Keyboard shortcuts in Word Online

The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

In this article

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word Online:

To do this

Press

In Reading view, open a PDF-based view tagged to work with screen readers

Tab to the Accessibility Mode button and press Enter

Find text in Reading view

Ctrl+F or F3

Find text in Editing view

Ctrl+F or Ctrl+H

Hide the Navigation pane

Esc

Switch to Zoom control

On a Windows keyboard, press Alt+Win+W, then Q

Open Search box in Navigation pane

Ctrl+G

Print

Ctrl+P

Move to the next landmark region

Ctrl+F6

Go to Tell Me box

Alt+Q

Access keys: Shortcuts for using the ribbon

Word Online offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word Online.

In Word Online, access keys all start with Alt+Win, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Win+R.

Ribbon in WordOnline Edit view showing Access keys

To go directly to a tab on the Ribbon, press one of the following access keys:

To do this

Press

Open the Tell Me box on the ribbon and type a search term.

Alt+Win, Q

Open the File menu to access New, Open, Save As, and Print. You can also open About for information or Help to get assistance.

Alt+Win, F

Open the Home tab to format text and numbers, or use other tools such as Find.

Alt+Win, H

Open the Insert tab and insert a picture, link, comment, header or footer, a page number. or footnote. You can also access the Symbol gallery.

Alt+Win, N

Open the Page Layout tab and set margins, orientation, size and spacing.

Alt+Win, A

Open the Review tab for Spelling, Check Accessibility, working with comments. or to Show Edit activity.

Alt+Win, R

Open the View tab to choose a view, open the Navigation pane, see Headers and Footers, and to Zoom.

Alt+Win, W

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus

To do this

Press

Select the active tab of the Ribbon, and activate the access keys.

Alt +Win. To move to a different tab, use an access keys or the Tab key.

Move the focus to commands on the Ribbon.

Enter, then Tab or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command

Spacebar or Enter

Open the menu for a selected button.

Alt + Down Arrow

When a menu or submenu is open, move to the next command.

Esc

Work with content in Editing view

To do this

Press

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Undo

Ctrl+Z

Redo

Ctrl+Y

Move between ribbon and document content

Ctrl+F6

Shrink font size

Ctrl+[

Grow font size

Ctrl+]

Activate a different ribbon tab

Tab, Enter

Move among ribbon commands

Tab

Execute the currently selected ribbon command

Enter

Collapse or expand the ribbon

Ctrl+F3

Track and review changes

To do this

Press these keys

Toggle change tracking on or off

Ctrl+Shift+E

Accept a change

Ctrl+Alt+= (equals sign)

Reject a change

Ctrl+Alt+- (hyphen sign)

Go to previous change

Ctrl+Alt+9

Go to next change

Ctrl+Alt+0 (zero)

Move insertion point

To do this

Press

Right one character

Right Arrow

Left one character

Left Arrow

Right one word

Ctrl+Right Arrow

Left one word

Ctrl+Left Arrow

Up one line

Up Arrow

Down one line

Down Arrow

Up one paragraph

Ctrl+Up Arrow

Down one paragraph

Ctrl+Down Arrow

Beginning of line

Home

End of line

End

Beginning of page

Ctrl+Home

End of page

Ctrl+End

Format text

To do this

Press

Bold

Ctrl+B

Italics

Ctrl+I

Underline

Ctrl+U

Bulleted list

Ctrl+Period

Numbered list

Ctrl+/

Align left

Ctrl+L

Align right

Ctrl+R

Align centered

Ctrl+E

Select content or expand selection

To do this

Press

Right one character

Shift+Right Arrow

Left one character

Shift+Left Arrow

Right one word

Shift+Ctrl+Right Arrow

Left one word

Shift+Ctrl+Left Arrow

Up one line

Shift+Up Arrow

Down one line

Shift+Down Arrow

Up one paragraph

Shift+Ctrl+Up Arrow

Down one paragraph

Shift+Ctrl+Down Arrow

To beginning of line

Shift+Home

To end of line

Shift+End

To beginning of document

Shift+Ctrl+Home

To end of document

Shift+Ctrl+End

Whole document

Ctrl+A

More information

For help with common tasks in Word Online, see the following articles:

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