Keyboard shortcuts in SharePoint Online

Keyboard shortcuts in SharePoint Online

Many users find that using an external keyboard with keyboard shortcuts for SharePoint Online helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for SharePoint Online.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

  • SharePoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in the on-premises version.

In this topic

Frequently used keyboard shortcuts

To do this

Press

Navigate the screen

Tab

Create a document

Alt+N

Upload a document

Alt+U

Display the shortcut menu for the selected item

Shift+F10

Search

Alt+S

Sync library

Alt+Y

Copy text

Ctrl+C

Cut text

Ctrl+X

Paste text

Ctrl+V

Undo

Ctrl+Z

Keyboard shortcuts for all pages

These keyboard shortcuts apply to all pages.

To do this

Press

Navigate the screen

Tab

Expand ribbon or site menus and lists

Shift+Enter

Move through options in site menus and list

Down Arrow or Alt+Down Arrow

Close an open ribbon menu

Esc

Keyboard shortcuts for text editing

To do this

Press

Copy

Ctrl+C

Cut

Ctrl+X

Paste

Ctrl+V

Undo

Ctrl+Z

Clear formatting

Ctrl+Spacebar

Bold or unbold selected text

Ctrl+B

Apply or remove italics for selected text

Ctrl+I

Underline or remove underline from selected text

Ctrl+U

Left-align a paragraph

Ctrl+L

Center a paragraph

Ctrl+E

Right-align a paragraph

Ctrl+R

Outdent a paragraph (i.e., move a paragraph left)

Ctrl+Shift+M

Indent a paragraph

Ctrl+M

Insert a hyperlink in text

Ctrl+K

Delete a selection without adding it to the Clipboard

Delete

Switch between inserting and overwriting text

Insert

Delete the word to the left of the cursor

Ctrl+Backspace

Delete the word to the right of the cursor

Ctrl+Delete

Insert a new line (but not inside the HTML Paragraph element <P>).

Shift+Enter

Keyboard shortcuts for a list or library

The following keyboard shortcuts are available in a SharePoint list or library.

To do this

Press

Create a document

Alt+N

Create a folder

Alt+N, tab to New Folder, and then Enter

Upload a document in the Add a document dialog box

Alt+U

Display the shortcut menu for the selected item

Shift+F10

Share the selected document or folder

Alt+S

Sync library to a computer or device

Alt+Y

Open the More menu for the selected item

Alt+M

See also

Accessibility features in SharePoint Online

Get started using a screen reader with the SharePoint Online Home page

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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