Keyboard shortcuts in PowerPoint Online

Many users find that keyboard shortcuts help them work more efficiently, because they can keep their hands on the keyboard instead of switching between the mouse and keyboard to accomplish tasks. For users with impaired mobility or vision, keyboard shortcuts are an essential alternative to using the mouse.

Notes: 

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature. When you use PowerPoint Online, we recommend that you use Internet Explorer as your browser.

  • PowerPoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in PowerPoint 2016. Learn more in Accessibility features in PowerPoint Online.

In this topic

Frequently used shortcuts

Get started

Navigate in Reading View

Navigate in Slide Show view

Navigate in Editing view

Edit slides

Move the insertion point within placeholders and notes

Select content: expand selection

Edit text

Move a selected shape

Arrange a selected shape

Format text

Top tasks you can accomplish using a screen reader

Frequently used shortcuts

The following table provides the shortcuts that you'll likely use often in PowerPoint Online.

To do this

Press

Insert a new slide.

With the focus in the thumbnail pane, press Ctrl+M.

Delete selected text, object, or slide.

Delete key

Move a shape.

The arrow keys

Go to the next slide.

Page Down key

Go to the previous slide.

Page Up key

Exit the slide show.

Esc

Get started

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

PowerPoint Online runs in your web browser, so it doesn't use access keys such as those used in PowerPoint for the desktop. For example, pressing Alt moves the focus to the browser menu bar and familiar shortcuts, like Ctrl+P (Print) and F1 (Help), run browser commands rather than PowerPoint Online commands.

To move the focus to different parts of the PowerPoint Online interface (from the ribbon to the thumbnail pane, for example), press Ctrl+F6 to move forward or press Ctrl+Shift+F6 to move backward, and to move in and out of the content of a slide. To navigate commands in PowerPoint Online, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.

Tip: To quickly give a command while in Editing view, move the focus to the Tell Me box by pressing Alt+Q and then typing the command you want. To select a command, press the Up Arrow key or Down Arrow key, and then press Enter.

Navigate with only the keyboard

In Reading View, a horizontal list of commands is at the top of the screen above the document. Press the Tab key until the row of commands has the focus, and then, to move through the commands, press the Tab key. To select a command, press Enter.

To switch to Editing View, move to the Edit Presentation command, press Enter, and then select Edit in PowerPoint Online.

In Editing View, the ribbon is the strip at the top of the PowerPoint Online window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more commands. To use the ribbon, repeatedly press Ctrl+F6 until the ribbon has the focus.

Other shortcuts for using the ribbon include the following:

  • To move between tabs, press the Tab key or Shift+Tab.

  • To access the ribbon for the currently selected tab, press Enter.

  • To move between commands on the ribbon, press the Tab key or Shift+Tab.

Controls are activated in different ways, depending upon the type of control:

  • If the selected command is a button or split button, press the Spacebar to activate it.

  • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the Up Arrow key or Down Arrow key. When the item you want is selected, press Enter.

  • If the selected command is a gallery, press the Tab key to go to the More command for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and press Enter to select one.

Navigate in Reading view

To do this

Press

Go to the next slide.

N

Go to the previous slide.

P

Go to a specific slide.

G, type the slide number, press the Tab key, and then press Enter

Navigate in Slide Show view

To do this

Press

Go to the next slide.

N

Go to the previous slide.

P

Go to a specific slide.

G, type the slide number, press the Tab key, and then press Enter

Exit Slide Show.

Esc

Navigate in Editing view

Navigate the ribbon and panes

To move through the key command areas in PowerPoint Online, press Ctrl+F6. This is the order in which it loops through the Slide Panel, task panes, and bars:

  1. Slide panel

  2. Comments pane (if it’s open)

  3. Notes pane (if it’s open)

  4. Status bar

  5. Top bar

  6. Ribbon

  7. Thumbnail pane

    Ctrl+F6 Loop

To do this

Press

Move from the slide pane, Comments pane, Notes pane, status bar, title bar, ribbon, and thumbnail pane.

Ctrl+F6

Move in reverse order, from the slide pane, thumbnail pane, ribbon, title bar, status bar, Notes pane, and Comments pane.

Shift+Ctrl+F6

Go to a different ribbon tab.

Tab key, Enter

Carry out the currently selected ribbon command.

Enter

Move between ribbon commands.

Tab key

Move between groups of features on the ribbon.

Ctrl+Left Arrow key or Right Arrow key

Edit slides

To do this

Press

Create new slide after currently selected thumbnail.

Ctrl+M

Move left to right through placeholders on a slide.

Tab key

Select or edit the current placeholder.

Enter or F2

End editing text in a placeholder.

F2

Select multiple single objects.

Ctrl+click or Shift+click

Select multiple objects.

Click+drag, Shift+drag, or Ctrl+drag

Select all objects on the page.

Ctrl+A

Select all text in the active text box

Ctrl+A

Copy slide

Ctrl+C

Paste slide

Ctrl+V

Undo

Ctrl+Z

Redo

Ctrl+Y

Reorder thumbnails when Thumbnail Pane is current:

  • Move slide up one position

  • Move slide down one position

  • Move slide to 1st position

  • Move slide to last position

Ctrl+Up Arrow

Ctrl+Down Arrow

Ctrl+Shift+Up Arrow

Ctrl+Shift+Down Arrow

Shrink font size

Ctrl+[

Grow font size

Ctrl+]

Move the insertion point within placeholders and notes

To do this

Press

Move right one character.

Right Arrow key

Move left one character.

Left Arrow key

Move right one word.

Ctrl+Right Arrow key

Move left one word.

Ctrl+Left Arrow key

Move up one line.

Up Arrow key

Move down one line.

Down Arrow key

Move up one paragraph.

Ctrl+Up Arrow key

Move down one paragraph.

Ctrl+Down Arrow key

Move to the beginning of a line.

Home key

Move to the end of a line.

End

Move to the beginning of a placeholder or notes.

Ctrl+Home key

Move to the end of a placeholder or notes.

Ctrl+End

Select content: expand selection

To do this

Press

Select one character to the right.

Shift+Right Arrow

Select one character to the left.

Shift+Left Arrow

Select one word to the right.

Shift+Ctrl+Right Arrow

Select one word to the left.

Shift+Ctrl+Left Arrow

Select one line up.

Shift+Up Arrow

Select one line down.

Shift+Down Arrow

Select one paragraph up.

Shift+Ctrl+Up Arrow

Select one paragraph down.

Shift+Ctrl+Down Arrow

Select to the beginning of a paragraph.

Shift+Home key

Select to the end of a paragraph.

Shift+End

Select to the beginning of a placeholder or notes.

Shift+Ctrl+Home key

Select to the end of a placeholder or notes.

Shift+Ctrl+End

Select all within the placeholder or notes.

Ctrl+A

Edit text

To do this

Press

Save changes.

PowerPoint Online saves changes automatically.

Cut selected text.

Ctrl+X

Copy selected text.

Ctrl+C

Paste cut or copied text.

Ctrl+V

Insert hyperlink

Ctrl+K

Undo the last change.

Ctrl+Z

Redo the last undo.

Ctrl+Y

Left-justify (left-align) selected paragraph.

Ctrl+J

Move a selected shape

To do this

Press

Nudge the shape to the right.

Right Arrow key

Nudge the shape to the left.

Left Arrow key

Nudge the shape up.

Up Arrow key

Nudge the shape down.

Down Arrow key

Arrange a selected shape

Send the shape to the back.

Ctrl+Shift+Open Square Bracket ( [ )

Send the shape backward.

Ctrl+Open Square Bracket ( [ )

Send the shape to the front.

Ctrl+Shift+Close Square Bracket ( ] )

Send the shape forward.

Ctrl+Close Square Bracket ( ] )

Format text

To do this

Press

Make selected text bold.

Ctrl+B

Make selected text Italics.

Ctrl+I

Underline selected text.

Ctrl+U

Align selected text left.

Ctrl+L

Align selected text right.

Ctrl+R

Center selected text.

Ctrl+E

Work with comments

The Comments keyboard shortcuts work only when the Comments pane is current and in focus.

To do this

Press

Add a new comment.

Alt+N

Reply to a comment.

Alt+R

Move from one comment to the next comment.

Tab key

Top tasks you can accomplish using a screen reader

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