Keyboard shortcuts in OneNote for Windows 10

Keyboard shortcuts in OneNote for Windows 10

Many users find that using an external keyboard with keyboard shortcuts for OneNote for Windows 10 helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for OneNote for Windows 10.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in OneNote for Windows 10.

To do this

Press

Put the focus on the current section

Ctrl+Shift+G

Open the context menu

Shift+F10

Add a new page at the end of the selected section

Ctrl+N

Open a notebook

Ctrl+O

Switch to a different notebook on the Navigation bar

Ctrl+G, then press the Down or Up arrow key to select a different notebook, and then press Enter

Create a new section

Ctrl+T

Create a new page below the current page tab on the same level

Ctrl+Alt+N

Create a new sub-page below the current page

Ctrl+Alt+Shift+N

Enable or disable the full page view

F11

Put the focus on the current page tab

Ctrl+Alt+G

Move or copy the current page

Ctrl+Alt+M

Select the current page

Ctrl+Shift+A

Jump to the title of the page and select it

Ctrl+Shift+T

Open a search box to search all currently open notebooks

Ctrl+E

Navigate OneNote for Windows 10 with only the keyboard

The table below lists the shortcuts you can use to navigate in OneNote for Windows 10.

To do this

Press

Jump between the tab bar, navigation pane, and the page canvas

F6

Move to the ribbon on a tab

Down arrow key

Move among the options on a ribbon

Left or Right arrow key

Execute the currently selected option

Enter

Move between tabs

Left or Right arrow key

Move between the items on the main menu bar

Tab or Shift+Tab

Open the ribbon

Alt

Open the Home tab

Alt+H

Open the Insert tab

Alt+N

Open the Draw tab

Alt+D

Open the View tab

Alt+W

Activate and use the Narrator screen reader

To activate Narrator, in Windows, press Windows logo key+Enter. You hear: "Narrator settings window."

To learn about the Narrator shortcuts and commands, refer to Narrator keyboard commands and touch gestures.

To exit Narrator, press Caps Lock+Esc.

Take and format notes

Type and edit notes

To do this

Press

Open a new OneNote window

Ctrl+M

Undo the last action

Ctrl+Z

Redo the last action

Ctrl+Y

Select all items on the current page. To expand the selection, keep pressing Ctrl+A.

Ctrl+A

Cut the selected text or item to the Clipboard

Ctrl+X

Copy the selected text or item to the Clipboard

Ctrl+C

Paste the contents of the Clipboard

Ctrl+V

Move to the beginning of the line

Home

Move to the end of the line

End

Move one character to the left

Left arrow key

Move one character to the right

Right arrow key

Move one word to the left

Ctrl+Left arrow key

Move one word to the right

Ctrl+Right arrow key

Delete one character to the left

Backspace

Delete one character to the right

Delete

Delete one word to the left

Ctrl+Backspace

Delete one word to the right

Ctrl+Delete

Insert a line break without starting a new paragraph

Shift+Enter

Open the context menu for the object in focus

Shift+F10 or Menu key

Execute the action suggested on the Information Bar if it appears at the top of a page

Ctrl+Shift+W

Format notes

To do this

Press

Highlight the selected text

Ctrl+Shift+H or Ctrl+Alt+H

Insert a hyperlink

Ctrl+K

Copy the formatting of the selected text (Format Painter)

Ctrl+Shift+C

Paste the formatting to the selected text (Format Painter)

Ctrl+Shift+V

Open a hyperlink when the cursor is in the link text. Press the arrow keys to move the cursor to the link text.

Enter

Apply bold formatting to or remove it from the selected text

Ctrl+B

Apply italic formatting to or remove it from the selected text

Ctrl+I

Apply underline to or remove it from the selected text

Ctrl+U

Apply strikethrough to or remove it from the selected text

Ctrl+Hyphen (-)

Apply superscript formatting to or remove it from the selected text

Ctrl+Shift+=

Apply subscript formatting to or remove it from the selected text

Ctrl+=

Apply bulleted list formatting to or remove it from the selected paragraph

Ctrl+Period (.)

Apply numbered list formatting to or remove it from the selected paragraph

Ctrl+Slash

Apply Heading 1 style to the current note

Ctrl+Alt+1

Apply Heading 2 style to the current note

Ctrl+Alt+2

Apply Heading 3 style to the current note

Ctrl+Alt+3

Apply Heading 4 style to the current note

Ctrl+Alt+4

Apply Heading 5 style to the current note

Ctrl+Alt+5

Apply Heading 6 style to the current note

Ctrl+Alt+6

Apply Normal style to the current note, clearing all formatting

Ctrl+Shift+N

Increase paragraph indent

Alt+Shift+Right arrow key or Tab (at the beginning of a line)

Decrease paragraph indent

Alt+Shift+Left arrow key or Shift+Tab (at the beginning of a line)

Right-align the selected paragraph

Ctrl+R

Left-align the selected paragraph

Ctrl+L

Increase the font size of selected text

Ctrl+Shift+>

Decrease the font size of selected text

Ctrl+Shift+<

Show or hide rule lines on the current page

Ctrl+Shift+R

Add items to a page

To do this

Press

Copy a screen clipping to the Clipboard (requires the Windows 10 Creators Update)

Windows logo key+Shift+S

Insert the current date

Alt+Shift+D

Insert the current date and time

Alt+Shift+F

Insert the current time

Alt+Shift+T

Insert a line break

Shift+Enter

Start a math equation or convert selected text to a math equation

Alt+=

Create a table by adding a second column to already typed text

Tab

Create another column in a table with a single row

Tab

Create another row when in the last cell in a table

Enter

Create a row below the current row in a table

Ctrl+Enter

Create another paragraph in the same cell in a table

Alt+Enter

Create a column to the right of the current column in a table

Ctrl+Alt+R

Create a row above the current one in a table (when the cursor is at the beginning of any row, except for the first row)

Enter

Delete the current empty row in a table (when the cursor is at the beginning of the row)

Delete (press twice)

Select notes and objects

To do this

Press

Select all items on the current page. To expand the selection, keep pressing Ctrl+A.

Ctrl+A

Select from the current cursor position until the end of the line

Shift+End

Select the whole line (when the cursor is at the beginning of the line)

Shift+Down arrow key

Jump to the title of the page and select it

Ctrl+Shift+T

Cancel the selected outline or page

Esc

Move the current paragraph or several selected paragraphs up

Alt+Shift+Up arrow key

Move the current paragraph or several selected paragraphs down

Alt+Shift+Down arrow key

Move the current paragraph or several selected paragraphs right (increasing the indent)

Alt+Shift+Right arrow key

Move the current paragraph or several selected paragraphs left (decreasing the indent)

Alt+Shift+Left arrow key

Select the current paragraph and its subordinate paragraphs

Ctrl+Shift+Hyphen (-)

Delete the selected note or object

Delete

Move to the beginning of the line

Home

Move to the end of the line

End

Move one character to the left

Left arrow key

Move one character to the right

Right arrow key

Go back to the last visited page

Alt+Left arrow key

Go forward to the next visited page

Alt+Right arrow key

Play selected audio recording

Ctrl+Alt+P

Stop playback of selected audio recording

Ctrl+Alt+S

Start new audio recording

Ctrl+Alt+A

Rewind the current audio recording by 10 seconds

Ctrl+Alt+Y

Rewind the current audio recording by 5 minutes

Ctrl+Alt+T

Fast-forward the current audio recording by 10 seconds

Ctrl+Alt+U

Fast-forward the current audio recording by 5 minutes

Ctrl+Alt+I

Tag notes

To do this

Press

Apply, mark, or clear the To Do tag

Ctrl+1

Apply or clear the Important tag

Ctrl+2

Apply or clear the Question tag

Ctrl+3

Apply or clear the Remember for later tag

Ctrl+4

Apply or clear the Definition tag

Ctrl+5

Apply or clear the Highlight tag

Ctrl+6

Apply or clear the Contact tag

Ctrl+7

Apply or clear the Address tag

Ctrl+8

Apply or clear the Phone Number tag

Ctrl+9

Remove all note tags from the selected notes

Ctrl+0

Use outlines

To do this

Press

Show through Level 1

Alt+Shift+1

Expand to Level 2

Alt+Shift+2

Expand to Level 3

Alt+Shift+3

Expand to Level 4

Alt+Shift+4

Expand to Level 5

Alt+Shift+5

Expand to Level 6

Alt+Shift+6

Expand to Level 7

Alt+Shift+7

Expand to Level 8

Alt+Shift+8

Expand to Level 9

Alt+Shift+9

Expand all levels

Alt+Shift+0

Increase indent by one level

Tab

Decrease indent by one level

Shift+Tab

Expand a collapsed outline

Alt+Shift+Plus sign (+)

Collapse an expanded outline

Alt+Shift+Minus sign (–)

Specify language settings

Note: To change the writing direction in your notes, you must first enable right-to-left languages in the Microsoft Office Language Preferences tool.

To do this

Press

Set left-to-right writing direction

Ctrl+Left Shift

Set right-to-left writing direction

Ctrl+Right Shift

Increase indent by one level in right-to-left text

Tab

Decrease indent by one level in right-to-left text

Shift+Tab

Organize and manage your notebook

Work with pages and Quick Notes

To do this

Press

Enable or disable full page view

F11

Open a new OneNote window

Ctrl+M

Expand or collapse the tabs of a page group

Ctrl+Shift+*

Print the current page

Ctrl+P

Add a new page at the end of the selected section

Ctrl+N

Increase the width of the page tabs bar

Ctrl+Shift+[

Decrease the width of the page tabs bar

Ctrl+Shift+]

Create a new page below the current page tab at the same level

Ctrl+Alt+N

Create a new sub-page below the current page

Ctrl+Alt+Shift+N

Select all items. To expand the selection, keep pressing Ctrl+A.

Ctrl+A

Select the current page

Ctrl+Alt+G

Move the selected page tab up

Alt+Shift+Up arrow key

Move the selected page tab down

Alt+Shift+Down arrow key

Move the cursor to the page title

Ctrl+Shift+T

Scroll up on the current page

Page Up

Scroll down on the current page

Page Down

Scroll to the top of the current page

Ctrl+Home

Scroll to the bottom of the current page

Ctrl+End

Go to the next paragraph

Ctrl+Down arrow key

Go to the previous paragraph

Ctrl+Up arrow key

Go to the next note container

Alt+Down arrow key

Go to the beginning of the line

Home

Go to the end of the line

End

Move one character to the left

Left arrow key

Move one character to the right

Right arrow key

Go back to the last visited page

Alt+Left arrow key

Go forward to the next visited page

Alt+Right arrow key

Zoom in

Ctrl+Alt+Plus sign (+ on the numeric keypad) or Ctrl+Alt+Shift+Plus sign

Zoom out

Ctrl+Alt+Minus sign (– on the numeric keypad) or Ctrl+Alt+Shift+Hyphen (-)

Save changes and sync notebook

Note: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

Ctrl+S

Work with notebooks and sections

To do this

Press

Open OneNote

Press the Windows logo key, then type OneNote. Press the Down arrow key to select "OneNote, Microsoft Store app," and then press Enter.

Open a notebook

Ctrl+O

Create a new section

Ctrl+T

Go to the next section

Ctrl+Tab

Go to the previous section

Ctrl+Shift+Tab

Go to the next page in the section

Ctrl+Page Down

Go to the previous page in the section

Ctrl+Page Up

Go to the first page in the section

Alt+Home

Go to the last page in the section

Alt+End

Move or copy the current page

Ctrl+Alt+M

Put focus on the current page tab

Ctrl+Alt+G

Put focus on the current section tab

Ctrl+Shift+G

Switch to a different notebook on the Navigation bar

Ctrl+G, then press the Down or Up arrow keys to select a different notebook, and then press Enter

Open the context menu of the current section

Ctrl+Shift+G, Shift+F10

Search notes

To do this

Press

Open a search box to search all currently open notebooks

Ctrl+E or Ctrl+F

While searching all notebooks, preview the next result

Down arrow key

While searching all notebooks, go to the selected result

Enter

Change the search scope

Ctrl+E, Tab, Tab, Down arrow

Dismiss Search and return to the page

Esc

Share notes

Share notes with other people

To do this

Press

Open the Share pane

Ctrl+Shift+E

Create a sharing link for the current page

Ctrl+Shift+E, Tab, Tab, Enter

Share the current notebook

Ctrl+Shift+E, Tab, Down arrow, Down arrow

Send a copy of the page via another app

Ctrl+Shift+E, Enter

Share notes with other programs

To do this

Press

Send a copy of the current page via another app

Ctrl+Shift+E, Enter

Sync current notebook

Ctrl+S or Shift+F9

Sync all notebooks

F9

Mark the current page as read or unread

Ctrl+Q

Protect notes

Password-protect sections

To do this

Press

Lock all password-protected sections

Ctrl+Alt+L

Top of Page

See also

Learn how to navigate OneNote using accessible features

Get started using a screen reader with OneNote

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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