Keyboard shortcuts in OneNote 2013

This article lists the available keyboard shortcuts for common tasks in Microsoft OneNote 2013. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).
 

Quick Links

Taking and formatting notes

Organizing and managing your notebook

Sharing notes

Protecting notes

Taking and formatting notes

Typing and editing notes

To do this

Press

Open a new OneNote window.

CTRL+M

Open a small OneNote window to create a side note.

CTRL+SHIFT+M or
Windows+ALT+N

Dock the OneNote window.

CTRL+ALT+D

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Select all items on the current page.

Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A

Cut the selected text or item.

CTRL+X

Copy the selected text or item to the Clipboard.

CTRL+C

Paste the contents of the Clipboard.

CTRL+V

Move to the beginning of the line.

HOME

Move to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Delete one character to the left.

BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the left.

CTRL+BACKSPACE

Delete one word to the right.

CTRL+DELETE

Insert a line break without starting a new paragraph.

SHIFT+ENTER

Check spelling.

F7

Open the thesaurus for the currently selected word.

SHIFT+F7

Bring up the context menu for any note, tab, or any other object that currently has focus.

SHIFT+F10

Execute the action suggested on the Information Bar if it appears at the top of a page.

CTRL+SHIFT+W

Formatting notes

To do this

Press

Highlight selected text.

CTRL+SHIFT+H
or CTRL+ALT+H

Insert a link.

CTRL+K

Copy the formatting of selected text (Format Painter).

CTRL+SHIFT+C

Paste the formatting to selected text (Format Painter).

CTRL+SHIFT+V

Open a link.

Note   The cursor must be placed anywhere within the formatted link text.

ENTER

Apply or remove bold formatting from the selected text.

CTRL+B

Apply or remove italic formatting from the selected text.

CTRL+I

Apply or remove the underline from the selected text.

CTRL+U

Apply or remove strikethrough from the selected text.

CTRL+HYPHEN

Apply or remove superscript formatting from the selected text.

CTRL+SHIFT+=

Apply or remove subscript formatting from the selected text.

CTRL+=

Apply or remove bulleted list formatting from the selected paragraph.

CTRL+PERIOD

Apply or remove numbered list formatting from the selected paragraph.

CTRL+SLASH

Apply a Heading 1 style to the current note.

CTRL+ALT+1

Apply a Heading 2 style to the current note.

CTRL+ALT+2

Apply a Heading 3 style to the current note.

CTRL+ALT+3

Apply a Heading 4 style to the current note.

CTRL+ALT+4

Apply a Heading 5 style to the current note.

CTRL+ALT+5

Apply a Heading 6 style to the current note.

CTRL+ALT+6

Apply the Normal style to the current note.

CTRL+SHIFT+N

Indent a paragraph from the left.

ALT+SHIFT+RIGHT ARROW

Remove a paragraph indent from the left.

ALT+SHIFT+LEFT ARROW

Right-align the selected paragraph.

CTRL+R

Left-align the selected paragraph.

CTRL+L

Increase the font size of selected text.

CTRL+SHIFT+>

Decrease the font size of selected text.

CTRL+SHIFT+<

Clear all formatting applied to the selected text.

CTRL+SHIFT+N

Show or hide rule lines on the current page.

CTRL+SHIFT+R

Adding items to a page

To do this

Press

Insert a document or file on the current page.

ALT+N, F

Insert a document or file as a printout on the current page.

ALT+N, O

Show or hide document printouts on the current page (when running OneNote in High Contrast mode).

ALT+SHIFT+P

Insert a picture from a file.

ALT+N, P

Insert a picture from a scanner or a camera.

ALT+N, S

Insert a screen clipping.

Note   The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S (If you’re using OneNote 2013 with the latest updates, press Windows logo key+SHIFT+S)

Insert the current date.

ALT+SHIFT+D

Insert the current date and time.

ALT+SHIFT+F

Insert the current time.

ALT+SHIFT+T

Insert a line break.

SHIFT+ENTER

Start a math equation or convert selected text to a math equation.

ALT+=

Create a table by adding a second column to already typed text.

TAB

Create another column in a table with a single row.

TAB

Create another row when at the end cell of a table.

Note   Press ENTER a second time to finish the table.

ENTER

Create a row below the current row in a table.

CTRL+ENTER

Create another paragraph in the same cell in a table.

ALT+ENTER

Create a column to the right of the current column in a table.

CTRL+ALT+R

Create a column to the left of the current column in a table.

CTRL+ALT+E

Create a row above the current one in a table (when the cursor is at the beginning of any row).

ENTER

Delete the current empty row in a table (when the cursor is at the beginning of the row).

DEL (press twice)

Selecting notes and objects

To do this

Press

Select all items on the current page.

Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A

Select to the end of the line.

SHIFT+END

Select the whole line (when the cursor is at the beginning of the line).

SHIFT+DOWN ARROW

Jump to the title of the page and select it.

CTRL+SHIFT+T

Cancel the selected outline or page.

ESC

Move the current paragraph or several selected paragraphs up.

ALT+SHIFT+UP ARROW

Move the current paragraph or several selected paragraphs down.

ALT+SHIFT+DOWN ARROW

Move the current paragraph or several selected paragraphs left (decreasing the indent).

ALT+SHIFT+LEFT ARROW

Move the current paragraph or several selected paragraphs right (increasing the indent).

ALT+SHIFT+RIGHT ARROW

Select the current paragraph and its subordinate paragraphs.

CTRL+SHIFT+HYPHEN

Delete the selected note or object.

DELETE

Move to the beginning of the line.

HOME

Move to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Go back to the last page visited.

ALT+LEFT ARROW

Go forward to the next page visited.

ALT+RIGHT ARROW

Start playback of a selected audio or video recording.

CTRL+ALT+P

Start playback of a selected audio or video recording.

CTRL+ALT+S

Rewind the current audio or video recording by a few seconds.

CTRL+ALT+Y

Fast-forward the current audio or video recording by a few seconds.

CTRL+ALT+U

Tagging notes

To do this

Press

Apply, mark, or clear the To Do tag.

CTRL+1

Apply or clear the Important tag.

CTRL+2

Apply or clear the Question tag.

CTRL+3

Apply or clear the Remember for later tag.

CTRL+4

Apply or clear the Definition tag.

CTRL+5

Apply or clear a custom tag.

CTRL+6

Apply or clear a custom tag.

CTRL+7

Apply or clear a custom tag.

CTRL+8

Apply or clear a custom tag.

CTRL+9

Remove all note tags from the selected notes.

CTRL+0

Using outlines

To do this

Press

Show through Level 1.

ALT+SHIFT+1

Expand to Level 2.

ALT+SHIFT+2

Expand to Level 3.

ALT+SHIFT+3

Expand to Level 4.

ALT+SHIFT+4

Expand to Level 5.

ALT+SHIFT+5

Expand to Level 6.

ALT+SHIFT+6

Expand to Level 7.

ALT+SHIFT+7

Expand to Level 8.

ALT+SHIFT+8

Expand to Level 9.

ALT+SHIFT+9

Expand all levels.

ALT+SHIFT+0

Increase indent by one level.

TAB

Decrease indent by one level.

SHIFT+TAB

Expand a collapsed outline.

ALT+SHIFT+PLUS SIGN

Collapse an expanded outline.

ALT+SHIFT+MINUS SIGN

Specifying language settings

Note   To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office Language Preferences tool.
 

To do this

Press

Set writing direction left to right.

CTRL+LEFT SHIFT

Set writing direction right to left.

CTRL+RIGHT SHIFT

Increase indent by one level in right-to-left text.

TAB

Decrease indent by one level in right-to-left text.

SHIFT+TAB

Top of Page

Organizing and managing your notebook

Working with pages and side notes

To do this

Press

Enable or disable full page view.

F11

Open a new OneNote window.

CTRL+M

Open a small OneNote window to create a side note.

CTRL+SHIFT+M

Expand or collapse the tabs of a page group.

CTRL+SHIFT+*

Print the current page.

CTRL+P

Add a new page at the end of the selected section.

CTRL+N

Increase the width of the page tabs bar.

CTRL+SHIFT+[

Decrease the width of the page tabs bar.

CTRL+SHIFT+]

Create a new page below the current page tab at the same level.

CTRL+ALT+N

Decrease indent level of the current page tab label.

CTRL+ALT+[

Increase indent level of the current page tab label.

CTRL+ALT+]

Create a new subpage below the current page.

CTRL+SHIFT+ALT+N

Select all items.

Note   Press CTRL+A several times to increase the scope of the selection.

CTRL+A

Select the current page.

CTRL+SHIFT+A
If the selected page is part of a group, press CTRL+A to select all of the pages in the group.

Move the selected page tab up.

ALT+SHIFT+UP ARROW

Move the selected page tab down.

ALT+SHIFT+DOWN ARROW

Move the insertion point to the page title.

CTRL+SHIFT+T

Go to the first page in the currently visible set of page tabs.

ALT+PAGE UP

Go to the last page in the currently visible set of page tabs.

ALT+PAGE DOWN

Scroll up in the current page.

PAGE UP

Scroll down in the current page.

PAGE DOWN

Scroll to the top of the current page.

CTRL+HOME

Scroll to the bottom of the current page.

CTRL+END

Go to the next paragraph.

CTRL+DOWN ARROW

Go to the previous paragraph.

CTRL+UP ARROW

Move the insertion point up in the current page, or expand the page up.

CTRL+ALT+UP ARROW

Move the insertion point down in the current page, or expand the page down.

CTRL+ALT+DOWN ARROW

Move the insertion point left in the current page, or expand the page to the left.

CTRL+ALT+LEFT ARROW

Move the insertion point right in the current page, or expand the page to the right.

CTRL+ALT+RIGHT ARROW

Go to the next note container.

ALT+DOWN ARROW

Go to the beginning of the line.

HOME

Go to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Go back to the last page visited.

ALT+LEFT ARROW

Go forward to the next page visited.

ALT+RIGHT ARROW

Zoom in.

ALT+CTRL+PLUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+PLUS SIGN

Zoom out.

ALT+CTRL+MINUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+HYPHEN

Save changes.

Note   While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

CTRL+S

Working with notebooks and sections

To do this

Press

Open OneNote.

Windows+SHIFT+N

Open a notebook.

CTRL+O

Send to OneNote Tool

Windows+N

Create a new section.

CTRL+T

Open a section.

CTRL+ALT+SHIFT+O

Go to the next section.

CTRL+TAB

Go to the previous section.

CTRL+SHIFT+TAB

Go to the next page in the section.

CTRL+PAGE DOWN

Go to the previous page in the section.

CTRL+PAGE UP

Go to the first page in the section.

ALT+HOME

Go to the last page in the section.

ALT+END

Go to the first page in the currently visible set of page tabs.

ALT+PAGE UP

Go to the last page of the currently visible set of page tabs.

ALT+PAGE DOWN

Move or copy the current page.

CTRL+ALT+M

Put focus on the current page tab.

CTRL+ALT+G

Select the current page tab.

CTRL+SHFT+A

Put focus on the current section tab.

CTRL+SHIFT+G

Move the current section.

CTRL+SHIFT+G, SHIFT+F10, M

Switch to a different notebook on the Navigation bar.

CTRL+G, then press DOWN ARROW or UP ARROW keys to select a different notebook, and then press ENTER

Searching notes

To do this

Press

Move the insertion point to the Search box to search all notebooks.

CTRL+E

While searching all notebooks, preview the next result.

DOWN ARROW

While searching all notebooks, go to the selected result and dismiss Search.

ENTER

Change the search scope.

CTRL+E, TAB, SPACE

Open the Search Results pane.

ALT+O after searching

Search only the current page.

Note   You can switch between searching everywhere and searching only the current page at any point by pressing CRTL+E or CTRL+F.

CTRL+F

While searching the current page, move to the next result.

ENTER or F3

While searching the current page, move to the previous result.

SHFT+F3

Dismiss Search and return to the page.

ESC

Top of Page

Sharing notes

Sharing notes with other people

To do this

Press

Send the selected pages in an e-mail message.

CTRL+SHIFT+E

Sharing notes with other programs

To do this

Press

Send the selected pages in an e-mail message.

CTRL+SHIFT+E

Create a Today Outlook task from the currently selected note.

CTRL+SHIFT+1

Create a Tomorrow Outlook task from the currently selected note.

CTRL+SHIFT+2

Create a This Week Outlook task from the currently selected note.

CTRL+SHIFT+3

Create a Next Week Outlook task from the currently selected note.

CTRL+SHIFT+4

Create a No Date Outlook task from the currently selected note.

CTRL+SHIFT+5

Open the selected Outlook task.

CTRL+SHIFT+K

Mark the selected Outlook task as complete.

CTRL+SHIFT+9

Delete the selected Outlook task.

CTRL+SHIFT+0

Sync changes in the current shared notebook.

SHIFT+F9

Sync changes in all shared notebooks.

F9

Mark the current page as Unread.

CTRL+Q

Top of Page

Protecting notes

Password-protecting sections

To do this

Press

Lock all password-protected sections.

CTRL+ALT+L

Top of Page

Applies To: OneNote 2013



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