Keyboard shortcuts in Excel 2016 for Mac

This topic itemizes all keyboard shortcuts for Excel 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel 2016 for Mac. However, not all do. The shortcuts in this article refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

Notes: 

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office 2016 for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel 2016 for Mac.

To do this

Press

Paste

COMMAND + V
or
CONTROL + V

Copy

COMMAND + C
or
CONTROL + C

Clear

DELETE

Save

COMMAND + S
or
CONTROL + S

Undo

COMMAND + Z
or
CONTROL + Z

Redo

COMMAND + Y
or
CONTROL + Y or
COMMAND + SHIFT+ Z

Cut

COMMAND + X
or
CONTROL + X

Bold

COMMAND + B
or
CONTROL + B

Print

COMMAND + P
or
CONTROL + P

Open Visual Basic

OPTION + F11

Fill Down

COMMAND + D
or
CONTROL + D

Fill Right

COMMAND + R
or
CONTROL + R

Insert cells

CONTROL + SHIFT + =

Delete cells

COMMAND + HYPHEN
or
CONTROL + HYPHEN

Calculate all open workbooks

COMMAND + =
or
F9

Close window

COMMAND + W
or
CONTROL + W

Quit Excel

COMMAND + Q

Display the Go To dialog box

CONTROL + G
or
F5

Display the Format Cells dialog box

COMMAND + 1
or
CONTROL + 1

Display the Replace dialog box

CONTROL + H
or
COMMAND + SHIFT + H

Paste Special

COMMAND + CONTROL + V
or
CONTROL + OPTION + V
or
COMMAND + OPTION + V

Underline

COMMAND + U

Italic

COMMAND + I
or
CONTROL + I

New blank workbook

COMMAND + N
or
CONTROL + N

New workbook from template

COMMAND + SHIFT + P

Display the Save As dialog box

COMMAND + SHIFT + S
or
F12

Display the Help window

F1
or
COMMAND + /

Select All

COMMAND + A
or
COMMAND + SHIFT + SPACEBAR

Add or remove a filter

COMMAND + SHIFT + F
or
CONTROL + SHIFT + L

Minimize or maximize the ribbon tabs

COMMAND + OPTION + R

Display the Open dialog box

COMMAND + O
or
CONTROL + O

Check spelling

F7

Open the thesaurus

SHIFT + F7

Display the Formula Builder

SHIFT + F3

Open the Define Name dialog box

COMMAND + F3

Open the Create names dialog box

COMMAND + SHIFT + F3

Insert a new sheet *

SHIFT + F11

Print

COMMAND + P or Control + P

Print preview

COMMAND + P or Control + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse
  1. 1. On the Apple menu, press System Preferences.

  2. Press Keyboard.

  3. In the tabs, press Shortcuts.

  4. Click Mission Control.

  5. Clear the check box for the keyboard shortcut that you want to use.

If you need to perform this function with the keyboard only, please see the topic Accessibility in Office 2016 for Mac.

Work in windows and dialogs

To do this

Press

Expand or minimize the ribbon

COMMAND + OPTION + R

Switch to full screen view

COMMAND + CONTROL + F

Switch to the next application

COMMAND + TAB

Switch to the previous application

COMMAND + SHIFT + TAB

Close the active workbook window

COMMAND + W

Copy the image of the screen and save it to
a Screen Shot file on your desktop.

COMMAND + SHIFT + 3

Minimize the active window

CONTROL + F9

Maximize or restore the active window

CONTROL + F10
or
COMMAND + F10

Hide Excel.

COMMAND + H

Move to the next box, option, control, or command

Tab

Move to the previous box, option, control, or command

Shift + Tab

Exit a dialog or cancel an action

Esc

Perform the action assigned to the default command button (the button with the bold outline, often the OK button)

Return

Cancel the command and close

Esc

Move and scroll in a sheet or workbook

To do this

Press

Move one cell up, down, left, or right

An arrow key

Move to the edge of the current data region

COMMAND + arrow key

Move to the beginning of the row

HOME

Move to the beginning of the sheet

CONTROL + HOME

Move to the last cell in use on the sheet

CONTROL + END

Move down one screen

PAGE DOWN
On a MacBook, press FN + DOWN ARROW

Move up one screen

PAGE UP
On a MacBook, press FN + UP ARROW

Move one screen to the right

OPTION + PAGE DOWN

Move one screen to the left

OPTION + PAGE UP

Move to the next sheet in the workbook

CONTROL + PAGE DOWN
or
OPTION + RIGHT ARROW

Move to the previous sheet in the workbook

CONTROL + PAGE DOWN
or
OPTION + LEFT ARROW

Scroll to display the active cell

CONTROL + DELETE

Display the Go To dialog box

CONTROL + G

Display the Find dialog box

CONTROL + F
or
SHIFT + F5

Access search (when in a cell or when a cell is selected)

COMMAND + F

Move between unlocked cells on a protected sheet

TAB

Enter data on a sheet

To do this

Press

Edit the selected cell

F2

Complete a cell entry and move forward in the selection

RETURN

Start a new line in the same cell

CONTROL + OPTION + RETURN

Fill the selected cell range with the text that you type

COMMAND + RETURN
or
CONTROL + RETURN

Complete a cell entry and move up in the selection

SHIFT + RETURN

Complete a cell entry and move to the right in the selection

TAB

Complete a cell entry and move to the left in the selection

SHIFT + TAB

Cancel a cell entry

ESC

Delete the character to the left of the insertion point, or delete the selection

DELETE

Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key

Delete

Delete text to the end of the line
Note: Some smaller keyboards do not have this key

CONTROL + Delete

Move one character up, down, left, or right

An arrow key

Move to the beginning of the line

HOME

Insert a comment

SHIFT + F2

Open and edit a cell comment

SHIFT + F2

Fill down

CONTROL + D
or

COMMAND + D

Fill to the right

CONTROL + R
or

COMMAND + R

Define a name

CONTROL + L

Work in cells or the Formula bar

To do this

Press

Edit the selected cell

F2

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

DELETE

Complete a cell entry

RETURN

Enter a formula as an array formula

COMMAND + SHIFT + RETURN or
CONTROL + SHIFT + RETURN

Cancel an entry in the cell or formula bar

ESC

Display the Formula Builder after you type a valid function name in a formula

CONTROL + A

Insert a hyperlink

COMMAND + K
or
CONTROL + K

Edit the active cell and position the insertion point at the end of the line

CONTROL + U

Open the Formula Builder

SHIFT + F3

Calculate the active sheet

SHIFT + F9

Display a contextual menu

SHIFT + F10

Start a formula

=

Toggle the formula reference style between absolute, relative, and mixed

COMMAND + T
or
F4

Insert the AutoSum formula

COMMAND + SHIFT + T

Enter the date

CONTROL + SEMICOLON (;)

Enter the time

COMMAND + SEMICOLON (;)

Copy the value from the cell above the active cell into the cell or the formula bar

CONTROL + SHIFT + INCH MARK (")

Alternate between displaying cell values and displaying cell formulas

CONTROL + GRAVE ACCENT (`)

Copy a formula from the cell above the active cell into the cell or the formula bar

CONTROL + APOSTROPHE (')

Display the AutoComplete list

CONTROL + OPTION + DOWN ARROW

Define a name

CONTROL + L

Open the Smart Lookup pane

CONTROL + OPTION + COMMAND + L

Format and edit data

To

Press

Edit the selected cell

F2

Create a table

COMMAND + T
or
CONTROL + T

Insert a line break in a cell

COMMAND + OPTION + RETURN or
CONTROL + OPTION + RETURN

Insert special characters like symbols, including emoji

CONTROL + COMMAND + SPACEBAR

Increase font size

COMMAND + SHIFT + >

Decrease font size

COMMAND + SHIFT + <

Align center

COMMAND + E

Align left

COMMAND + L

Display the Modify Cell Style dialog box

COMMAND + SHIFT + L

Display the Format Cells dialog box

COMMAND + 1

Apply the general number format

CONTROL + SHIFT + ~

Apply the currency format with two decimal places (negative numbers appear in red with parentheses)

CONTROL + SHIFT + $

Apply the percentage format with no decimal places

CONTROL + SHIFT + %

Apply the exponential number format with two decimal places

CONTROL + SHIFT + ^

Apply the date format with the day, month, and year

CONTROL + SHIFT + #

Apply the time format with the hour and minute, and indicate AM or PM

CONTROL + SHIFT + @

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values

CONTROL + SHIFT + !

Apply the outline border around the selected cells

COMMAND + OPTION + ZERO

Add an outline border to the right of the selection

COMMAND + OPTION + RIGHT ARROW

Add an outline border to the left of the selection

COMMAND + OPTION + LEFT ARROW

Add an outline border to the top of the selection

COMMAND + OPTION + UP ARROW

Add an outline border to the bottom of the selection

COMMAND + OPTION + DOWN ARROW

Remove outline borders

COMMAND + OPTION + HYPHEN

Apply or remove bold formatting

COMMAND + B

Apply or remove italic formatting

COMMAND + I

Apply or remove underscoring

COMMAND + U

Apply or remove strikethrough formatting

COMMAND + SHIFT + X

Hide a column

COMMAND + )
or
CONTROL + )

Unhide a column

COMMAND + SHIFT + )
or
CONTROL + SHIFT + )

Hide a row

COMMAND + (
or
CONTROL + (

Unhide a row

COMMAND + SHIFT + (
or
CONTROL + SHIFT + (

Edit the active cell

CONTROL + U

Cancel an entry in the cell or the formula bar

ESC

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

DELETE

Paste text into the active cell

COMMAND + V

Complete a cell entry

RETURN

Give selected cells the current cell's entry

COMMAND + RETURN or
CONTROL + RETURN

Enter a formula as an array formula

COMMAND + SHIFT + RETURN or
CONTROL + SHIFT + RETURN

Display the Formula Builder after you type a valid function name in a formula

CONTROL + A

Select cells, columns, or rows

To do this

Press

Extend the selection by one cell

SHIFT + arrow key

Extend the selection to the last nonblank cell
in the same column or row as the active cell

COMMAND + SHIFT + arrow key

Extend the selection to the beginning of the row

SHIFT + HOME

Extend the selection to the beginning of the sheet

CONTROL + SHIFT + HOME

Extend the selection to the last cell used
on the sheet (lower-right corner)

CONTROL + SHIFT + END

Select the entire column

CONTROL + SPACEBAR

Select the entire row

SHIFT + SPACEBAR

Select the entire sheet

COMMAND + A

Select only visible cells

COMMAND + SHIFT + * (asterisk)

Select only the active cell when multiple cells are selected

SHIFT + DELETE

Extend the selection down one screen

SHIFT + PAGE DOWN

Extend the selection up one screen

SHIFT + PAGE UP

Alternate between hiding objects, displaying objects,
and displaying placeholders for objects

CONTROL + 6

Turn on the capability to extend a selection
by using the arrow keys

F8

Add another range of cells to the selection

SHIFT + F8

Select the current array, which is the array that the
active cell belongs to

CONTROL + /

Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell

CONTROL + \

Select only cells that are directly referred to by formulas in the selection

CONTROL + SHIFT + [

Select all cells that are directly or indirectly referred to by formulas in the selection

CONTROL + SHIFT + {

Select only cells with formulas that refer directly to the active cell

CONTROL + ]

Select all cells with formulas that refer directly or indirectly to the active cell

CONTROL + SHIFT + }

Work with a selection

To do this

Press

Copy

COMMAND + C
or
CONTROL + V

Paste

COMMAND + V
or
CONTROL + V

Cut

COMMAND + X
or
CONTROL + X

Clear

DELETE

Delete the selection

CONTROL + HYPHEN

Undo the last action

COMMAND + Z

Hide a column

COMMAND + )
or
CONTROL + )

Unhide a column

COMMAND + SHIFT + )
or
CONTROL + SHIFT + )

Hide a row

COMMAND + (
or
CONTROL + (

Unhide a row

COMMAND + SHIFT + (
or
CONTROL + SHIFT + (

Move from top to bottom within the selection (down) *

RETURN

Move from bottom to top within the selection (up) *

SHIFT + RETURN

Move from left to right within the selection,
or move down one cell if only one column is selected

TAB

Move from right to left within the selection,
or move up one cell if only one column is selected

SHIFT + TAB

Move clockwise to the next corner of the selection

CONTROL + PERIOD

Group selected cells

COMMAND + SHIFT + K

Ungroup selected cells

COMMAND + SHIFT + J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this

Press

Insert a new chart sheet. *

F11

Cycle through chart object selection

An arrow key

Sort, filter, and use PivotTable reports

To do this

Press

Open the Sort dialog box

COMMAND + SHIFT + R

Add or remove a filter

COMMAND + SHIFT + F
or
CONTROL + SHIFT + L

Display the Filter list or PivotTable page
field pop-up menu for the selected cell

OPTION + DOWN ARROW

Outline data

To do this

Press

Display or hide outline symbols

CONTROL + 8

Hide selected rows

CONTROL + 9

Unhide selected rows

CONTROL + SHIFT + Opening parenthesis ( ( )

Hide selected columns

CONTROL + ZERO

Unhide selected columns

CONTROL + SHIFT + Closing parenthesis ( ) )

Use function key shortcuts

Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, you would press Fn+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:

Change function key preferences with the mouse
  1. On the Apple menu, press System Preferences.

  2. Select Keyboard.

  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

If you need to perform this procedure with the keyboard only, please see the topic Accessibility in Office 2016 for Mac.

The following table provides the function key shortcuts for Excel 2016 for Mac

To do this

Press

Display the Help window

F1

Edit the selected cell

F2

Insert or edit a cell comment

Shift + F2

Open the Save dialog

Option + F2

Open the Formula Builder

Shift+F3

Open the Define Name dialog

COMMAND +F3

Close

COMMAND +F4

Display the Go To dialog

F5

Display the Find dialog

Shift + F5

Move to the Search Sheet dialog

Control + F5

Check spelling

F7

Open the thesaurus

Shift + F7 or Control + Option + COMMAND + R

Extend the selection

F8

Add to the selection

Shift + F8

Display the Macro dialog

Option+F8

Calculate all open workbooks

F9

Calculate the active sheet

Shift + F9

Minimize the active window

Control + F9

Display a contextual menu, or "right click" menu

Shift + F10

Maximize or restore the active window

Control + F10 or COMMAND + F10

Insert a new chart sheet*

F11

Insert a new sheet*

Shift + F11

Insert an Excel 4.0 macro sheet

COMMAND + F11

Open Visual Basic

Option + F11

Display the Save As dialog

F12

Display the Open dialog

COMMAND + F12

Related information

Accessibility in Excel 2016 for Mac

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