Keyboard shortcuts for working with shapes, text boxes, and WordArt

The keyboard shortcuts that are described in this article refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

For keyboard shortcuts for working with SmartArt graphics, see Keyboard shortcuts for SmartArt graphics.

To view additional keyboard shortcuts for each program, see the links in the See Also section.

Which 2007 Microsoft Office system program are you using?

Excel

Outlook

PowerPoint

Word

Excel

To do this

Press

Move to the end of a Text box.

CTRL+END

Move to the beginning of a Text box.

CTRL+HOME

Alternate between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+6

Select an object (with text selected inside the object).

ESC

Select an object (with an object selected).

TAB or SHIFT+TAB until the object you want is selected

Select an object that is under other objects and cycle forward through the stack of objects.

TAB after you select the top object

Select an object that is under other objects and cycle backward through the stack of objects.

SHIFT+TAB after you select the top object

Open the Selection pane.

ALT, H, FD, and then P

Cut selected object.

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object.

CTRL+V

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Paste special.

CTRL+ALT+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

    If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  2. Press CTRL+SHIFT+C to copy the shape attributes.

  3. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.

  4. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.

  2. Press SHIFT+F10 for the shortcut menu.

  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.

  2. Press the arrow keys to select the type of SmartArt graphic that you want.

  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.

  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, and then press N and then press x.

  2. Press CTRL+ENTER to insert the text box.

  3. Type the text that you want.

Insert WordArt

  1. Press and release ALT, then N, then W to select WordArt.

  2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.

  3. Type the text that you want.

Select a shape

Note   If your cursor is within text, press ESC.

  • Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.

  • To select multiple items, use the selection pane. To open the selection pane, press and release ALT, H, FD, and then P.

Keyboard shortcuts for use in the Selection pane

To do this

Press

Open the Selection pane.

ALT, H, FD, and then P

Cycle the focus through the different panes.

F6

Display the context menu.

SHIFT+F10

Move the focus to a single item or group.

UP ARROW or DOWN ARROW

Move the focus from an item in a group to its parent group.

LEFT ARROW

Move the focus from a group to the first item in that group.

RIGHT ARROW

Expand a focused group and all its child groups.

* (on numeric keypad only)

Expand a focused group.

+ (on numeric keypad only)

Collapse a focused group.

- (on numeric keypad only)

Move the focus to an item and select it.

SHIFT+UP ARROW or SHIFT+DOWN ARROW

Select a focused item.

SPACEBAR or ENTER

Cancel selection of a focused item.

SHIFT+SPACEBAR or SHIFT+ENTER

Show or hide a focused item.

CTRL+SHIFT+S

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Outlook

To do this

Press

Select an object (with text selected inside the object).

ESC

Select an object (with an object selected).

TAB or SHIFT+TAB until the object you want is selected

Cut selected object.

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object.

CTRL+V

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Paste special.

CTRL+ALT+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

    If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  2. Press CTRL+SHIFT+C to copy the shape attributes.

  3. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.

  4. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.

  2. Press SHIFT+F10 for the shortcut menu.

  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert an object

  1. Press ALT, N, and then J.

  2. Do one of the following.

    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.

    • Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.

  2. Press the arrow keys to select the type of SmartArt graphic that you want.

  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.

  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, N, and then press X.

  2. Press the arrow keys to select the Text box that you want, and then press ENTER.

  3. Type the text that you want.

  4. When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Insert WordArt

  1. Press and release ALT, N, and then W to select WordArt.

  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.

  3. Type the text that you want.

  4. Press TAB, and then press ENTER.

Select a shape

Note   If your cursor is within text, press ESC.

  • Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.

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PowerPoint

To do this

Press

Select an object (with text selected inside the object).

ESC

Select an object (with an object selected).

TAB or SHIFT+TAB until the object you want is selected

Select text within an object (with an object selected).

ENTER

Select all objects.

CTRL+A (on the Slides tab)

Select an object that is under other objects and cycle forward through the stack of objects.

TAB after you select the top object

Select an object that is under other objects and cycle backward through the stack of objects.

SHIFT+TAB after you select the top object

Open the Selection pane.

ALT, H, SL, and then P

Cut selected object.

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object.

CTRL+V

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Paste special.

CTRL+ALT+V

Group shapes, pictures, or WordArt.

CTRL+G after you select the items that you want to group

Ungroup shapes, pictures, or WordArt.

CTRL+SHIFT+G after you select the group that you want to ungroup

Show or hide the grid.

SHIFT+F9

Show or hide guides.

ALT+F9

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

    If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  2. Press CTRL+SHIFT+C to copy the shape attributes.

  3. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.

  4. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.

  2. Press SHIFT+F10 for the shortcut menu.

  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.

  2. Press the arrow keys to select the type of SmartArt graphic that you want.

  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.

  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, N, and X.

  2. Press TAB to move to Text Box, located on the Insert tab in the Text group.

    If you have turned on East Asian language support on the computer, use the arrow key to use arrow key to select either Horizontal Text Box or Vertical Text Box.

  3. Press CTRL+ENTER.

  4. Type the text that you want.

Insert WordArt

  1. Press and release ALT, then N, then W to select WordArt.

  2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.

  3. Type the text that you want.

Select a shape

Note   If your cursor is within text, press ESC.

  • Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.

  • To select multiple items, use the selection pane. To open the selection pane, press and release ALT, H, SL, and then P.

Keyboard shortcuts for use in the Selection pane

To do this

Press

Open the Selection pane.

ALT, H, SL, and then P

Cycle the focus through the different panes.

F6

Display the context menu.

SHIFT+F10

Move the focus to a single item or group.

UP ARROW or DOWN ARROW

Move the focus from an item in a group to its parent group.

LEFT ARROW

Move the focus from a group to the first item in that group.

RIGHT ARROW

Expand a focused group and all its child groups.

* (on numeric keypad only)

Expand a focused group.

+ (on numeric keypad only)

Collapse a focused group.

- (on numeric keypad only)

Move the focus to an item and select it.

SHIFT+UP ARROW or SHIFT+DOWN ARROW

Select a focused item.

SPACEBAR or ENTER

Cancel selection of a focused item.

SHIFT+SPACEBAR or SHIFT+ENTER

Move a selected item forward.

CTRL+SHIFT+F

Move a selected item backward.

CTRL+SHIFT+B

Show or hide a focused item.

CTRL+SHIFT+S

Rename a focused item.

F2

Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

TAB or SHIFT+TAB

Collapse all groups.

ALT+SHIFT+1

Expand all groups.

ALT+SHIFT+9

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Word

To do this

Press

Select an object (with text selected inside the object).

ESC

Select an object (with an object selected).

TAB or SHIFT+TAB until the object you want is selected

Cut selected object.

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object.

CTRL+V

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Paste special.

CTRL+ALT+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

    If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  2. Press CTRL+SHIFT+C to copy the shape attributes.

  3. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.

  4. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.

  2. Press SHIFT+F10 for the shortcut menu.

  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert an object

  1. Press ALT, N, and then J.

  2. Do one of the following.

    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.

    • Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.

  2. Press the arrow keys to select the type of SmartArt graphic that you want.

  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.

  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, N, and then press X.

  2. Press the arrow keys to select the Text box that you want, and then press ENTER.

  3. Type the text that you want.

  4. When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Insert WordArt

  1. Press and release ALT, N, and then W to select WordArt.

  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.

  3. Type the text that you want.

  4. Press TAB, and then press ENTER.

Select a shape

Note   If your cursor is within text, press ESC.

  • TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.

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Applies To: Excel 2007, Outlook 2007, Word 2007, PowerPoint 2007



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