Keyboard shortcuts for navigating the calendar in Outlook 2016

You can navigate and use your calendar in Outlook 2016 by using keyboard shortcuts and a screen reader.

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Notes: 

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature. When you use PowerPoint Online, we recommend that you use Internet Explorer as your browser.

  • PowerPoint Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in PowerPoint 2016. Learn more in Accessibility features in PowerPoint Online.

In this article

Global navigation

To move between the ribbon and the calendar, press F6.  

To move between the Navigation pane and the calendar, press Ctrl+Tab.

Keyboard shortcuts to navigate the ribbon

You can use the Tab key or Shift+Tab to move to the tab you want and then press Enter to move to the command keys on the ribbon. Or, to open the tab you want, use the keyboard shortcut.

To do this

Press

Open the Home tab

Alt+H

Open the File tab

Alt+F

Open the Send/Receive tab

Alt+S

Open the Folder tab

Alt+O

Open the View tab

Alt+V

Open the Search tab

Ctrl+E

Open Tell Me

Alt+Q

Keyboard shortcuts to open feature views in Outlook

This table provides a quick reference of keyboard shortcuts that open different feature views in Outlook.

To do this

Press

Open Calendar view from another view in Outlook.

The calendar opens with the Home tab selected.

Ctrl+2

Open Mail

Ctrl+1

Open Contacts

Ctrl+3

Open Tasks

Ctrl+4

Open Notes

Ctrl+5

Switch to the Folder List in the Navigation pane

Ctrl+6

Add the Shortcuts menu to Navigation pane

Ctrl+7

Open Journal

Ctrl+8

Go back to previous view

Alt+B or Alt+Left Arrow

Go forward to next view

Alt+Right Arrow

Go forward to next view

Alt+Right Arrow

Calendar keyboard shortcuts

Here you can add other ways to satisfy the intent (for 80% of the people, but not the long tail or edge cases).

To do this

Press

Jump to the Search the calendar edit box

Ctrl+E

Open the Go to Date edit box

Alt+H+L or Ctrl+G

Create a new appointment

Ctrl+N or Ctrl+Shift+A

Create a new meeting request

Ctrl+Shift+Q or Alt+H, M+R

Create a new item

Alt+H+I

Forward an opened appointment or meeting

Ctrl+F

Set up recurrence for an appointment or task

Ctrl+G

Open an appointment when the reminder appears

Alt+O

Open the reminder window

Alt+V+M

Snooze when reminder appears

Alt+S   

Dismiss when reminder appears

Alt+D  

Assign a sound to a reminder

Alt+F, T, A, and then Alt+P. Tab to the Browse button, and press Enter. In the Reminder Sound File dialog box, type or select the name of the sound file you want.

Go to the next day

Ctrl+Right Arrow

Go to the next week

Alt+Down Arrow

Go to the next month

Alt+Page Down

Go to the previous day

Ctrl+Left Arrow

Go to the previous week

Alt+Up Arrow

Go to the previous month

Alt+Page Up

Go to the start of the week

Alt+Home

Go to the end of the week

Alt+End

Go to previous appointment

Alt+End Ctrl+Comma or Ctrl+Shift+Comma

Go to next appointment

Ctrl+Period or Ctrl+Shift+Period

Show today in the calendar

Alt+H, O+D

Show the next seven days

Alt+H+X

Show the daily view

Alt+H+R or Ctrl+Alt+1

Show the work week

Alt+H+K or Ctrl+Alt+2

Show the entire week

Alt+H+W or Ctrl+Alt+3 or Alt+Minus sign

Show the month

Alt+H+T or Ctrl+Alt+4 or Alt+Equal sign S

Show the selected schedule in a horizontal layout (useful when comparing calendars to schedule meetings)

Alt+H, S+V or Ctrl+Alt+5

Show 10 days in the calendar

Alt+0

Show one day in the calendar

Alt+1

Show two days in the calendar

Alt+2

Show three days in the calendar

Alt+3

Show four days in the calendar

Alt+4

Show five days in the calendar

Alt+5

Show six days in the calendar

Alt+6

Show seven days in the calendar

Alt+7

Show eight days in the calendar

Alt+8

Show nine days in the calendar

Alt+9

Add shared calendars from other people or create a new calendar

Alt+H, O+C

Create a new calendar group or add a department calendar

Alt+H, C+G

Email a selected calendar to another person

Alt+H+E

Share a calendar with others

Alt+H, S+C

Publish a calendar online

Alt+H, P+O

View and edit the sharing permissions for a folder

Alt+H, F+P

Search for people

Alt+H, F+C

Open the address book

Alt+H, A+B

Open the Outlook Options dialog box for calendars

Alt+H, C+O

If information for the currently selected item is abbreviated or not read in full, use this command to activate Microsoft Active Accessibility (MSAA) information. MSAA provides more details to JAWS so that the information can be read in full.

Alt+Ctrl+Shift+M

More information

Keyboard shortcuts for navigating Mail in Outlook 2016

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