Keyboard shortcuts for Visio

The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout.

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Visio-specific tasks

Format text

To do this

Press

Open the Home tab in the ribbon

ALT+H

Open the Text dialog box.

F11

Open the Format task pane.

F3

Use the Snap & Glue features

To do this

Press

Open the Snap & Glue dialog box.

ALT+F9

Group, rotate, and flip shapes

To do this

Press

Group the selected shapes.

CTRL+G or CTRL+SHIFT+G

Ungroup shapes in the selected group.

CTRL+SHIFT+U

Bring the selected shape to the front.

CTRL+SHIFT+F

Send the selected shape to the back.

CTRL+SHIFT+B

Rotate the selected shape to the left.

CTRL+L

Rotate the selected shape to the right.

CTRL+R

Flip the selected shape horizontally.

CTRL+H

Flip the selected shape vertically.

CTRL+J

Open the Align Shapes dialog box for the selected shape.

F8

View drawing windows

To do this

Press

Display the open drawing windows tiled vertically.

SHIFT+F7

Display the open drawing windows tiled horizontally.

CTRL+SHIFT+F7

Display the open drawing windows so that you can see the title of every window.

ALT+F7 or CTRL+ALT+F7

Visio-specific toolbars

Select tools

To do this

Press

Switch the Format Painter tool on or off (Button image).

CTRL+SHIFT+P

Select the Pointer Tool (Pointer button).

CTRL+1

Select the Connector tool (Button image).

CTRL+3

Select the connection point tool

CTRL+SHIFT+1

Select the text tool (Text tool button).

CTRL+2

Select the text box tool (Button image).

CTRL+SHIFT+4

Select the drawing tools

To do this

Press

Select the Rectangle Tool (Button image).

CTRL+8

Select the Ellipse Tool (Button image).

CTRL+9

Select the Line Tool (Button image).

CTRL+6

Select the Arc Tool (Button image).

CTRL+7

Select the Freeform Tool (Button image).

CTRL+5

Select the Pencil Tool (Button image).

CTRL+4

Crop a picture

To do this

Press

Select the Crop tool (Button image).

CTRL+SHIFT+2

Visio shapes and stencils

Move from shape to shape in a drawing page

To do this

Press

Move from shape to shape on the drawing page. A dotted rectangle indicates the shape that has the focus.

Note   You cannot move to shapes that are protected against selection or on a locked layer.

TAB

Move from shape to shape on the drawing page in reverse order.

SHIFT+TAB

Select a shape that has focus.

Note   To select multiple shapes, press the TAB key to bring focus to the first shape you want to select, and then press ENTER. Hold down SHIFT while you press the TAB key to bring focus to another shape. When the focus rectangle is over the shape you want, press ENTER to add that shape to the selection. Repeat for each shape you want to select.

ENTER

Clear selection of or focus on a shape.

ESC

Switch between text edit mode and shape selection mode on a selected shape.

F2

Nudge a selected shape.

Arrow keys

Nudge a selected shape 1 pixel at a time.

Note   SCROLL LOCK must be turned off.

SHIFT+Arrow keys

Work with master shapes in a stencil

To do this

Press

Move between master shapes in a stencil.

Arrow keys

Move to the first master shape in a row of a stencil.

HOME

Move to the last master shape in a row of a stencil.

END

Move to the first master shape in a column of a stencil.

PAGE UP

Move to the last master shape in a column of a stencil.

PAGE DOWN

Copy the selected master shapes to the Clipboard.

CTRL+C

Paste the contents of the Clipboard to a new stencil.

Note   The new stencil must first be opened for editing.

CTRL+V

Select all the master shapes in a stencil.

Note   To select multiple master shapes, press the arrow keys to bring focus to the first master shape you want. Hold down SHIFT while you press the arrow keys to bring focus to another master. When the focus rectangle is over the master you want, press ENTER to add that master to the selection. Repeat for each master you want to select.

CTRL+A

Select or cancel selection of a master shape that has focus.

SHIFT+ENTER

Cancel the selection of master shapes in a stencil.

ESC

Insert the selected master shapes into the drawing.

CTRL+ENTER

Work with stencils in edit mode

To do this

Press

Delete the selected master shape.

DELETE

Cut the selected master shape from the custom stencil and put it on the Clipboard.

CTRL+X

Rename the selected master shape.

F2

Online Help

Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window.

ALT+F4

Switch between the Help window and the active program.

ALT+TAB

Go back to Microsoft Visio 2010 Home.

ALT+HOME

Select the next item in the Help window.

TAB

Select the previous item in the Help window.

SHIFT+TAB

Perform the action for the selected item.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW or DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP or PAGE DOWN

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Switch among areas in the Help window; for example, switch between the toolbar, address bar, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively.

UP ARROW or DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

LEFT ARROW or RIGHT ARROW

Microsoft Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Close the active window.

ALT+F4

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note   If pressing F6 does not display the task pane you want, try pressing ALT to put focus on the ribbon.

F6

Maximize a selected window.

CTRL+F10

Restore the size of the Visio program window after you maximized it.

CTRL+F5

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

For any window with an icon in its title bar (for example, a shapes window), display the window shortcut menu.

ALT+SPACEBAR

Open the Page dialog box.

SHIFT+F4

Open the Reorder Pages dialog box.

CTRL+ALT+P

Cycle the focus through open drawings.

CTRL+TAB or CTRL+F6

Cycle the focus through open drawings in reverse order.

CTRL+SHIFT+TAB or CTRL+SHIFT+F6

Cycle the focus through pages in a drawing, including any visible markup overlays.

CTRL+PAGE DOWN

Cycle the focus through pages in a drawing in reverse order.

CTRL+PAGE UP

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Change or resize the font

To do this

Press

Increase the font size of the selected text.

CTRL+SHIFT+>

Decrease the font size of the selected text.

CTRL+SHIFT+<

Move around in text or cells

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Access and use task panes

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

Note   If pressing F6 does not display the task pane you want, try pressing ALT to put the focus on the ribbon and then pressing F6 to move to the task pane.

F6

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a shortcut menu

SHIFT+F10

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

HOME or END

Float or anchor task panes

  1. Press F6 repeatedly to select the task pane that you want.

  2. Press ALT+SPACEBAR to open the menu for that task pane.

  3. Press the DOWN ARROW key to select the Float Window command, and then press ENTER.

Use dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Open the list if it is closed and move to that option in the list.

First letter of an option in a drop-down list

Select an option; select or clear a check box.

ALT+ the letter underlined in an option

Open a selected drop-down list.

ALT+DOWN ARROW

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Perform the action assigned to a default button in a dialog box.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button

ENTER, SPACEBAR

Move to the Save as type list in the Save As dialog box

ALT+T

Move to the File name box

ALT+N

Move to the file type list in the Open dialog box

ALT+T

Open a selected file in the Open dialog box

ALT+O

Save the current file in the Save dialog box

ALT+S

Open a selected drop-down list.

ALT+DOWN ARROW

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Update the file list

F5

Display a shortcut menu for a selected item such as a folder or file

SHIFT+F10

Text

Edit text

To do this

Press

Move to the next or previous character, respectively, in a line of text.

RIGHT ARROW or LEFT ARROW

Move to the next or previous line of text, respectively.

DOWN ARROW or UP ARROW

Move to the next or previous word, respectively, in a line of text.

CTRL+RIGHT ARROW or CTRL+LEFT ARROW

Move to the next or previous paragraph, respectively.

CTRL+DOWN ARROW or CTRL+UP ARROW

Select all the text in a text block.

CTRL+A

Select the next or previous character, respectively.

SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW

Select the next or previous word, respectively.

CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW

Select the next or previous line, respectively.

SHIFT+DOWN ARROW or SHIFT+UP ARROW

Select the next or previous paragraph, respectively.

CTRL+SHIFT+DOWN ARROW or CTRL+SHIFT+UP ARROW

Delete the previous word.

CTRL+BACKSPACE

Replace the selected text with the field height. If no text is selected, replace all text with the field height for the selected shape.

CTRL+SHIFT+H

Format text

To do this

Press

Turn bold (Button image) on or off.

CTRL+B

Turn italic (Button image) on or off.

CTRL+I

Turn underline (Button image) on or off.

CTRL+U

Turn double underline on or off.

CTRL+SHIFT+D

Turn all caps on or off.

CTRL+SHIFT+A

Turn small caps on or off.

CTRL+SHIFT+K

Turn subscript (Button image) on or off.

CTRL+=

Turn superscript (Button image) on or off.

CTRL+SHIFT+=

Increase the font size of the selected text.

CTRL+SHIFT+>

Decrease the font size of the selected text.

CTRL+SHIFT+<

Align text

To do this

Press

Align text left.

CTRL+SHIFT+L

Center text horizontally.

CTRL+SHIFT+C

Align text right.

CTRL+SHIFT+R

Justify text horizontally.

CTRL+SHIFT+J

Top-align text vertically.

CTRL+SHIFT+T

Center text vertically.

CTRL+SHIFT+M

Bottom-align text vertically.

CTRL+SHIFT+V

Zoom and navigation

Navigate the Ribbon

  1. Press ALT.

    The KeyTips are displayed over each feature that is available in the current view.

    The Visio 2010 ribbon, with KeyTips displayed.

  2. Press the letter shown in the KeyTip over the feature that you want to use.

  3. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.

  4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, if the Home tab is active, press ALT+H, F, S will take you to the Size list box in the Font group.

    Note   To cancel the action that you are taking and hide the KeyTips, press ALT.

Zoom

To do this

Press

Zoom in.

ALT+F6

Zoom out.

ALT+SHIFT+F6

Fit to window

CTRL+SHIFT+W

Move around in full-screen view

Use these keyboard shortcuts to move between Visio and another program or page when you are in full-screen view.

To do this

Press

Enter full-screen view

F5

Exit full-screen view

ESC

Open the next page in the drawing.

PAGE DOWN

Return to the previous page in the drawing.

PAGE UP

Move around a Web page drawing

To do this

Press

Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar.

TAB

Activate the hyperlink for the shape or hyperlink on the drawing that has focus.

ENTER

Applies To: Visio 2013, Visio 2016 Preview



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