Keyboard shortcuts for Microsoft Publisher

The shortcut keys described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Online Help

In the Help window

Microsoft Office basics

Create, open, close, or save a publication

Edit or format text or objects

Work with pages

Print a publication

Work with Web pages and e-mail

Automate tasks

Online Help

Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window

ALT+F4

Switch between the Help window and the active program.

ALT+TAB

Go back to Program Name Home.

ALT+HOME

Select the next item in the Help window.

TAB

Select the previous item in the Help window.

SHIFT+TAB

Perform the action for the selected item.

ENTER

In the Browse Program Name Help section of the Help window, select the next or previous item, respectively.

TAB or SHIFT+TAB

In the Browse Program Name Help section of the Help window, expand or collapse the selected item, respectively.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW or BACKSPACE

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW, DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP, PAGE DOWN

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program.

ALT+U

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Print the current Help topic.

Note   If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P

Change the connection state.

F6, and then click DOWN ARROW

Type text in the Type words to search for box.

F6, and then click DOWN ARROW

Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively.

UP ARROW, DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

LEFT ARROW, RIGHT ARROW

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Microsoft Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it.

CTRL+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Ribbon, which is a part of the Microsoft Office Fluent user interface, and then pressing CTRL+TAB to move to the task pane.

F6

Move to a pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window.

CTRL+F6

Switch to the previous window.

CTRL+SHIFT+F6

When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.

CTRL+F7

When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and, when finished, press ESC.

CTRL+F8

Minimize a window to an icon (works for only some Microsoft Office programs).

CTRL+F9

Maximize or restore a selected window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Change or resize the font

To do this

Press

Change the font

CTRL+SHIFT+F

Change the font size

CTRL+SHIFT+P

Increase the font size of the selected text

CTRL+SHIFT+>

Decrease the font size of the selected text

CTRL+SHIFT+<

Move around in text or cells

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Repeat the last Find action.

SHIFT+F4

Move around in and work in tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Insert a tab in a cell.

CTRL+TAB

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

Access and use task panes

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+DOWN ARROW

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a shortcut menu; open a drop-down menu for the selected gallery item.

SHIFT+F10

When a menu or submenu is visible, select the first or last command on the menu or submenu.

HOME or END

Scroll up or down in the selected gallery list.

PAGE UP or PAGE DOWN

Move to the top or bottom of the selected gallery list.

CTRL+HOME or CTRL+END

Open the Research task pane.

Note   This keyboard shortcut does not work in Microsoft Office PowerPoint or Microsoft Office SharePoint Designer.

ALT+Click

Access and use smart tags

To do this

Press

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHIFT+F10

Select the next item on a smart tag menu.

DOWN ARROW

Select the previous item on a smart tag menu.

UP ARROW

Perform the action for the selected item on a smart tag menu.

ENTER

Close the smart tag menu or message.

ESC

Tip   You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

Resize and move toolbars, menus, and task panes

  1. Press ALT to select the menu bar.

  2. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want.

  3. Do one of the following:

    Resize a toolbar

    1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.

    2. Click the Size command, and then press ENTER.

    3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

    Move a toolbar

    1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.

    2. Click the Move command, and then press ENTER.

    3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW, respectively, when the toolbar is all the way to the left or right side.

    Resize a task pane

    1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

    2. Use the DOWN ARROW key to select the Size command, and then press ENTER.

    3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.

    Move a task pane

    1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

    2. Use the DOWN ARROW key to select the Move command, and then press ENTER.

    3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.

  4. When you finish moving or resizing, press ESC.

Use dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Open the list if it is closed and move to that option in the list.

First letter of an option in a drop-down list

Select an option; select or clear a check box.

ALT+ the letter underlined in an option

Open a selected drop-down list.

ALT+DOWN ARROW

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Perform the action assigned to a default button in a dialog box.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open Publication and Save As dialog boxes

To do this

Press

Go to the previous folder. Button image

ALT+1

Up One Level Button image button: open the folder up one level above the open folder.

ALT+2

Search the Web Button image button: close the dialog box and open your Web search page

ALT+3

Delete Button image button: delete the selected folder or file.

ALT+3

Create New Folder Button image button: create a new folder.

ALT+4

Views Button image button: switch among available folder views.

ALT+5

Tools button: show the Tools menu.

ALT+L

Display a shortcut menu for a selected item such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the Look in list.

F4 or ALT+I

Refresh the file list.

F5

Top of Page

Create, open, close, or save a publication

Create, open, close a publication

To do this

Press

Open a new instance of Publisher.

CTRL+N

Display the Open Publication dialog box.

CTRL+O

Close the current publication.

CTRL+F4 or CTRL+W

Display the Save As dialog box.

CTRL+S

Top of Page

Edit or format text or objects

Edit or format text

Most of these keyboard shortcuts do not work if you are viewing the publication in Web Page Preview.

To do this

Press

Display the Find and Replace task pane, with the Find option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open. This keyboard shortcut does work in Web Page Preview.

F3 or CTRL+F or SHIFT+F4

Display the Find and Replace task pane, with the Replace option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.

CTRL+H

Check spelling.

F7

Display the Research task pane to find synonyms.

SHIFT+F7

Display the Research task pane to perform a query.

Hold down ALT and click a word

Select all the text. If the cursor is in a text box, this keyboard shortcut selects all text in the current story. If the cursor is not in any text box, this keyboard shortcut selects all the objects on a page.

CTRL+A

Make text bold.

CTRL+B

Italicize text.

CTRL+I

Underline text.

CTRL+U

Make text small capital letters, or return small capital letters to upper and lower case.

CTRL+SHIFT+K

Select the Style box on the Formatting toolbar.

CTRL+SHIFT+S

Select the Font box on the Formatting toolbar.

CTRL+SHIFT+F

Select the Font Size box on the Formatting toolbar.

CTRL+SHIFT+P

Copy formatting.

CTRL+SHIFT+C

Paste formatting.

CTRL+SHIFT+V

Turn Special Characters on or off.

CTRL+SHIFT+Y

Return character formatting to the current text style.

CTRL+SPACEBAR

Apply or remove subscript formatting.

CTRL+=

Apply or remove superscript formatting.

CTRL+SHIFT+=

Increase space between letters in a word (kerning).

CTRL+SHIFT+]

Decrease space between letters in a word (kerning).

CTRL+SHIFT+[

Increase font size by 1.0 point.

CTRL+]

Decrease font size by 1.0 point.

CTRL+[

Increase to the next size in the Font Size box.

CTRL+SHIFT+>

Decrease to the next size in the Font Size box.

CTRL+SHIFT+<

Set center alignment for a paragraph.

CTRL+E

Set left alignment for a paragraph.

CTRL+L

Set right alignment for a paragraph.

CTRL+R

Set justified alignment for a paragraph.

CTRL+J

Set distributed alignment for a paragraph.

CTRL+SHIFT+D

Set newspaper alignment for a paragraph (East Asian languages only).

CTRL+SHIFT+J

Display the Hyphenation dialog box. This keyboard shortcut does not work for Web pages.

CTRL+SHIFT+H

Insert the current time.

ALT+SHIFT+T

Insert the current date.

ALT+SHIFT+D

Insert the current page number.

ALT+SHIFT+P

Insert a zero-width non-breaking space.

CTRL+SHIFT+0 (zero)

Set the current paragraph to single spacing.

CTRL+1

Set the current paragraph to double spacing.

CTRL+2

Set the current paragraph to 1.5-line spacing.

CTRL+5

Copy text formats

To do this

Press

Copy formatting from text.

CTRL+SHIFT+C

Apply copied formatting to text.

CTRL+SHIFT+V

Copy, cut, paste or delete text or objects

To do this

Press

Copy the selected text or object.

CTRL+C or CTRL+INSERT

Cut the selected text or object.

CTRL+X or SHIFT+DELETE

Paste text or an object.

CTRL+V or SHIFT+INSERT

Delete the selected object.

DELETE or CTRL+SHIFT+X

Undo or redo an action

To do this

Press

Undo the last action.

CTRL+Z or ALT+BACKSPACE

Redo the last action.

CTRL+Y or F4

Nudge an object

To do this

Press

Nudge a selected object up, down, left, or right.

Arrow keys

If the selected object has a cursor in its text, nudge the selected object up, down, left, or right.

ALT+arrow keys

Layer objects

To do this

Press

Bring object to front.

ALT+F6

Send object to back.

ALT+SHIFT+F6

Snap objects

To do this

Press

Turn Snap to Guides on or off.

CTRL+SHIFT+W

Turn Snap to Guides on or off

F10, SHIFT+R, SHIFT+S, SHIFT+M

Turn Snap to Guides on or off

F10, SHIFT+R, SHIFT+S, SHIFT+O

Select or group objects

To do this

Press

Select all objects on the page — if your cursor is not in text in a text box or AutoShape. If your cursor is in a text box and you press these keystrokes, this selects all the text that is in a story — even if the story flows to additional text boxes.

CTRL+A

Group selected objects, or ungroup grouped objects.

CTRL+SHIFT+G

Clears the selection from text — if text is selected — but the object that contains the text remains selected.

ESC

Clears the selection from an object — if an object is selected.

ESC

Selects the object within the group — if that object contains text that is already selected.

ESC

Make an object transparent

To do this

Press

Switch between making an object transparent or opaque (with a white fill).

CTRL+T

Insert an object

To use this keyboard shortcut, you must first select the Objects Toolbar or the Insert menu.

To use this keyboard shortcut from the Objects Toolbar, first press ALT to select the menu bar, and then press CTRL+TAB until the Objects Toolbar is selected. Then press TAB or SHIFT+TAB to select the button for the type of object you want to insert in your publication.

To use this shortcut key from the Insert menu, first press ALT+I, and then use the DOWN ARROW key to select the menu item for the type of object you want to insert.

To do this

Press

Insert a text box, line, connector, circle, or square that is selected on the Objects Toolbar or Insert menu. Alternatively, open a menu or dialog box that provides more options for inserting another type of object.

CTRL+ENTER

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Work with pages

Select or insert pages

If your publication is in Two-Page Spread view, these commands apply to the selected two-page spread. If your publication is not in Two-Page Spread view, these commands apply only to the selected page.

To do this

Press

Display the Go To Page dialog box.

F5 or CTRL+G

Insert a page or a two-page spread. If you are creating a newsletter, it opens the Insert publication type Pages dialog box. If you are creating a greeting card or program, a message displays asking if you want multiple pages automatically inserted.

CTRL+SHIFT+N

Insert duplicate page after the selected page.

CTRL+SHIFT+U

Move between pages

To do this

Press

Display the Go To Page dialog box.

F5 or CTRL+G

Go to the next page.

CTRL+PAGE DOWN

Go to the previous page.

CTRL+PAGE UP

Switch between the current page and the master page.

CTRL+M

Use the master page

To do this

Press

Switch between the current page and the master page.

CTRL+M

Show or hide boundaries or guides

To do this

Press

Turn Boundaries and Guides on or off.

CTRL+SHIFT+O

Turn Horizontal Baseline Guides on or off. This keyboard shortcut is not available in Web view.

CTRL+F7

Turn Vertical Baseline Guides on or off (East Asian languages only). This keyboard shortcut is not available in Web view.

CTRL+SHIFT+F7

Zoom

To do this

Press

Switch between the current view and the actual size.

F9

Zoom to full page view.

CTRL+SHIFT+L

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Print a publication

Use Print Preview

These keyboard shortcuts are available when you are in Print Preview (File menu, Print Preview command).

To do this

Press

Switch between the current view and the actual size.

F9

Scroll up or down.

UP ARROW or DOWN ARROW

Scroll left or right.

LEFT ARROW or RIGHT ARROW

Scroll up in large increments.

PAGE UP or CTRL+UP ARROW

Scroll down in large increments.

PAGE DOWN or CTRL+DOWN ARROW

Scroll left in large increments.

CTRL+LEFT ARROW

Scroll right in large increments.

CTRL+RIGHT ARROW

Scroll to the upper left corner of the page.

HOME

Scroll to the lower right corner of the page.

END

Display the Go To Page dialog box.

F5 or CTRL+G

Go to the previous page.

CTRL+PAGE UP

Go to the next page.

CTRL+PAGE DOWN

Go to the next window if you have multiple publications open on your desktop.

CTRL+F6

Exit Print Preview and display the Print dialog box.

CTRL+P

Exit Print Preview.

ESC

Print a publication

To do this

Press

Open the Print dialog box.

CTRL+P

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Work with Web pages and e-mail

Insert hyperlinks and preview Web pages

To do this

Press

Display the Insert Hyperlink dialog box. Your cursor must first be in a text box.

CTRL+K

Preview your Web page in an instance of your browser .

CTRL+SHIFT+B

Send e-mail

After you choose Send as Message (File menu, Send E-mail command), you can use the following keyboard shortcuts.

Important   Microsoft Office Outlook must be open before you can send e-mail messages. If Outlook isn't open, the message will be stored in your Outbox folder.

To do this

Press

Send the current page or publication.

ALT+S

Open the Address Book when the cursor is in the e-mail message header.

CTRL+SHIFT+B

Open the Design Checker when the cursor is in the e-mail message header.

ALT+K

Check the names on the To, Cc, and Bcc lines against the Address Book when the cursor is in the e-mail message header.

CTRL+K

Open the Address Book with the To field selected when the cursor is in the e-mail message header.

ALT+. (period)

Open the Address Book with the Cc field selected when the cursor is in the e-mail message header.

ALT+C

Open the Address Book with the Bcc field selected when the cursor is in the e-mail message header and the Bcc field is visible.

To display the Bcc field, when the Mailing toolbar is selected, press SHIFT+P, press the DOWN ARROW key to select Bcc, and then , and then press ENTER.

ALT+B

Go to the Subject field.

ALT+J

Open the Microsoft Office Outlook Message Options dialog box.

ALT+P

Open the Custom dialog box to create an e-mail message flag when the cursor is in the e-mail message header.

CTRL+SHIFT+G

Move the cursor to the next field in the e-mail message header when the cursor is in the e-mail message header.

TAB

Move the cursor to the previous field in the e-mail message header.

SHIFT+TAB

Alternate between the insertion point in the e-mail message header and the Send button in the Mailing toolbar.

CTRL+TAB

After you choose Send as Message (File menu, Send E-mail command), you can use the following keyboard shortcuts.

After you choose or Send Publication as Attachment (File menu, Send E-mail command), you can use the following keyboard shortcuts.

To do this

Press

Open the Address Book when the cursor is in the e-mail message header.

CTRL+SHIFT+B

Open the Address Book with the To field selected when the cursor is in the e-mail message header.

ALT+. (period)

Open the Address Book with the Cc field selected when the cursor is in the e-mail message header.

ALT+C

Open the Address Book with the Bcc field selected when the cursor is in the e-mail message header and the Bcc field is visible. This keyboard shortcut only works if there is a name in the Bcc field.

To display the Bcc field, when the Mailing toolbar is selected, press SHIFT+P, press the DOWN ARROW key to select Bcc, and then , and then press ENTER.

ALT+B

Go to the Subject field.

ALT+J

Open the Custom dialog box to create an e-mail message flag when the cursor is in the e-mail message header.

CTRL+SHIFT+G

Move the cursor to the next field in the e-mail message header when the cursor is in the e-mail message header.

TAB

Move the cursor to the previous field in the e-mail message header.

SHIFT+TAB

After you choose Send as Message (File menu, Send E-mail command), you can use the following keyboard shortcuts.

Top of Page

Automate tasks

Work with macros

To do this

Press

Display the Macros dialog box.

ALT+F8

Work with Visual Basic

To do this

Press

Display the Visual Basic editor.

ALT+F11

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Applies To: Publisher 2007



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