Keyboard shortcuts for Microsoft Office OneNote 2007

This Help topic describes keyboard shortcuts for common tasks in Microsoft Office OneNote 2007. The keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).

Tip   To find a word or phrase in this topic, click Show All, press CTRL+F, type the word or phrase, and then press ENTER.

Online Help

Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window

ALT+F4

Switch between the Help window and the active program.

ALT+TAB

Go back to the OneNote Help home page.

ALT+HOME

Select the next item in the Help window.

TAB

Select the previous item in the Help window.

SHIFT+TAB

Perform the action for the selected item.

ENTER

In the Browse OneNote Help section of the Help window, select the next or previous item, respectively.

TAB or SHIFT+TAB

In the Browse OneNote Help section of the Help window, expand or collapse the selected item, respectively.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW or BACKSPACE

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW or DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP or PAGE DOWN

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program.

ALT+U

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Print the current Help topic.

Note   If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P

Change the connection state.

F6, and then press DOWN ARROW

Type text in the Type words to search for box.

F6, and then press DOWN ARROW

Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively.

UP ARROW or DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

LEFT ARROW or RIGHT ARROW

Microsoft Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6

Move to a pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window.

CTRL+F6

Switch to the previous window.

CTRL+SHIFT+F6

When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and when you finish, press ESC.

CTRL+F8

Minimize a window to an icon (works for only some Microsoft Office programs).

CTRL+F9

Maximize or restore a selected window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Change or resize the font

To do this

Press

Change the font

CTRL+SHIFT+F

Change the font size

CTRL+SHIFT+P

Increase the font size of the selected text

CTRL+SHIFT+>

Decrease the font size of the selected text

CTRL+SHIFT+<

Move around in text or cells

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Repeat the last Find action.

SHIFT+F4

Move around in and work in tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

Access and use task panes

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place the focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+DOWN ARROW

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a shortcut menu; open a drop-down menu for the selected gallery item.

SHIFT+F10

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

HOME or END

Scroll up or down in the selected gallery list.

PAGE UP or PAGE DOWN

Move to the top or bottom of the selected gallery list.

CTRL+HOME or CTRL+END

Open the Research task pane.

ALT+Click

Resize and move toolbars, menus, and task panes

  1. Press ALT to select the menu bar.

  2. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want.

  3. Do one of the following:

    Resize a toolbar

    1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.

    2. Click the Size command, and then press ENTER.

    3. Press the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize 1 pixel at a time.

    Move a toolbar

    1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.

    2. Click the Move command, and then press ENTER.

    3. Press the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move 1 pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW, respectively, when the toolbar is all the way to the left or right side.

    Resize a task pane

    1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

    2. Press the DOWN ARROW key to select the Size command, and then press ENTER.

    3. Press the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize 1 pixel at a time.

    Move a task pane

    1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

    2. Press the DOWN ARROW key to select the Move command, and then press ENTER.

    3. Press the arrow keys to position the task pane. Use CTRL+ the arrow keys to move 1 pixel at a time.

  4. When you finish moving or resizing, press ESC.

Use dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Open the list if it is closed and move to that option in the list.

First letter of an option in a drop-down list

Select an option; select or clear a check box.

ALT+ the letter underlined in an option

Open a selected drop-down list.

ALT+DOWN ARROW

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Perform the action assigned to a default button in a dialog box.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

To do this

Press

Go to the previous folder. Button image

ALT+1

Up One Level Button image button: Open the folder up one level above the open folder.

ALT+2

Search the Web Button image button: Close the dialog box and open your Web search page

ALT+3

Delete Button image button: Delete the selected folder or file.

ALT+3

Create New Folder Button image button: Create a new folder.

ALT+4

Views Button image button: Switch among available folder views.

ALT+5

Tools button: Show the Tools menu.

ALT+L

Display a shortcut menu for a selected item such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the Look in list.

F4 or ALT+I

Refresh the file list.

F5

Taking and formatting notes

Typing and editing notes

To do this

Press

Open a new OneNote window.

CTRL+M

Open a small OneNote window to create a side note.

CTRL+SHIFT+M

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Select all items on the current page.

Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A

Cut the selected text or item.

CTRL+X

Copy the selected text or item to the Clipboard.

CTRL+C

Paste the contents of the Clipboard.

CTRL+V

Move to the beginning of the line.

HOME

Move to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Delete one character to the left.

BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the left.

CTRL+BACKSPACE

Delete one word to the right.

CTRL+DELETE

Insert a line break.

SHIFT+ENTER

Check spelling.

F7

Formatting notes

To do this

Press

Highlight selected text.

CTRL+SHIFT+H

Insert a hyperlink.

CTRL+K

Open a hyperlink.

Note   The cursor must be placed anywhere within the formatted hyperlink text.

ENTER

Apply or remove bold formatting from the selected text.

CTRL+B

Apply or remove italic formatting from the selected text.

CTRL+I

Apply or remove the underline from the selected text.

CTRL+U

Apply or remove strikethrough from the selected text.

CTRL+HYPHEN

Apply or remove superscript formatting from the selected text.

CTRL+SHIFT+=

Apply or remove subscript formatting from the selected text.

CTRL+=

Apply or remove bulleted list formatting from the selected paragraph.

CTRL+PERIOD

Apply or remove numbered list formatting from the selected paragraph.

CTRL+SLASH

Indent a paragraph from the left.

ALT+SHIFT+RIGHT ARROW

Remove a paragraph indent from the left.

ALT+SHIFT+LEFT ARROW

Right-align the selected paragraph.

CTRL+R

Center the selected paragraph.

CTRL+E

Left-align the selected paragraph.

CTRL+L

Apply a font to the selected text.

CTRL+SHIFT+F, UP ARROW or DOWN ARROW

Apply a font size to the selected text.

CTRL+SHIFT+P, UP ARROW or DOWN ARROW

Open the Font task pane.

CTRL+D

Adding items to a page

To do this

Press

Insert a document or file on the current page.

ALT+I, F

Insert a document or file as a printout on the current page.

ALT+I, O

Show or hide document printouts on the current page (when running OneNote in High Contrast mode)

ALT+SHIFT+P

Insert a picture from a file.

ALT+I, P, F

Insert a picture from a scanner or a camera.

ALT+I, P, S

Insert a screen clipping.

Note   The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S

Insert the current date.

ALT+SHIFT+D

Insert the current date and time.

ALT+SHIFT+F

Insert the current time.

ALT+SHIFT+T

Insert a line break.

SHIFT+ENTER

Selecting notes and objects

To do this

Press

Select all items on the current page.

Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A

Cancel the selected outline or page.

ESC

Move the selected note or object up.

ALT+SHIFT+UP ARROW

Move the selected note or object down.

ALT+SHIFT+DOWN ARROW

Move the selected note or object left.

ALT+SHIFT+LEFT ARROW

Move the selected note or object right.

ALT+SHIFT+RIGHT ARROW

Select the current paragraph and its subordinate paragraphs.

CTRL+SHIFT+HYPHEN

Add or remove space on the page.

ALT+I, N, then press the UP ARROW or DOWN ARROW key, and then press ENTER

Delete the selected note or object.

DELETE

Move to the beginning of the line.

HOME

Move to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Go back to the last page visited.

ALT+LEFT ARROW

Go forward to the next page visited.

ALT+RIGHT ARROW

Tagging notes

To do this

Press

Apply, mark, or clear the To Do tag.

CTRL+1

Apply or clear the Important tag.

CTRL+2

Apply or clear the Question tag.

CTRL+3

Apply or clear the Remember for later tag.

CTRL+4

Apply or clear the Definition tag.

CTRL+5

Apply or clear a custom tag.

CTRL+6

Apply or clear a custom tag.

CTRL+7

Apply or clear a custom tag.

CTRL+8

Apply or clear a custom tag.

CTRL+9

Remove all note tags from the selected notes.

CTRL+0

Using outlines

To do this

Press

Show through Level 1.

ALT+SHIFT+1

Expand to Level 2.

ALT+SHIFT+2

Expand to Level 3.

ALT+SHIFT+3

Expand to Level 4.

ALT+SHIFT+4

Expand to Level 5.

ALT+SHIFT+5

Expand to Level 6.

ALT+SHIFT+6

Expand to Level 7.

ALT+SHIFT+7

Expand to Level 8.

ALT+SHIFT+8

Expand to Level 9.

ALT+SHIFT+9

Expand all levels.

ALT+SHIFT+0

Show body text for the selected heading.

ALT+SHIFT+=

Hide body text for the selected heading.

ALT+SHIFT+HYPHEN

Increase indent by one level.

TAB

Decrease indent by one level.

SHIFT+TAB

Specifying language settings

Note   To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2007 Language Settings dialog box.

To do this

Press

Set writing direction left to right.

CTRL+LEFT SHIFT

Set writing direction right to left.

CTRL+RIGHT SHIFT

Increase indent by one level in right-to-left text.

TAB

Decrease indent by one level in right-to-left text.

SHIFT+TAB

Organizing and managing your notebook

Working with pages and side notes

To do this

Press

Enable or disable full page view.

F11

Open a new OneNote window.

CTRL+M

Open a small OneNote window to create a side note.

CTRL+SHIFT+M

Print the current page.

CTRL+P

Add a new page at the end of the selected section.

CTRL+N

Add a new subpage to the current group of pages.

CTRL+SHIFT+N

Select all items.

Note   Press CTRL+A several times to increase the scope of the selection.

CTRL+A

Select the current page.

CTRL+SHIFT+A
If the selected page is part of a group, press CTRL+A to select all of the pages in the group.

Increase the page tab size.

CTRL+SHIFT+LEFT BRACKET

Decrease the page tab size.

CTRL+SHIFT+RIGHT BRACKET

Move the selected page tab up.

ALT+SHIFT+UP ARROW

Move the selected page tab down.

ALT+SHIFT+DOWN ARROW

Move the insertion point to the page header.

CTRL+T

Go to the first page in the currently visible set of page tabs.

ALT+PAGE UP

Go to the last page in the currently visible set of page tabs.

ALT+PAGE DOWN

Scroll up in the current page.

PAGE UP

Scroll down in the current page.

PAGE DOWN

Scroll to the top of the current page.

CTRL+HOME

Scroll to the bottom of the current page.

CTRL+END

Go to the next paragraph.

CTRL+DOWN ARROW

Go to the previous paragraph.

CTRL+UP ARROW

Move the insertion point up in the current page, or expand the page up.

CTRL+ALT+UP ARROW

Move the insertion point down in the current page, or expand the page down.

CTRL+ALT+DOWN ARROW

Move the insertion point left in the current page, or expand the page to the left.

CTRL+ALT+LEFT ARROW

Move the insertion point right in the current page, or expand the page to the right.

CTRL+ALT+RIGHT ARROW

Go to the next note container.

ALT+DOWN ARROW

Go to the beginning of the line.

HOME

Go to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Go back to the last page visited.

ALT+LEFT ARROW

Go forward to the next page visited.

ALT+RIGHT ARROW

Zoom in.

ALT+CTRL+PLUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+PLUS SIGN

Zoom out.

ALT+CTRL+MINUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+HYPHEN

Save changes.

Note   While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

CTRL+S

Working with notebooks and sections

To do this

Press

Create a new notebook.

ALT+N, N

Create a new section.

ALT+N, S

Open a section.

CTRL+O

Go to the next section.

CTRL+TAB

Go to the previous section.

CTRL+SHIFT+TAB

Go to the next page in the section.

CTRL+PAGE DOWN

Go to the previous page in the section.

CTRL+PAGE UP

Go to the first page in the section.

ALT+HOME

Go to the last page in the section.

ALT+END

Go to the first page in the currently visible set of page tabs.

ALT+PAGE UP

Go to the last page of the currently visible set of page tabs.

ALT+PAGE DOWN

Move the current section.

ALT+F, R, V

Searching notes

To do this

Press

Move the insertion point to the Find box.

CTRL+F

Change the search scope.

CTRL+F, TAB, DOWN ARROW

While searching, move to the next search result.

ENTER

Sharing notes

Sharing notes with other people

To do this

Press

Send the selected pages in an e-mail message.

CTRL+SHIFT+E

Start a live sharing session.

ALT+S, L, S

Join a shared session.

ALT+S, L, J

Leave a shared session.

ALT+S, L, L

Sharing notes with other programs

To do this

Press

Send the selected pages in an e-mail message.

CTRL+SHIFT+E

Send the selected page to Microsoft Office Word 2007.

ALT+F, D, W

Create an appointment in Microsoft Office Outlook 2007.

ALT+SHIFT+A

Create a contact in Microsoft Office Outlook 2007.

CTRL+SHIFT+C

Create a Today Outlook task from the currently selected note.

CTRL+SHIFT+1

Create a Tomorrow Outlook task from the currently selected note.

CTRL+SHIFT+2

Create a This Week Outlook task from the currently selected note.

CTRL+SHIFT+3

Create a Next Week Outlook task from the currently selected note.

CTRL+SHIFT+4

Create a No Date Outlook task from the currently selected note.

CTRL+SHIFT+5

Open the Outlook Tasks menu.

ALT+K

Open the selected Outlook task.

CTRL+SHIFT+K

Mark the selected Outlook task as complete.

CTRL+SHIFT+9

Delete the selected Outlook task.

CTRL+SHIFT+0

Sync changes in the current shared notebook.

SHIFT+F9

Sync changes in all shared notebooks.

F9

Protecting notes

Password-protecting sections

To do this

Press

Specify password protection options.

ALT+F, S

Lock all password-protected sections.

CTRL+ALT+L

Select the Enter Password box in the Password Protection dialog box.

ALT+P

Select the Confirm Password box in the Password Protection dialog box.

ALT+C

Applies To: OneNote 2007



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