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Keyboard shortcuts for Microsoft Office InfoPath

This Help topic describes keyboard shortcuts for common tasks in Microsoft Office InfoPath 2007, such as tasks when designing form templates. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).

To print this topic, press the TAB key to select Show All, press ENTER, and then press CTRL+P.

In this article

Designing form templates

Getting Help

In the Help window

Using menus, toolbars, and task panes

Using dialog boxes

Microsoft Office basics

Designing form templates

Developing form templates

To do this

Press

Design a new form template.

CTRL+SHIFT+D

Note: If the Getting Started dialog box is open, press the TAB key until Design a Form Template is selected, and then press ENTER.

Open the Open in design mode dialog box.

CTRL+O or CTRL+F12

Display the Design Tasks task pane.

ALT+N

Preview the current form template.

CTRL+SHIFT+B

Find a word or phrase.

CTRL+F

Replace a word or phrase.

CTRL+H

Cut the selected text or item.

CTRL+X

Copy the selected text or item.

CTRL+C

Paste text or an item.

CTRL+V

Print the current form template.

CTRL+P

Display the properties of the selected control.

ALT+ENTER

Insert a control.

ALT+I, C

Select the previous control.

CTRL+< (less than sign) or SHIFT+TAB

Select the next control.

CTRL+> (greater than sign) or TAB

Open Microsoft Script Editor (MSE).

ALT+SHIFT+F11

Open the Microsoft Office Developer Center Web site in a Web browser.

ALT+H, I

Insert a hyperlink.

CTRL+K

Select to the beginning of the paragraph.

CTRL+SHIFT+UP ARROW

Select to the end of the paragraph.

CTRL+SHIFT+DOWN ARROW

Select the text, graphic, or field to one line up or one line down.

SHIFT+UP ARROW or SHIFT+DOWN ARROW

Insert a line break.

SHIFT+ENTER

Insert the euro symbol.

CTRL+ALT+E

Formatting text

To do this

Press

Remove all formatting.

CTRL+SPACEBAR

Apply or remove bold formatting from the selected text.

CTRL+B

Apply or remove italic formatting from the selected text.

CTRL+I

Apply or remove the underline from the selected text.

CTRL+U

Apply or remove strikethrough from the selected text.

ALT+SHIFT+K

Apply or remove superscript formatting from the selected text.

CTRL+SHIFT+EQUAL SIGN

Apply or remove subscript formatting from the selected text.

CTRL+EQUAL SIGN

Apply or remove the Normal style from the selected text.

CTRL+SHIFT+N

Apply or remove the Heading 1 style from the selected text.

ALT+CTRL+1

Apply or remove the Heading 2 style from the selected text

ALT+CTRL+2

Apply or remove the Heading 3 style from the selected text.

ALT+CTRL+3

Apply or remove bulleted list formatting from the selected paragraph.

CTRL+SHIFT+L

Indent a paragraph from the left.

CTRL+M

Remove a paragraph indent from the left.

CTRL+SHIFT+M

Justify the selected paragraph.

CTRL+J

Right align the selected paragraph.

CTRL+R

Center the selected paragraph.

CTRL+E

Left align the selected paragraph.

CTRL+L

Increase the font size for the selected text.

CTRL+SHIFT+COMMA

Decrease the font size for the selected text.

CTRL+SHIFT+PERIOD

Open the Font task pane.

CTRL+D

Working with tables

To do this

Press

Insert a repeating table.

ALT+I, G

Change the width of the column to the left of the border without changing the width of the other columns.

Hold down SHIFT while dragging the border of the column.

Change the height of the row above or below the border without changing the height of the other rows.

Note: For rows that are sized at their minimum height, this shortcut changes the height of the row above the border. A row's minimum height is determined by several factors, including whether it contains text or controls.

Hold down SHIFT while dragging the border of the row.

Resize all of the selected rows or columns to the same height or width.

Hold down ALT while dragging the border of the row or column.

Move between the next or previous cell in a table.

TAB or SHIFT+TAB
TAB adds a new row to a table if you press it while the cursor is in the last cell of the last row.

Select or cancel the selection of a table cell.

F2

Making corrections and saving changes

To do this

Press

Find the next misspelling or grammatical error.

Note: The Check spelling as you type check box must be selected (Press ALT+T, and then press O).

ALT+F7

Save or publish the current form template.

Note: This shortcut opens a dialog box that offers a choice between saving and publishing your form template. If you choose to hide this dialog box in the future, pressing ALT+SHIFT+F2 displays the Save As dialog box.

ALT+SHIFT+F2

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Save the current form template.

SHIFT+F12

Previewing a form template before printing

To do this

Press

Display the Print Preview dialog box.

ALT+F, V

Move to the next page.

ALT+RIGHT ARROW

Move to the previous page.

ALT+LEFT ARROW

Zoom in to get a close-up view of the form template.

ALT+EQUAL SIGN

Zoom out to see more of the form template at a reduced size.

ALT+HYPHEN

Top of Page

Getting Help

Using the Help window

The Help window provides access to all Microsoft Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window.

ALT+F4

Switch between the Help window and the active program.

ALT+TAB

Go back to InfoPath 2007 Help and How-to home.

ALT+HOME

Select the next item.

TAB

Select the previous item.

SHIFT+TAB

Perform the default action for the selected item.

ENTER

In the Browse Program Name Help section, select the next or previous item, respectively.

TAB or SHIFT+TAB

In the Browse Program Name Help section, expand or collapse the selected item, respectively.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW or BACKSPACE

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW, DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP, PAGE DOWN

Display a menu of commands for the Help window. This requires that the Help window have the active focus (press F1).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Print the current Help topic.

Note: If the current Help topic is not the active window, press F6 and then press CTRL+P.

CTRL+P

Change the connection state.

F6, DOWN ARROW

Type text in the Type words to search for box.

F6, DOWN ARROW (press repeatedly)

Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and the Search list.

F6

In the table of contents in tree view, select the next or previous item, respectively.

UP ARROW or DOWN ARROW

In the table of contents in tree view, expand or collapse the selected item, respectively.

LEFT ARROW or RIGHT ARROW

Select the next hyperlink, or select Show All or Hide All at the top of a topic.

TAB

Select the previous hyperlink.

SHIFT+TAB

Perform the action for the selected hyperlink, Show All, or Hide All.

ENTER

Print the current Help topic.

CTRL+P

Typing a search question

Before you can type a search question, you must select the Type a question for help box.

how

  1. Press ALT to select the menu bar.

  2. Press the TAB key repeatedly until the cursor appears in the Type a question for help box.

  3. Type your question.

  • To submit a search term that you have typed in the Type a question for help box, press ENTER.

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Using menus, toolbars, and task panes

Accessing and using menu bars and toolbars

Before you can move or resize a toolbar, you must first select it.

how

  1. Press ALT to select the menu bar.

  2. Press CTRL+TAB repeatedly to select a toolbar.

  3. Press CTRL+SPACEBAR to display the Toolbar Options menu.

  4. Press S or M to select the Move or Size command.

To do this

Press

Move a toolbar.

CTRL+arrow keys

Undock a toolbar.

DOWN ARROW (press repeatedly)

Dock a toolbar vertically on the left or right side of the screen.

LEFT ARROW or RIGHT ARROW (press repeatedly)

Select the menu bar, or close an open menu and submenu at the same time.

ALT or F10

Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Press the keys repeatedly to move the focus among the open toolbars, menu bars, and task panes.

CTRL+TAB or CTRL+SHIFT+TAB

When a toolbar or menu bar is selected, select the next button or menu on the toolbar.

TAB or RIGHT ARROW

When a toolbar or menu bar is selected, select the previous button or menu on the toolbar.

SHIFT+TAB or LEFT ARROW

Open the selected menu, or perform the action for the selected button or command.

ENTER

Display the shortcut menu for the selected item.

SHIFT+F10

Display the title bar shortcut menu.

ALT+SPACEBAR

When a menu or submenu is open, select the next command.

DOWN ARROW

When a menu or submenu is open, select the previous command.

UP ARROW

Select the menu to the left. When a submenu is open, switch between the main menu and the submenu.

LEFT ARROW

Select the menu to the right. When a submenu is open, switch between the main menu and the submenu.

RIGHT ARROW

Select the first command on the menu or submenu.

HOME

Select the last command on the menu or submenu.

END

Close an open menu. When a submenu is open, close only the submenu.

ESC

Open the selected menu.

SHIFT+DOWN ARROW

When a shortened menu is open, display the full set of commands.

CTRL+DOWN ARROW

Switch between the task pane and the active form template.

F6

Select the next item in the task pane.

TAB

Select the previous item in the task pane.

SHIFT+TAB

Note: You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the underlined letter in the menu item name that contains the command that you want.

Accessing and using task panes

Before you can work with a task pane, you must first open it, and then select it.

how

  1. Press CTRL+F1 to open a task pane.

  2. Press F6 to select the menu bar.

  3. Press CTRL+SPACEBAR to display the menu of task pane options.

  4. Press M or S to select the Move or Size command.

To do this

Press

Display the Design Tasks task pane.

ALT+N

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note: If pressing F6 doesn't display the task pane that you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

F6

Move to a task pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

Resize a task pane (after selecting the Size command).

Arrow keys

Move a task pane (after selecting the Move command).

Arrow keys

Open the task pane or hide the current task pane.

CTRL+F1

Move to a task pane from the active program window. (You may need to press F6 more than once.)

F6

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

Open the menu of task pane options.

CTRL+SPACEBAR

Close a menu if one is currently open, or go back to the form template.

ESC

When a task pane is active, select the next option in the task pane.

TAB

When a task pane is active, select the previous option in the task pane.

SHIFT+TAB

Move up between choices in a selected submenu, or move between options in a group of options.

UP ARROW

Move down between choices in a selected submenu, or move between options in a group of options.

DOWN ARROW

Open the selected menu, or perform the action assigned to the selected button.

ENTER

Open a shortcut menu in a form template, or open a drop-down menu for the selected task pane item.

SHIFT+F10

When a menu or submenu is visible, select the first command on the menu or submenu.

HOME

When a menu or submenu is visible, select the last command on the menu or submenu.

END

Move to the top of the selected task pane list.

CTRL+HOME

Move to the bottom of the selected task pane list.

CTRL+END

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Using dialog boxes

Accessing and selecting options in dialog boxes

To do this

Press

Open the Open in design mode dialog box.

CTRL+O or CTRL+F12

Move from an open dialog box back to the form template, for dialog boxes that support this behavior.

ALT+F6

Move to the next option.

TAB

Move to the previous option.

SHIFT+TAB

Switch to the next tab.

CTRL+TAB

Switch to the previous tab.

CTRL+SHIFT+TAB

Switch to the next category.

TAB

Note: After the category is selected, use the arrow keys to move to the category name that you want.

Switch to the previous category.

SHIFT+TAB

Note: After the category is selected, use the arrow keys to move to the category name that you want.

Move between options in a list or group of options.

Arrow keys

Perform the action assigned to the selected button, or select or clear the selected check box.

SPACEBAR

Open the list if it is closed and move to a specific option in the list.

First letter of an option in a drop-down list

Select an option, or select or clear a check box.

ALT+ the letter underlined in an option

Open the selected drop-down list.

DOWN ARROW

Close the selected drop-down list, or cancel a command and then close the dialog box.

ESC

Run the selected command.

ENTER

Go to the previous folder.

ALT+1

Open the folder one level up from the selected folder.

ALT+2

Delete the selected folder or file.

ALT+3

Create a new subfolder in the open folder.

ALT+4

Switch between the Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views.

ALT+5

Display a shortcut menu for the selected folder or file.

SHIFT+F10

Open the Look in or Save in list (called the Address bar in Windows Vista).

F4

Update the folder and file list in the Open, Open in Design Mode, or Save As dialog box.

F5

Using edit boxes within dialog boxes

An edit box is a field into which you can type or paste an entry, such as your user name or the path to a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel the selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel the selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel the selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel the selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

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Microsoft Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Restore the size of the active window after you minimize or maximize it.

CTRL+F5

When more than one window is open, switch to the next window.

CTRL+F6

When more than one window is open, switch to the previous window.

CTRL+SHIFT+F6

When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window, and then press ESC when finished.

CTRL+F7

When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and then press ESC when finished.

CTRL+F8

Minimize a window to an icon (works for only some Microsoft Office programs).

CTRL+F9

Maximize or restore a selected window that has been resized.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Move around in text

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of the line.

END

Move to the beginning of the line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

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