Keyboard shortcuts for InfoPath

This Help topic describes keyboard shortcuts for filling out Microsoft Office InfoPath forms.

If you use a keyboard layout that differs from the language version of the program — for example, a German keyboard layout with an English (U.S.) version of the program — some of the keyboard shortcuts listed below may work differently.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).

Tip: To search for a specific keyboard shortcut in this topic, press TAB to select Show All, press ENTER, and then press CTRL+F. To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Filling out forms

Moving between fields

To do this

Press

Move forward between fields in the tab order of the form.

TAB

Move backward between fields in the tab order of the form.

SHIFT+TAB

Insert a new repeating table row or section.

CTRL+ENTER

Entering text in fields

To do this

Press

Find a word or phrase in a field.

CTRL+F

Replace a word or phrase in a field.

CTRL+H

Cut the selected text or item.

CTRL+X

Copy the selected text.

CTRL+C

Paste text or an item.

CTRL+V

Display the selected date picker.

ALT+DOWN ARROW

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Delete one character to the left.

BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the left.

CTRL+BACKSPACE

Delete one word to the right.

CTRL+DELETE

Insert the euro symbol.

CTRL+ALT+E

Insert a line break.

SHIFT+ENTER

Selecting text in fields

To do this

Press

Select or cancel the selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel the selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel the selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel the selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the line.

SHIFT+HOME

Select from the insertion point to the end of the line.

SHIFT+END

In multiline fields, select from the insertion point to the beginning of the entry.

CTRL+SHIFT+HOME

In multiline fields, select from the insertion point to the end of the entry.

CTRL+SHIFT+END

Formatting text in fields

You can format text only in rich text fields that support formatting and graphics in addition to text.

Tip: To quickly determine whether a field is a rich text field, place the insertion point in the field. If the buttons on the Formatting toolbar appear active instead of dimmed, then the field is a rich text field.

To do this

Press

Remove all formatting from the selected text.

CTRL+SPACEBAR

Insert a hyperlink.

CTRL+K

Apply or remove bold formatting from the selected text.

CTRL+B

Apply or remove italic formatting from the selected text.

CTRL+I

Apply or remove an underline from the selected text.

CTRL+U

Apply or remove strikethrough formatting from the selected text.

ALT+SHIFT+K

Apply or remove superscript formatting from the selected text.

CTRL+SHIFT+=

Apply or remove subscript formatting from the selected text.

CTRL+=

Copy formatting from the selected text.

CTRL+SHIFT+C

Apply copied formatting to the selected text.

CTRL+SHIFT+V

Apply or remove the Normal style from the selected text.

CTRL+SHIFT+N

Apply or remove the Heading 1 style from the selected text.

ALT+CTRL+1

Apply or remove the Heading 2 style from the selected text.

ALT+CTRL+2

Apply or remove the Heading 3 style from the selected text.

ALT+CTRL+3

Apply or remove bulleted list formatting from the selected paragraph.

CTRL+SHIFT+L

Indent a paragraph from the left.

CTRL+M

Remove a paragraph indent from the left.

CTRL+SHIFT+M

Justify the selected paragraph.

CTRL+J

Right align the selected paragraph.

CTRL+R

Center the selected paragraph.

CTRL+E

Left align the selected paragraph.

CTRL+L

Apply a font to the selected text.

CTRL+SHIFT+F

Apply a font size to the selected text.

CTRL+SHIFT+P

Increase the font size by 2 points for the selected text.

CTRL+SHIFT+,

Decrease the font size by 2 points for the selected text.

CTRL+SHIFT+.

Increase the font size by 1 point for the selected text.

CTRL+]

Decrease the font size by 1 point for the selected text.

CTRL+[

Open the Font task pane.

CTRL+D

Working with right-to-left text

The following shortcut keys are enabled only if you have installed languages that flow from right to left.

To do this

Press

Change the paragraph direction to right-to-left.

CTRL+RIGHT SHIFT

Change the paragraph direction to left-to-right.

CTRL+LEFT SHIFT

Working with tables

The following shortcut keys are enabled only in rich text fields.

Tip: To quickly determine whether a field is a rich text field, place the insertion point in the field. If the buttons on the Formatting toolbar appear active instead of dimmed, then the field is a rich text field.

To do this

Press

Change the width of the column to the left without changing the width of the other columns.

Hold down SHIFT while dragging the pointer

Move between adjacent cells.

Arrow keys (press repeatedly if the cells contain text)

Resize all of the selected rows or columns to the same height or width.

Hold down ALT while dragging the pointer

Select the contents of a table cell.

F2

Making corrections and saving changes

To do this

Press

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Display the next data validation error.

CTRL+SHIFT+E

Display details about the selected data validation error.

CTRL+SHIFT+S

Check spelling.

F7

Display the Save as dialog box.

SHIFT+F12

Save the form.

CTRL+S

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