Inserting Hyperlinks

A hyperlink is a link to a publication. When the link is clicked, the linked destination opens. The destination is frequently another Web page, but it can also be a picture, an e-mail address, or a program. The hyperlink itself can be text, a picture, or a shape.

In this article

About hyperlinks

How hyperlinks are used

Create a hyperlink

Create a hyperlink to an existing file

Create a hyperlink to a new file

Create a hyperlink to a Web page

Create a hyperlink to an e-mail address

Create a hyperlink to another page in your publication

About hyperlinks

When you click a hyperlink, the destination is opened or run, depending on the type of destination. For example, a hyperlink to a page opens that page in a Web browser, and a hyperlink to an AVI file opens the file in a media player.

How hyperlinks are used

You can use hyperlinks to do the following:

  • Navigate to an existing file or Web page on a network, intranet, or the Internet.

  • Navigate to a file or Web page that you plan to create in the future.

  • Send an e-mail message.

  • Start a file transfer, such as downloading a file from, or uploading a file to, an FTP server.

When you point to text or a picture that contains a hyperlink, the pointer becomes a hand Pointer in the shape of a hand, which indicates that it is a link and you can click it.

Create a hyperlink

In Publisher 2010, you can create hyperlinks to files, Web pages, e-mail addresses, other pages in a Web publication, and specific locations on Web pages (sometimes called bookmarks) all by using the Hyperlink button on the Insert tab.

Create a hyperlink to an existing file

  1. Select the text, picture, or shape.

  2. On the Insert tab, click Hyperlink Button image.

  3. Under Link to, click Existing File or Web Page.

  4. Do one of the following:

    • To link to a file from your My Documents folder, click Current Folder, and then select the file that you want.

    • To link to a file from a different folder, click the Look in pull-down and navigate to the folder that contains the file.

    • To link to a file that you were recently working in, click Recent Files, and then select the file that you want.

      Note   The hyperlink works only on the computer that contains the file that you link to.

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Create a hyperlink to a new file

  1. Select the text, picture, or shape.

  2. On the Insert tab, click Hyperlink Button image.

  3. Under Link to, click Create New Document.

  4. Type the name of the new file, including the three-letter extension (such as .pub, .doc, or .xls).

  5. Do one of the following:

    • If you know the full path to the location where you want to create the new file, you can include the full path with the name.

    • If you don't know the full path, click Change, browse to the location that you want, and then click OK.

  6. Click either Edit the new document later or Edit the new document now.

    Note   The hyperlink works only on the computer that contains the file that you created.

Create a hyperlink to a Web page

Note   If you recently visited the Web page that you want to link to, you can start with step 3. In the Insert Hyperlink dialog box, click Browsed Pages. In the list of Web pages, click the URL that you want.

  1. In your Web browser, browse to the Web page that you want to link to.

  2. Select the URL of the Web page, and then press CTRL+C to copy it.

  3. In Publisher, select the text, the picture, or the shape that will be the hyperlink.

  4. On the Insert tab, click Hyperlink Button image.

  5. Under Link to, click Existing File or Web Page.

  6. Click in the Address box, and then press CTRL+V to paste the URL.

Create a hyperlink to an e-mail address

  1. Select the text or picture.

  2. On the Insert tab, click Hyperlink Button image.

  3. Under Link to, click E-mail Address.

  4. Do one of the following:

    • Type the e-mail address that you want in the E-mail address box.

    • Select an e-mail address from the Recently used e-mail addresses list.

  5. In the Subject box, type the subject of the e-mail message.

Note   Some Web browsers and e-mail programs may not recognize the subject line.

Create a hyperlink to another page in your publication

  1. Select the text or picture.

  2. On the Insert tab, click Hyperlink Button image.

  3. Under Link to, click Place in This Document.

  4. Select the page that you want.

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Applies To: Publisher 2010



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