Insert pictures

Pictures can be inserted (or copied) into Office documents from your computer. Depending on the version of Office you're using, you may also be able to insert pictures from online sources such as Bing.com, Facebook, Flickr, and OneDrive.

Tip: Inserting pictures from a scanner is no longer available in Office 2013 and Office 2016. However, in Office 2013, you can scan images into OneNote and then copy and paste them into other Office programs. For scanning help in Office 2016, see How can I Insert scanned images into OneNote 2016 for Windows?

Note: The following steps apply to Word, Outlook, Excel, PowerPoint, Publisher, and OneNote.

  1. Click the location in your document or email message where you want to insert a picture.

  2. On the Insert tab, click Pictures.

    The Pictures icon is highlighted on the Insert tab.

    Note: In Outlook, you will not see the Insert tab and Pictures icon until you've opened and clicked in the body of a new email message.

  3. Browse to the picture you want to insert, select it, and then click Insert.

    To add multiple pictures, press and hold CTRL while you select pictures, and then click Insert.

    Notes: 

    • The picture is embedded in your document. If your picture has a large file size and makes your document too large, you can reduce the size of your document by linking to the picture instead of embedding it. In the Insert Picture dialog box, click the arrow next to Insert, and then click Link to File.

    • In Outlook, you can also choose to attach a picture by clicking Insert > Attach File. With this option, the picture will not appear in the body of your email message.

Note: The following steps apply to Word, Outlook, Excel, PowerPoint, Publisher, and OneNote.

If you don't have the perfect picture on your computer, try inserting one from an online source, such as Bing, or sign in to insert a picture from your personal online files in locations such as Flickr, OneDrive, or Facebook.

Note that Office.com Clip Art, available in earlier versions of Office, has been replaced by Bing images. Follow the steps below to find clip art on the Internet from a variety of sources, including Bing.com.

  1. Click the location in your document or email message where you want to insert a picture.

  2. On the Insert tab, click Online Pictures.

    The Online Pictures icon is highlighted on the Insert tab

    Note: In Outlook, you will not see the Insert tab and Online Pictures icon until you've opened and clicked in the body of a new email message.

  3. In the search box, type a word or phrase that describes the image you want, and then press Enter.

    Bing Image Search Box

    Note: When you search for clip art and pictures with Bing, you're responsible for respecting copyright, and the license filter in Bing can help you choose which images to use.

    Or, at the bottom of the Insert Pictures box, you can sign in to browse your personal online image sources, such as OneDrive, Flickr, and Facebook.

  4. In the list of results, select the picture you want, and then click Insert.

  1. Open your document.

  2. From a web page, right-click the picture you want, and then choose Copy or Copy image.

  3. In your document, right-click where you want to insert the picture, and then select an option under Paste Options.

  1. Right-click the picture, and then click Change Picture.

  2. Locate a new picture, and then click Insert.

    Note: This option is not available for older Word files saved in the .doc file format. For this option to be active, your file must have the .docx extension.

Note: The following steps apply to Word, Outlook, Excel, PowerPoint, Publisher, and OneNote.

  1. Click the location in your document or email message where you want to insert a picture.

  2. On the Insert tab, click Picture.

    Office 2010 Insert Picture

    Note: In Outlook, you will not see the Insert tab and Picture icon until you've opened and clicked in the body of a new email message.

  3. Browse to the picture you want to insert, select it, and then click Insert.

    To add multiple pictures, press and hold CTRL while you select pictures, and then click Insert.

    Notes: 

    • The picture is embedded in your document. If your picture has a large file size and makes your document too large, you can reduce the size of your document by linking to the picture instead of embedding it. In the Insert Picture dialog box, click the arrow next to Insert, and then click Link to File.

    • In Outlook, you can also choose to attach a picture by clicking Insert > Attach File. With this option, the picture will not appear in the body of your email message.

Note: The following steps apply to Word, Outlook, Excel, PowerPoint, and Publisher.

  1. Click the location in your document or email message where you want to insert a picture.

  2. On the Insert tab, click Clip Art.

    Office 2010 Insert Clip Art

    Note: In Outlook, you will not see the Insert tab and Clip Art icon until you've opened and clicked in the body of a new email message.

  3. In the Clip Art pane, in the Search for box, type a word or phrase that describes the picture you're looking for, and then click Go.

  4. When you search for clip art and pictures online, you'll be directed to Bing. You're responsible for respecting copyright, and the license filter in Bing can help you choose which images to use.

  5. In the list of results, double-click an item to insert it.

  1. Open your document.

  2. From a web page, right-click the picture you want, and then choose Copy or Copy image.

  3. In your document, right-click where you want to insert the picture, and then select an option under Paste Options.

  1. Right-click the picture, and then click Change Picture.

  2. Locate a new picture, and then click Insert.

    Note: This option is not available for older Word files saved in the .doc file format. For this option to be active, your file must have the .docx extension.

  1. Click the location in your document where you want to insert a picture.

  2. On the Insert tab, click Pictures.

    On the Insert tab, Picture from File is highlighted.
  3. Select the option you want to use for inserting pictures.

    The Photo Browser option helps you browse through existing photo sets on your computer, such as photos in iPhoto or Photo Booth. Picture from File lets you browse through your computer's file structure to look for photos.

  4. When you find the picture you want, drag it from the Photo Browser into your document, or click Insert in the file browser.

    Tip: The picture is embedded in your document. If your picture has a large file size and makes your document too large, you can reduce the size of your document by linking to the picture instead of embedding it. In the Choose a Picture dialog box, select the Link to File box.

You can insert a picture or photo into the body of an email message, instead of attaching the file. Inserting a picture requires that your message uses HTML formatting. To set HTML formatting, select Options > HTML.

  1. In the body of your message, click where you want to add a picture.

  2. On the Message tab, click Pictures.

    The Pictures option is highlighted on the Message tab.

  3. Select the option you want to use for inserting pictures.

    The Photo Browser option helps you browse through existing photo sets on your computer, such as photos in iPhoto or Photo Booth. Picture from File lets you browse through your computer's file structure to look for photos.

  4. When you find the picture you want, drag it from the Photo Browser into your document, or click Open in the file browser.

    Resize the picture if necessary by clicking one of the handles that surround the picture and dragging it. Click the handle at the top of the picture to rotate it.

    Image with resize handles highlighted

  1. Hold down CONTROL and click the picture, and then click Change Picture.

  2. Locate a new picture on your computer, and then click Insert.

  1. Click the location in your document where you want to insert a picture.

  2. On the Home tab, under Insert, click Picture, and then click Photo Browser or Picture from File.

    Word Home tab, Insert group

    The Photo Browser option helps you browse through existing photo sets on your computer, such as photos in iPhoto or Photo Booth. Picture from File lets you browse through your computer's file structure to look for photos.

  3. When you find the picture you want, drag it from the Photo Browser into your document or click Insert in the file browser.

From the photo browser:

The Photo Browser helps you browse through existing photo sets on your computer, such as photos that you have in iPhoto or Photo Booth.

  1. On the Standard toolbar, click Show or hide the Media Browser  Media Browser button .

  2. Click the Photos tab  Photos tab , and then drag the picture that you want into your document.

From other locations:

  1. On the Insert menu, point to Photo, and then click Picture from File.

  2. Locate the picture that you want, and then click Insert.

You can insert a picture into a message so that the picture is part of the message, not an attachment.

  1. In the body of your message, click where you want to add a picture.

  2. On the Message tab, click Picture.

    Message tab, group 4

  3. Select the option you want to use for inserting pictures.

    The Photo Browser option helps you browse through existing photo sets on your computer, such as photos in iPhoto or Photo Booth. Picture from File lets you browse through your computer's file structure to look for photos.

  4. When you find the picture you want, drag it from the Photo Browser into your document, or click Open in the file browser.

Note: When you search for clip art and pictures online, you'll be directed to Bing, where you can save the image on your computer, and then insert it in your document. When using pictures or clip art from Bing, you're responsible for respecting copyright, and the license filter in Bing can help you choose which images to use.

In Word and Excel:

  1. On the Standard toolbar, click Show or hide the Media Browser  Media Browser button .

  2. Click the Clip Art  tab Clip Art tab , and then drag the picture that you want into your document.

In PowerPoint:

  1. On the Home tab, under Insert, click Picture, and then click Clip Art Browser.

    Home tab, Insert group

  2. Drag the picture that you want into your document.

  1. Hold down CONTROL and click the picture, and then click Change Picture.

  2. Locate a new picture, and then click Insert.

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See also

Insert pictures in Office 2007

Rotate a text box, shape, WordArt, or picture

Crop a picture

Wrap text around pictures in Word

Move pictures

Add a colored border around a picture

Add a picture as a background watermark

Insert scanned images into OneNote 2013

How can I Insert scanned images into OneNote 2016?

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