Insert, delete, or change a comment

Use comment in your document to make suggestions to other people or to track issues for follow-up. To preserve the layout of your document, comments are displayed in balloons that appear in the margin.

Comment balloon

Comment balloon

Do any of the following:

Insert a comment

  1. Select the text or item that you want to comment on, or click to insert the cursor near the text that you want to comment on.

  2. On the Review tab, under Comments, click New.

    Word Review tab, Comments group

  3. Type the comment text in the comment balloon.

    Tip   You can also turn on Track Changes, which uses revision mark to show additions, deletions, and formatting changes.

Delete a comment

  1. Select the comment that you want to delete.

  2. On the Review tab, under Comments, click Delete.

    Word Review tab, Comments group

    Tip   You can also delete a comment by clicking the close button in the upper-right corner of the comment balloon.

Change the name or initials used in a comment

If you collaborate with multiple reviewers and want to avoid anonymous comments, ask your reviewers to add their names or initials by using this procedure.

  1. On the Word menu, click Preferences.

  2. Under Personal Settings, click User Information  Under Personal Settings, click User Information.

  3. In the First, Last, and Initials boxes, type the first name, last name, and initials that you want to use in your comments.

See also

Use tracked changes

Applies To: Word for Mac 2011



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