Use the Insert Merge Field dialog box to do the following:
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Select the source for the fields you want to add:
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Use Address Fields to select address fields that automatically correspond to fields in your data source, even if the data source's fields don't have the same name as your fields, .
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Use Database Fields to select fields that always take data directly from a column in your data file.
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To add merge fields to your document, choose the field you want from the Fields box, and then select Insert. Repeat for each field you want to add, and then select Close.
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If the Match Fields dialog box appears, Word may not have been able to find some of the information it needs to insert the field. Select the arrow next to (not matched), and then choose the field from your data source that corresponds to the field that is required for the mail merge.
Note: If you insert a field from the Database Fields list and then switch to a data source that doesn't have a column with the same name, Word can't insert that field information into the merged document.
