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Import Gmail into Outlook

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Add a Gmail account and manage it in Outlook to have all your current and previous email messages in one place.

Prepare Gmail to connect to Outlook
  1. Sign in to Gmail, and select My Account.

  2. Select Connected apps & sites in the Sign-in & security section.

  3. Turn on Allow less secure apps.

Add Gmail account to Outlook
  1. Select File, and then select Add Account.

  2. Enter Your Name, E-mail Address, and Password for your Gmail account.

  3. Select Next and then Finish.

Export Gmail messages to your desktop
  1. Select File, select Open & Export, and then select Import/Export.

  2. In the Import and Export Wizard box, select Export to a file.

  3. Select Next.

  4. Select Outlook Data File (.pst) and select Next.

  5. Select the Gmail account and then select Next.

  6. Name the .pst file and select Finish.

  7. Leave the Password field blank, and then select OK.

Import Gmail in to another mailbox
  1. Select File, select Open & Export, and then select Import/Export.

  2. In the Import and Export Wizard box, select Import from another program or file.

  3. Select Next.

  4. Select Outlook Data File (.pst), and then select Next.

  5. Choose the name of the file where you saved the Gmail messages.

  6. In Options, select Replace duplicates with items imported, and then select Next.

  7. If a password is assigned to the Outloook Data File (.pst), enter the Password, and then select OK.

  8. Select Outlook Data File.

  9. Select Include subfolders.

  10. Select Import items into the same folder in.

  11. Select an email account, and then select Finish.

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Import Gmail to Outlook

Import Google Calendar to Outlook

Import contacts to Outlook for Windows

To begin, first sign in to your Gmail account to access My Account. Select Connected apps & sites, and scroll down to turn the less secure apps option ON. This allows Outlook access to your Gmail.

In Outlook, you’ll add your Gmail account by going to File > Add Account option. You’ll be asked to enter your Gmail address and password.

Once you’re done, your Gmail account will appear in Outlook, below your O365 mailbox. Don’t worry, your Gmail messages are still available in your gmail account.

Next go to File > Open & Export > Import/Export.

In the wizard select Export to a file.

Then, click Next.

Select Outlook Data File (.pst) and click Next.

Choose your gmail account and be sure to include any subfolders. Click Next.

Save the .pst file with a name that’s easy for you to remember, such as “gmail”.

When you’re done, click Finish.

At the dialogue box to enter a password, you can leave it blank and just click OK.

Now a copy of your gmail messages is saved on your computer.

Next, you’ll copy your Gmail messages from the .pst file into your Office 365 mailbox.

Go to File > Open & Export > Import/Export.

In the wizard select Import from another program or file.

Next, choose Outlook Data File (.pst).

Select the name of the file where you saved the messages.

Import the items into the same folder.

Under Options, select Replace duplicates with items imported.

Select Outlook Data File, check to Include subfolders, and choose Import items into the same folder.

Click Finish.

Once you see your Gmail messages stored in your O365 mailbox, you no longer need your Gmail account to appear in Outlook. You can right click to remove it.

Remember, this will not delete your Gmail account. You can still access it any time by signing in through Google.

When importing your Google Gmail contacts to Office 365, you’ll need to export your contacts to a .csv file.

In your Gmail account, open the dropdown menu to access your Contacts.

On your Contacts page, choose More and select Export....

In the Export contacts window, after you choose your contacts and select Outlook CSV format, click Export.

Save your .csv file to your computer. The file name will default to contacts.csv.

Back in Outlook go to File > Open & Export > Import/Export.

Click Import from another program or file.

Then select Comma Separated Values.

In the Import a File box, browse to find the contacts.csv file you saved earlier.

When choosing options for how to deal with duplicate contacts, select Do not import duplicate items.

If an Outlook contact also exists in Gmail, this keeps the information without creating duplicates.

In the folder list, under your Office 365 mailbox, select the Contacts folder and click Next.

A box appears for you to confirm what's going to be imported. If correct, choose Finish.

To view your newly imported contacts in your Office 365 mailbox in Outlook, select Address Book, choose the name of your Office 365 mailbox, and select Contacts.

You'll see your list of contacts in the address book.

To import a Google calendar into Outlook, log into your Google Calendar account.

In the left column, click the arrow next to My calendars, and choose Settings.

Under Tasks, choose Export calendars.

Select a location to save the extracted file.

Go to that location and unzip the file by right-clicking and choosing Extract All.

The extracted file will look like this and if you have multiple Google calendars, you'll see an .ics file for each one. Now you're ready to import your Google Calendar into Outlook.

For each Google Calendar you want to import, perform the following step in Outlook.

Choose File > Open & Export > Import/Export.

In the Import and Export Wizard, choose Import an iCalendar (.ics) or vCalendar file(.vcs), and then choose Next.

Browse to where you stored the extracted file, choose the file that ends with gmail.com, and choose OK.

At the window prompt, choose Import.

Back in your Outlook calendar, you should now see your Google Calendar events.

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