How flags from earlier versions are updated for Outlook 2007

In Microsoft Office Outlook 2007, a new Follow Up menu offers several default dates to choose from when you assign flags. For better tracking, your flagged items appear in new locations, such as the To-Do Bar and a Daily Task List in your calendar. In earlier versions of Outlook, you had to set reminders for flags manually, and they appeared only in your Inbox or other table views. In Microsoft Office Outlook 2003, you could choose different colors for flags, but in Office Outlook 2007, you can assign color categories to flagged items and associate the items with other related items across Office Outlook 2007. In addition to messages and contacts, flags can also be associated with tasks. For even more convenience, you can set a Quick Click flag to assign your most frequently used flag with a single click.

In this article

What will happen to my old flags in Office Outlook 2007?

How do the flag dates on the Follow Up menu work?

Can I still add color to my flags?

What will happen to my old flags in Office Outlook 2007?

Office Outlook 2007 migrates all of your Outlook 2003 flagged messages and contacts the first time it starts after you upgrade from an earlier version. The flagged items are assigned color categories that are the closest match to the colors that were assigned to the flags. For example, an item that was flagged red is assigned the Red category, and an item that was flagged blue is assigned the Blue category. Find out more about how categories from earlier versions are updated for Outlook 2007.

The following applies to flags from earlier versions of Outlook:

  • When you upgrade to Office Outlook 2007, your flagged messages remain in the same folders in the Navigation Pane. The flagged messages can also be found in the For Follow Up   Search Folder.

  • Flagged messages and flagged contacts from earlier versions also appear in the Office Outlook 2007  No Date sections of the To-Do Bar and in Tasks.

  • A reminder that was set for a previously flagged item still appears on the designated date.

  • In your Inbox, messages display flags in the Flag Status column, but the flags are not displayed in the original colors (if a colored flag was assigned). The color of the flag appears in the Categories column next to the flag, according to the new color category that is assigned.

  • In the InfoBar in the message header of an open message or near the top of open contacts, you see the follow-up information that was included with the original flag.

Switching between an earlier version of Outlook and Office Outlook 2007

You may need to work in different versions of Outlook. For example, perhaps you use one version at work and another at home. How do flags look and function in the different versions?

  • If you assign a colored flag to an item in Outlook 2003 and view the item in Office Outlook 2007, the flag no longer displays that color (except in the case of red), but the flag color appears as a flat color block in the Categories column. If a reminder was set, the reminder is preserved.

  • If you assign a flag to an item in Office Outlook 2007 and view the item in an earlier version of Outlook, you see a red flag assigned to the item.

  • Reminders work across the versions; however, in Outlook 2003, reminders appear only if the messages are located in your Inbox folder.

  • Flagged messages also continue to be displayed in the For Follow Up folder in the Navigation Pane in Outlook 2003 and Office Outlook 2007.

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How do the flag dates on the Follow Up menu work?

The following table describes how the dates work for the flags on the Follow Up menu. However, you can customize the dates for any flag, and setting reminders is optional.

Flag

Start date

Due date

Reminder

Today

Current date

Current date

One hour before the end time of today's work day

Tomorrow

Current date plus one day

Current date plus one day

Start time of current day plus one work day

This Week

Current date plus two days, but no later than the last work day of this week

Last work day of this week

Start time of current day plus two work days

Next Week

First work day of next week

Last work day of next week

Start time of the first work day of next week

No Date

No date

No date

Current date

Custom

Default is your Quick Click flag date. Choose a custom date if you want to.

Default is your Quick Click flag date. Choose a custom date if you want to.

Default is your Quick Click flag date. Choose a custom date if you want to.

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Can I still add color to my flags?

Flags in Office Outlook 2007 are now more closely associated with dates and reminders to assist you in following up on items, and color categories are enhanced to provide ways to identify and organize items. Instead of using flags to distinguish between and prioritize items, you may find that the new color categories work better.

When you flagged an item in Outlook 2003, you could choose from different flag colors. However, in Office Outlook 2007, flags are not associated with colors. To associate a color with a flagged item, you assign a color category to it. To assign a color with a specific criterion to an item that is flagged, associate the item with a color category that is created for that specific criterion. For example, create a color category called Important and associate the color red with it. You can then assign the Important color category to a flagged item that you want to identify as important.

The color of the assigned color category appears in your Inbox or other table views in the Categories column, next to the Flag Status column. This color coding enables you to quickly scan for your items that have been categorized. Find out more in the article Add a color to a flag.

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Applies To: Outlook 2007



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