Highlight cell backgrounds

In Microsoft Office Project 2007, you can highlight cells in a sheet view to display a different background color. You can choose to highlight specific cells or you can highlight cells that meet certain criteria, such as milestone or external tasks.

Highlight individual cells

  1. In a sheet view, click the cells that you want to highlight.

    • To select multiple cells that are not next to each other in the list, hold CTRL and click each cell that you want to highlight.

      Note   You can select up to 10 cells at one time.

    • To select multiple cells that appear consecutively in the list, click the first cell that you want to select, hold SHIFT, and then click the last cell in the list that you want to select.

  2. On the Format menu, click Font.

  3. Change the font options for the selected cells, including selecting a new background color from the Background Color list.

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Highlight categories of cells

  1. On the Format menu, click Text Styles.

  2. Select the category of cells that you want to highlight from the Item to Change list.

    Options that include a background color are:

    • Critical Tasks     Select this option to highlight the cells for tasks with the Critical field set to Yes.

    • External Tasks     Select this option to highlight the cells for tasks that are tracked in another project.

    • Highlighted Tasks     Select this option to highlight the cells for tasks that meet a filter's criteria when displaying all tasks in a filtered task list.

    • Marked Tasks     Select this option to highlight the cells for tasks with the Marked field set to Yes.

    • Noncritical Tasks     Select this option to highlight the cells for tasks with the Critical field set to No.

    • Milestone Tasks     Select this option to highlight the cells for tasks with the Milestone field set to Yes.

    • Summary Tasks     Select this option to highlight the cells for summary tasks.

    • Changed Cells     Select this option to highlight cells that have changed as a result of changing specific data.

  3. Change the font options for the selected category of cells, including selecting a new background color from the Background Color list.

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Applies To: Project 2007



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