Goal: Set up a project for tracking
Though Microsoft Office Project 2007 makes tracking easy, there are several steps to take before you can begin tracking project progress. First, decide which tracking method to use and which items to track, such as task start and finish dates, work, and resource costs. Then, make sure that your team is set up for the tracking method you've chosen.
Tip This article is part of a series of articles within the Project Map that describe a broad set of project management activities. We call these activities "goals" because they are organized around the project management life cycle: Build a plan, track and manage a project, and close a project.
Prepare to compare project information over time You might need to create or save original project estimates and actual project data, which you compare to determine progress.
Click all of the following that apply:
Prepare to collect data manually Although the fastest and easiest way to collect project status information is to use Project Server 2007, you might need or want to collect that information manually.
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For example, you might not have an e-mail system or access to an intranet or the Internet, or your project might be so small that it takes you little time to collect the data yourself.
When you decide to collect project status data manually, remember that you also have to enter the data into your project plan manually. Here are some points to keep in mind:
By keeping your team's status reporting method as simple as the needs of the project allow, you are more likely to get timely information.
Prepare to collect data Choose a manual or electronic system to collect the task status information you need in order to track the progress of your project.
Click in the following order:
Prepare to track procurement progress You may want to monitor how close you are to getting the goods and services that you need to complete project tasks.
As you procure products and services, you can follow their status throughout the procurement process. For example, at a minimum you may want to know whether a product or service is out for bid, under evaluation, or under contract, as well as the name of a selected supplier.
With Project 2007, you can track procurement progress by inserting the fields you need into task sheet views, and then tracking their progress.