Getting Started with the OneNote Class Notebook: A Walkthrough for Teachers

The OneNote Class Notebook is an app that helps you set up OneNote in your class. This app will create a class notebook, which includes three types of sub-notebooks:

  • Student Notebooks — private notebooks that are shared between each teacher and their individual students. Teachers can access these notebooks at any time, but students cannot see other students’ notebooks.

  • Content Library — a notebook for teachers to share course materials with students. Teachers can add and edit its materials, but for students, the notebook is read-only.

  • Collaboration Space — a notebook for all students and the teacher in the class to share, organize, and collaborate.


In addition, we have released the Class Notebook Add-in, which is a useful tool to help make Class Notebooks even more efficient for teachers. This add-in is freely available for users of OneNote 2013 and 2016 for Windows, and is also built into OneNote 2016 for Mac. To learn more, please see these Support articles:


What you’ll need

  • An Office 365 subscription for Education that includes OneDrive for Business. If you're not sure you have this, please contact your IT administrator to verify.

  • An organizational account for yourself (the teacher) with permissions to use the OneNote Class Notebook app to create the class notebooks.

  • Your students must have an Office 365 organizational account.

We recommend Internet Explorer 10 or Internet Explorer 11 to use the OneNote Class Notebook app. Other modern browsers should also work.


GETTING STARTED

Launch the OneNote Class Notebook

  1. Sign in to Office 365.

  2. Click the app launcher in the upper left.

    Screenshot of the app launcher.

  3. In the list of apps that appears, click the Class Notebook app.

Create a class notebook

  1. Click Create a class notebook from the available options.

    Screenshot of the Class Notebook app welcome page.

  2. Name your new notebook, and then click Next.

    Tip: We recommend that you create a separate notebook for each class. For example, if you teach multiple Spanish 2 classes, create a notebook for each class. Give each notebook a unique name that is easy for you and your students to identify. You might name the notebooks “Spanish 2 P1” for your 1st period class, “Spanish 2 P2” for your 2nd period class, and so on.

    Note: Each notebook you create must have a unique name, and it cannot contain these characters # / * ? " | < > : . % ' \.

    the notebook structure

(Optional) Add another teacher to your class notebook

On this screen, you have the option to add another teacher to your class notebook. Any teacher added will have the same permissions as you do. You can add as many as you'd like.

  • Enter the name(s) of the teacher and click Next.

    add another teacher

Add your students to your class notebook

You can add students to your class notebook by adding them individually, by pasting a list of students or by adding group aliases. The Class Notebook app now supports Active Directory Security groups and Modern Groups. Each student receives their own private section and gets access to the collaboration sections.

Note: Currently, we don't support distribution lists or SharePoint groups. If you aren't able to add certain student groups to your class notebook, please contact your IT admin to set them up as AD Security Groups or Modern Groups.

Note:  Your students must have an Office 365 organization account to continue with this step. If you aren't sure whether or not they do, ask your IT Administrator.

  1. To add students individually, simply type their names in the text box and then press Enter. As you type, the app will look up possible matches. For example, you can type “Jacob” and it will find any students matching that name.

    Screenshot of how to add students' names individually using the Class Notebook Creator.

    Tip:  As you type, the app will look up possible matches. For example, you can type “Jacob” and it will find any students matching that name.

  2. You can add groups in the same manner as adding students. Simply type the name of the group; the app will show you suggestions from which you can select the group you would like to add.

    Screenshot of how to add groups in the Class Notebook app.

  3. To add individual students in bulk, you can copy-paste a list of student as shown below. After you paste the students' names into the text box, the app will look up each name. The app may take a few moments to automatically resolve each name. For each match that isn't found, you can retype the name or remove the name from the text box.

    notepad

    Click Next after you've added all of your students and groups.

Start each student notebook with sections

  1. Keep the boxes checked next to the default sections that you'd like created in each student’s notebook.

    create sections
  2. Click Add more to add additional sections in each student’s notebook.

  3. Click Next when finished.

    Tip:  We recommend that you create section names that correspond to activities, not units. For example, use activities such as Handouts, Class Notes, and Quizzes. The reason for this is that students work in one unit at a time; it will take longer to find items of interest in a unit section.

    Note:  You can also add, remove, and delete sections directly in your students’ notebooks after the class notebook is created.

Finalize Your Class Notebook

  1. Click Teacher's notebook, and Student's notebook to verify how the sub-notebooks and sections will be created for the class. Click Inline b Back Arrow to go back to add or remove sections, or click Create to have the app create your class notebook.

    preview notebook
  2. Click the notebook name link to open your class notebook in OneNote. As soon as the notebook is ready for your students, email the hyperlink shown in the text box to your class for your students to open. Keep a copy of this link for your records or retrieve this link later in OneNote 2013 by right-clicking the class notebook in the notebook list, and then clicking Copy Link to Notebook.

    Tip: The same link is used by everyone in one class to access the class notebook. If you make notebooks for several classes, each link will be different.

    notebook link

    Tip: You may want to add content by placing it in the Content Library before inviting your students to open the class notebook. Keep a copy of the link in your records while you prepare the notebook, then share the link with the students when ready.

Managing Class Notebooks

To manage other capabilities for your Class Notebooks, click the Manage notebooks button.

Screenshot of the Notebook Lists icon.

This displays a page that shows all class notebooks created by you, as well as information for customizing each one.

Options include:

  • Renaming student sections — To rename any student sections, click the little pencil icon, and then type the new name of the section. Be sure to click Save after renaming student sections.

  • Adding student sections — To distribute a new section to all students, click the Add section button. Be sure to click Save after adding student sections.

  • Enabling the Teacher-Only section group — The Teacher-Only section group is a private space where only the teacher can see what’s inside. To add a Teacher Only section group to your Class Notebook, click Enable Teacher-Only section group. Other teachers that have access to your Class Notebook will also have access to the Teacher-Only section group, but students cannot see anything here.

  • Locking the Collaboration Space — Enabling this option changes the Collaboration Space to read-only (or lockdown) to prevent any students from editing. You can toggle the switch from locked to unlocked at any time.

  • Opening the Class Notebook — Click Open to open the Class Notebook.

  • Sharing a link to the Class Notebook — To send a link to the Class Notebook to your class, select and copy the text in the Link box, and then paste it into an email.


Options for managing notebooks


Help your students find their class notebook

Students can find all new class notebooks on their OneDrive for Business inside the Shared with me folder.

find a link

For class notebooks created on a class SharePoint site, students can find all of their class notebooks by going to the Class notebooks entry in the Quick Launch navigation pane for SharePoint on the left side of the screen.

Class notebooks


TROUBLESHOOTING

I don’t see the OneNote Class Notebook icon in my waffle. What’s wrong?

Try the following:

  1. Make sure you have one of the following licenses:

    • Office 365 Education for Faculty

    • Office 365 Education PLUS for Faculty

    • Office 365 Faculty Individual Sign Up

    • Office 365 Plan A1 for Faculty

    • Office 365 Plan A2 for Faculty

    • Office 365 Plan A3 for Faculty

    • Office 365 Plan A3 for Faculty

    • Office 365 Plan A4 for Faculty

    • SharePoint (Plan 1) for Faculty

    • SharePoint (Plan 2) for Faculty

    • Office Professional Plus for Faculty

    • Office Web Apps (Plan 1) For Faculty

    • Office Web Apps (Plan 2) For Faculty


  2. Check that the OneNote Class Notebook app is not disabled in the Admin Portal:

    • Open the App Launcher and then click Admin.

      Screenshot of the App Launcher


    • In the left navigation pane, under Admin, click SharePoint.

      Screenshot of the Admin navigation pane


    • On the next screen, in the left navigation pane, click Settings.

      Screenshot of the Site Collections task pane


    • Check that OneNote Class Notebook is set to Show.

      Screenshot of the Show/Hide options


  3. If you still don’t see the OneNote Class Notebook icon after following the preceding steps, please send us an email at onenoteedu@microsoft.com.

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