Get started with SharePoint

When you sign in to Office 365, or your organization’s corporate intranet site, you’ll see links to Newsfeed, OneDrive, and Sites in the app launcher navigation. These are your entry points into SharePoint.

Screenshot of the app launcher in SharePoint Server 2016

Organizations use SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from almost any device. All you need is a web browser, such as Internet Explorer, Google Chrome, or Mozilla Firefox.

  • Newsfeed    Stay tuned into conversations among your coworkers, and updates about their activities. Get started with Newsfeed.

    Note:  If your organization uses Yammer for its enterprise social network, then you may see a link to Yammer instead of Newsfeed. Learn more about Yammer.

  • OneDrive for Business   Your own place to keep work documents and other files. When you store your files on OneDrive for Business only you can see them, but you can easily share them with coworkers and access them from your mobile device. Get started with OneDrive for Business.

  • Sites    Easily find and access sites you’re following, and quickly create new team sites. Learn more about following sites and creating sites.

  • Settings     SharePoint Online Public Website Settings button  Where you’ll find additional site actions for customizing your SharePoint sites.

10 things you can do with SharePoint, right now

SharePoint is powerful. There’s so much you can do with it. If you master a couple of these basic tasks, you’ll be well on your way to becoming an expert.

To do this…

Try this…

Upload files to OneDrive for Business, your online document library, so you can access them from anywhere

Click OneDrive > Upload.

Screenshot of the Upload button in OneDrive for Business in Office 365

Or you can drag files from your computer onto your OneDrive for Business page. See Upload files to a library.

(In SharePoint 2013, click New document > Upload existing file.)

Screenshot of new document dialog with Upload Existing File button highlighted

Open a document in a document library

Click to open the document you want to work on and it will open in Office Online. If you have the application installed on your computer and want to use it, click Edit Document > Edit in <application name>.

Screenshot of Word Online with Edit in Word selected

Work with others on the same document, at the same time

In a document library, click to open the document you want to work on. It will open in Office Online. The number of people currently editing the document appears at the bottom of the document.

Names of authors working in a file

See Document collaboration and co-authoring.

Share documents

Select the document you want to share, click the ellipses to open the menu, and then click Share.

Screenshot of sharing a document by right-clicking and then choosing Share

See Video: Share documents in Office 365 or Video: Share documents in SharePoint Server 2013.

Share sites

If you have site owner permissions, click Sites, choose the site you want to share, and then click Share.

Screenshot of Share button on Sites page

See Share sites or documents with people outside your organization (SharePoint Online only).

Create a team site

If you have site owner permissions, click Sites > new site.

Screenshot of new site button on Sites page

See Create a site.

Add a list or library to your team site

On the site that you want to add the list or library, go to Settings > Add an app.

Screenshot of Settings menu with Add an App button link highlighted

See Add an app to a site.

Keep previous versions of a document while you make changes to it

Select the document, on the Files tab, click Version History.

Screenshot of Files tab with the Version History button highlighted

See How does versioning work in a list or library?

Search for something

Type a search keyword into the Search this site box, click the down arrow to elect a search scope, and then click the Search icon.

Screenshot of search box

See Find content that’s important to you.

Share information with your entire organization

Click Newsfeed, type your message, and then click Post.

Screenshot of Newsfeed box and Post button

See Post something to everyone.

Ready to move beyond the basics?

Take a look at our beginner and intermediate SharePoint training to learn more about:

  • Creating and managing a blog to share information

  • Creating and setting up a list

  • Sharing documents

  • Using a list

  • Syncing libraries using OneDrive for Business

  • Updating profile and privacy settings

Want to control access to your stuff?

SharePoint is all about permissions. Get a better understanding of how permissions work, and you’ll understand how to control access to stuff on sites. Watch Video: Understanding permissions in SharePoint.

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