Get started with SharePoint

When you sign in to Office 365, or your organization’s corporate intranet site, you’ll see links to Newsfeed, OneDrive, and Sites in the global navigation bar. These are your entry points into SharePoint.

Organizations use SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from almost any device. All you need is a web browser, such as Internet Explorer, Google Chrome, or Mozilla Firefox.

Office 365 navigation, showing location of Newsfeed, OneDrive, Sites, and Settings

  • Newsfeed    Stay tuned into conversations among your coworkers, and updates about their activities. Get started with Newsfeed.

Note    If your organization uses Yammer for its enterprise social network, then you may see a link to Yammer instead of Newsfeed. Learn more about Yammer.

  • OneDrive for Business    Your personal document library—the place to keep your work documents and other files. When you store your files on OneDrive for Business only you can see them, but you can easily share them with coworkers and access them from your mobile device. Get started with OneDrive for Business.

  • Sites    Easily find and access sites you’re following, and quickly create new team sites. Learn more about following sites and creating sites.

  • Settings     SharePoint Online Public Website Settings button  Where you’ll find additional site actions for customizing your SharePoint sites.

10 things you can do with SharePoint, right now

SharePoint is powerful. There’s so much you can do with it. If you master a couple of these basic tasks, you’ll be well on your way to becoming an expert.

To do this…

Try this…

Upload files to OneDrive, your personal online document library, so you can access them from anywhere

Click OneDrive > New document > Upload existing file.

Screenshot of new document dialog with Upload Existing File button highlighted

See Manage your information.

Open a document in a document library

Click to open the document you want to work on and it will open in Office Online. If you have the application installed on your computer and want to use it, click Edit Document > Edit in <application name>.

Screenshot of Word Online with Edit in Word selected

Work with others on the same document, at the same time

In a document library, click to open the document you want to work on. It will open in Office Online. The number of people currently editing the document appears at the bottom of the document.

Names of authors working in a file

See Document collaboration and co-authoring.

Share documents with people inside your organization

Select the document you want to share, click the ellipses to open the menu, and then click Share.

Screenshot of Share button

See Share ideas, sites, and content.

Share documents and sites with people outside your organization (SharePoint Online only)

If you have site owner permissions, click Sites, choose the site you want to share, and then click Share.

Screenshot of Share button on Sites page

See Share sites or documents with people outside your organization.

Create a team site

If you have site owner permissions, click Sites > new site.

Screenshot of new site button on Sites page

See Video: Create a site with unique permissions.

Add a list or library to your team site

On the site that you want to add the list or library, go to Settings > Add an app.

Screenshot of Settings menu with Add an App button link highlighted

See Add an app to a site.

Keep previous versions of a document while you make changes to it

Select the document, on the Files tab, click Version History.

Screenshot of Files tab with the Version History button highlighted

See How does versioning work in a list or library?

Search for something

Type a search keyword into the Search this site box, click the down arrow to elect a search scope, and then click the Search icon.

Screenshot of search box

See Find content that’s important to you.

Share information with your entire organization

Click Newsfeed, type your message, and then click Post.

Screenshot of Newsfeed box and Post button

See Post something to everyone.

Ready to move beyond the basics?

Take a look at our beginner and intermediate training courses for SharePoint 2013 to learn more about:

  • Creating and managing a blog to share information

  • Creating and setting up a list

  • Sharing documents

  • Using a list

  • Syncing libraries using OneDrive for Business

  • Updating profile and privacy settings

Want to control access to your stuff?

SharePoint is all about permissions. Get a better understanding of how permissions work, and you’ll understand how to control access to stuff on sites. Watch Video: Understanding permissions in SharePoint.

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Applies To: SharePoint Online, Office 365, Office 365 Admin, Office 365 Small Business Admin, SharePoint Foundation 2013, SharePoint Server 2013 Enterprise, SharePoint Server 2013 Standard, SharePoint Server 2016 Standard, SharePoint Server 2016 Enterprise

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