From Word to blog in no time flat

By Nancy Buchanan, for Office at home.



In this article

Set up your blog

Create and publish your post from Word

Edit an existing blog post

Join the ranks of the bloggers today

What did we ever do without blogs? Blogs (short for web logs) are online message boards where like-minded individuals can inform, rant, rave, meet new friends, gossip, and even plan day-to-day activities. Blogs help us keep current on politics, keep in touch with friends and family, and give us insight on what pundits and celebrities are up to. And the great thing about blogs is that anyone can publish a blog, including you. This article details how you can write up your blog entries in Microsoft Office Word 2007 and then send them directly to selected online blog sites.

Set up your blog

There are many sites available on which you can publish your blog. Because there are so many options available to you, here are some things to consider when choosing a blog provider – my 4 P’s of selecting a blog, if you will:

  • Popularity
    My teenagers post to the sites their friends use. Period. I, however, only give the URLs for my blogs to my family and close friends, so their locations really don’t matter to me.

  • Posting
    It is important to find out whether you can post photos, presentations, music, videos, or other media files, and how much total disk space you get with your blog site. For example, some blog sites prohibit certain file types and most charge extra for additional storage space.

  • Privacy
    Some blog sites do not support private blogs; the world at large can view your blog. If privacy matters to you, and it should, look for a blog site that allows you to limit who can get to your blog.

  • Price
    Free is a good thing for me. However, you may be willing to pay extra for an advertising-free blog site or a site that gives you a larger disk space allocation or allows you to invite more named guests to visit your blog.

    Now that you have some ideas of what to look for in online blog sites, here are some that you might want to consider using since they allow you to publish directly from Word to them. That’s right, once you set up Word to recognize your blog, you can post to your blog without leaving Word. For people like me who get distracted easily (and sometimes have to ask myself, “why did I go to this Web site in the first place?”) this means big convenience. It also allows you to use all of the great tools in Word, such as Spell Checker and photo editing tool, to craft your entries before submitting them. Here is a list of sites that support publishing from Word directly to your blog:

Getting a blog site is relatively easy. In most cases you supply an e-mail address and some limited personal information in a registration form, then a confirmation e-mail message is sent to you, and after you click a link in the e-mail message you are registered and your blog site is up and running, as shown in the WordPress.com blog I set up in only a few minutes.

my brand new wordpress.com blog
My brand new Wordpress.com blog

Create and publish your post from Word

Now that your blog site has been set up you can tell Microsoft Office Word 2007 about it so that future blog posts go directly to it. Just follow these steps:

  1. Click Start, then New, then New Blog Post, then Create. A new document opens with the Blog template applied, and the Blog Post tab becomes visible:

    the blog post tab
    The Blog Post tab

  2. In the body of the document, click the text that says Enter Post Title Here and then type a new title for your blog post.

  3. Type your blog entry in the blank area in the body of the document.

  4. Click Publish on the Blog Post tab. The first time you post to your blog, the Register a Blog Account window opens. Click Register Now.

    the blog post tab
    Register a Blog Account window

  5. Click Publish on the Blog Post tab. The first time you post to your blog, the Register a Blog Account window opens. Click Register Now.

    choosing a blog provider from the new blog account window
    Register a Blog Account window

    Note: If your blog provider is not listed you can choose Other, but in that case you will need to know some deeply technical information (such as the URL for the provider’s API, which may not even be available for that provider).

    choosing a blog provider from the new blog account window
    Setting up account details on the New Account window

    Also supply your user name and password.

  6. Click the Picture Options button on the New Account window to tell Word where to upload photos. My WordPress account supports the upload of photos so I just left My blog provider as the default and then clicked OK.

    choosing a blog provider from the new blog account window
    Choose where pictures should be posted on the Picture Options window

  7. Click OK on the New Account window. Word connects to the blog using the information you supplied, and the a message confirms that the connection was successful:

    choosing a blog provider from the new blog account window
    Successful connection confirmation

    Note: If connection was not successful, refer to the article entitled Help with blogging in Word at http://office.microsoft.com/en-us/word/HA101640211033.aspx for more information.

  8. Now that the connection has been established, from this point forward you can click Publish on the Blog Post tab to publish your blog entries. After the blog entry has been posted a note is added to your Word document, as shown here:

    confirmation in word that the blog entry was posted
    Confirmation in Word that the blog entry was posted

    We can also confirm that the blog entry, including the photo, were posted successfully to the site by viewing it in the browser:

    confirmation in word that the blog entry was posted
    Confirmation in the browser that the blog entry was posted from Word

Edit an existing blog post

One of the great things about blogging with Word is that you can save your entries offline by simply saving the Word files on your computer. When you open the files again, a note at the top of the page tells you when it was posted. Just click the Open Existing button on the Blog Post tab, and a list of all of the posts is shown:

open existing post

Click the title for the post you want to edit and then click OK. The post opens in Word. Make your edits and then click Publish on the Blog Post menu and the post is then updated on your blog site. Super fast and easy!

Join the ranks of the bloggers today

Blogging can be a great way to communicate what you are thinking or doing, and blogging directly from Word is so easy and seamless that it is worth give a try today. And when you use Word to create your blog entries you can benefit from the tools in Word that you rely on every day – photo editing tools, special fonts and formatting, and last, but not least, spell check.

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