Format your Word document

You can use Word on your Android tablet, iPad, or Windows tablet to select and format text, change line and paragraph spacing, change indentation, and add lists. You can also use the edit menu to cut, copy, paste, and delete text that you select.

On your Android tablet

You can select words, sentences, or paragraphs.

  • To select a word, double-tap it.

  • To select a group of words or a block of text, select the first word and then drag the handles ( Selection handle ) to the end of your selection.

  • To select a paragraph, triple-tap it.

  • Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list.

    Fonts list

  • Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

    Font sizes

  • Change the font color: Tap the font color icon, and then choose a color.

    Font colors

  • Add bold, italics, underlining, or strikethrough: Select some text and then tap the appropriate icon to apply the formatting.

    Bold text

  • Highlight text: Select some text, tap the highlight icon, and then choose a highlight color.

    Highlight colors

  • Apply a style: Select some text, tap the style icon, and then select from the list of defined styles.

    Paragraph styles

    Notes: If you are using your device in portrait mode, many of the formatting options will appear on the Font menu.

    Font formatting menu

  • Remove formatting: Select the text that has the formatting you want to remove, and then tap the clear formatting icon ( Clear formatting ).

  • Add subscript or superscript: Select the text you want to make subscript or superscript, tap the font icon, and select subscript or superscript.

    Subscript and superscript

  • Add bullet or numbered lists: Select the text and then tap the bullet or the numbered list icon.

    Bullets and numbers

    You can select a bullet or numbering style.

    Bullets

    Numbering options

  • Indent a paragraph: Tap anywhere in the paragraph, and then tap the indent icon or the negative indent icon.

    Paragraph right or left

  • Align the text: Tap the text and then tap the alignment icon to align the text left, center, right, or justified.

    Text alignment

  • Line spacing: To add or remove space before or after a line or paragraph, tap your text, tap the spacing icon, and then make your selection.

    Line spacing

  • Insert or remove tabs: Tap the place where you want the tab to be located, tap the tab icon, and then tap the insert tab or remove tab icon.

    Paragraph indentation

    To indent only the first line or use a hanging indent, tap the paragraph tab icon, tap Special Indent, and then make your selection.

    Special indent options

You can also select formatting options from the edit menu.

Edit menu

  • Cut and paste or copy and paste: Select some text, tap the scissors icon or the copy icon, tap to select a new location, and then tap the clipboard icon. Tap the arrow next to the clipboard to see the Paste menu. You can select Paste, Keep Source Formatting, or Keep Text Only.

    Paste options

On your iPad

You can select words, sentences, or paragraphs.

  • To select a word, double-tap it.

  • To select a group of words or a block of text, select the first word and then drag the handles ( Handle ) to the end of your selection.

  • To select a paragraph, triple-tap it.

You can use the formatting options available on the Home tab to format text.

Tip: Use the back and forward arrows on the Home tab to undo or redo a change.

  • Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list.

    Font options

  • Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

    Font sizes

  • Add bold, italics, or underlining: Select some text and then tap the appropriate icon to apply the formatting.

    Bold, italic, underlining

  • Add special formatting: To add formatting such as strikethrough or subscript, select some text, and then tap the formatting icon.

    Text formatting options

    You can also choose from case options or special text effects, and you can clear formatting.

    Text effects

  • Highlight text: Select some text, tap the highlight icon, and then choose a highlight color.

    Highlight colors

  • Change the font color: Tap the font color icon and then choose a color.

    Font colors

  • Apply a style: To select a text style, tap the style icon, and then select from the list of defined styles.

    Format styles

  • Add bullet or numbered lists: Tap the text and then tap the bullet or the numbered list icon.

    Bullet and numbered lists

    You can select a bullet or numbering style.

    Bullet options

    Numbering styles

  • Indent a paragraph: Tap the text, and then tap the indent icon to move the text to the right. Tap the negative indent icon to move the text to the left.

    Indent icons

  • Align the text: Tap the text and then tap the appropriate icon to align the text left, right, center, or justified.

    Text effects

  • Change the line spacing: Tap anywhere in the paragraph, and then tap the line spacing icon. Choose a spacing option.

    Line spacing

You can also select formatting options from the edit menu.

Context menu

  • Cut and paste or copy and paste: Select some text, tap Cut or Copy, tap to select a new location, and then tap Paste.

  • Copy formatting: Select the text that has the formatting you want to use, tap Copy, select the text that you want to format, and then tap Paste Format.

  • Delete text: Select the text that you want to remove, and then tap Delete.

  • Look up a definition: Select a word and then tap Define.

  • Add a comment: Select the text, tap New Comment, and then type your comment in the comment box.

  • Add tabs and line breaks: Tap at the location where you want the tab or line break, tap Insert, and then tap Tab or Line Break on the context menu.

    Tabs or line breaks

On your Windows 10 tablet

  • To select a word, double-tap it.

  • To select a group of words or a block of text, select the first word and then drag the handles ( Selection handle ) to the end of your selection.

  • To select a paragraph, triple-tap it.

You can use the formatting options available on the Home tab to format text.

  • Change the font: Select some text and then tap the font name box. Choose a font from the drop-down list.

    Fonts

  • Change the font size: Select some text, tap the font size box, and then choose a size from the drop-down list.

    Font size

  • Add bold, italics, or underlining: Select some text and then tap the appropriate icon to apply the formatting.

    Bold, italic, underline

  • Highlight text: Select some text, tap the highlight icon, and then choose a highlight color.

    Highlight colors

  • Change the font color: Tap the font color icon, and then choose a color.

    Font colors

  • Add strikethrough: Select the text, and then tap the down arrow. Tap the strikethrough icon on the Font menu.

    Font menu

  • Remove formatting: Select the text that has the formatting you want to remove, and then tap the down arrow. Tap Clear Formatting on the Font menu.

  • Add subscript or superscript: Select some text, tap the down arrow, and select subscript or superscript on the Font menu

    Subscript or superscript

    Notes: If you are using your device in portrait mode, many of the formatting options will appear on the Font menu.

    Font menu in portrait mode

  • Apply a style: Select some text, tap the style icon, and then select from the list of defined styles.

    Styles

  • Add bullet or numbered lists: Select the text and then tap the bullet or the numbered list icon.

    List icons

    You can select a bullet or numbering style.

    Bullets

    Numbering styles

  • Indent a paragraph: Tap anywhere in the paragraph, and then tap the indent icon or the negative indent icon.

    Paragraph right or left

  • Align the text: Tap the text and then tap the alignment icon to align the text left, center, right, or justified.

    Alignment

  • Line spacing: To add or remove space before or after a line or paragraph, tap the arrow and then select from the spacing options.

    Line spacing

  • Insert or remove tabs: Tap the place where you want the tab to be located, tap the paragraph tab icon, and then tap the insert tab or remove tap icon.

    Paragraph indentation

    To indent only the first line or use a hanging indent, tap the paragraph tab icon, tap Special Indent, and then make your selection.

    Special indent options

You can also select formatting options from the edit menu.

Edit menu

  • Cut and paste or copy and paste: Select some text, tap the scissors icon to cut the text or the copy icon to copy the text, tap a new location, and then tap the clipboard icon. Tap the arrow next to the clipboard to see the Paste menu. You can select Paste, Keep Source Formatting, or Keep Text Only.

    Paste options

  • Look up a definition: Select a word and then tap Smart Lookup.

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