Format text in a field

Microsoft Office InfoPath forms often include rich text fields. Rich text fields are similar to regular text fields, except that you can format the information that you enter into a rich text field much like you would format text in a word processor document. For example, you can make text bold or underlined, change text color, and even insert pictures and tables into a rich text field.

What do you want to do?

Determine if your form has rich text fields

Format text in a rich text field

Insert a picture inside a rich text field

Insert a table inside a rich text field

Determine if your form has rich text fields

In some cases, the fact that you can't format text isn't a problem. You probably don't have much use for fancy formatting in a name or address field, for example. In other cases — such as when you're entering extensive comments in a comments field — it's useful to be able to format text. In cases such as these, form designers often use rich text boxes.

  • To find out whether you can format text in a particular field, click or select text in the field.

    If options on the Formatting toolbar are active instead of dimmed, then you can format the text in that field just as you would in any other Microsoft Office document.

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Format text in a rich text field

  1. In the rich text field, select the text that you want to format.

  2. On the Format menu, do one of the following:

    • To specify font style, size, or color, or to apply character formatting to text, click Font, and then select the options that you want.

    • To specify indentation, spacing, or other aspects of paragraph formatting, click Paragraph, and then select the options that you want.

    • To apply or specify styles for bulleted or numbered lists, click Bullets and Numbering, and then select the options that you want.

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Insert a picture inside a rich text field

To give a form visual interest, you can add a picture to a rich text field on a form. The form's designer ultimately determines whether you can insert a picture inside a rich text field on the form and, if so, whether you can embed a picture, link to the picture, or do either.

  1. In the rich text field, click where you want to insert the picture.

  2. On the Insert menu, point to Picture, and then do one of the following:

    • To insert clip art, click Clip Art, locate the clip that you want to use in the Clip Art task pane, and then double-click the clip.

    • To insert a picture, click From File, locate and select the picture that you want to use in the Insert Picture dialog box, and then click Insert.

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Insert a table inside a rich text field

  1. In the rich text field, click where you want to insert the table.

  2. On the Insert menu, click Table.

  3. In the Insert Table dialog box, enter the number of columns and rows that you want to include in the table.

Tip: You can also draw a table, which can be helpful if you want to create a more complex table. For example, you can create a table that contains cells of varying heights, or a varying number of columns per row. To draw a table, click Draw Table on the Table menu, and then draw a rectangle inside the rich text field. Then, draw column and row boundaries inside of that rectangle. To turn off the tool, you can click the Draw Table button on the Table toolbar or double-click in a cell and start typing.

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