Five things to know about chat

Five things to know about chat

Chat is at the center of whatever you do in Teams. From individual chats with just one other person to group chats and conversations in channels—chat has you covered. 

Here are the top five things to know about chat:

1. Chats can be one-on-one or in a group.

Sometimes you’ll want to talk one-on-one with someone. Other times, you’ll want to have a small group chat. In Chat, you can do either.

You start one-on-one and group chats the same way: by selecting New chat Chat icon in Teams. at the top of Teams. Once in a chat, you’ll be able to send messages that include files, links, emojis, stickers, and GIFs—whatever you need to get your point across!

To start a chat, select New chat at the top of Teams.

Here are some more details about each kind of chat.

One-on-one chat

Once you’ve selected New chat Chat icon in Teams. and entered the person’s name, compose your message in the box and select Send Send a message icon. . This starts the chat.

Send a message to someone in Teams

Group chat

Use a group chat when you need to talk to a small group of people. Start one the same way you start a one-on-one chat: select New chat New chat button in Teams at the top of the app. Select the down arrow to the far right of the To field and type a name for the chat in the Group name field. Next, type the names of the people you’d like to add in the To field.

Name a group chat in Teams.

Once the chat has begun (whether group or one-on-one), just click it in the chat list to dip back into it and send more messages.

Name your group chat so you can find it.

2. Press Shift+Enter to start a new line.

If you keep hitting Enter to start a new line, which goes ahead and sends the message before you’re ready, try this tip:

When you want to start a new paragraph, press Shift+Enter to insert the line break, and you’re done. FYI—If you’ve opened-up all your formatting options (see step 3 for details), you can press Enter to start a new line of text.

Start a new line of text in a message

3. Select Format to see all your formatting options.

There are lots of formatting options for messages.

To open your formatting options, select Format Format button in Teams beneath the box where you type your message. In this expanded view, select the text you want to format, then choose an option like B, I, or U to bold, italicize, or underline the text.

Format a message in Teams.

There are also options for highlighting, font size, lists, and more. Check out More options Format icon in Teams. for additional formatting options, and the buttons below the box for attaching a file or inserting fun stuff like emoji.

4. Chat happens in channels, too.

When you go to any channel in Teams the very first tab is Conversations. Think of this as one big group chat. Everyone who has access to the channel can see the messages on the Conversations tab.

Send a message to a channel conversation.

You’ll have to judge based on your organization and culture what messages are suitable for the Conversations tab in a particular channel.

The other important thing to know about messages in a channel is that replies to a channel message stay attached to the original message. This way, the whole thread of the conversation can be easily followed by anyone reading it. This is the beauty of threaded conversations!

To reply to a channel message, be sure to use the little Reply link underneath the message.

Reply to a channel conversation.

5. There are a few ways to search for and find messages.

Depending on what you remember about the sender of the message or the characteristics of the message, a different way of looking for it might make the most sense.

Find a chat based on a person’s name

Type the person’s name in the command box at the top of the app. You’ll see their name and any group chats listed. Select their name to go to your one-on-one chat with them, or a group chat to resume that one.

Search by name in Teams.

Find a message that has a keyword that you remember

Start typing a keyword into the command box at the top of the app and press Enter. You’ll see a list of results that include the keyword.

Filter to show certain types of messages

From the Activity feed, select Filter Filter button in Teams to show certain types of messages such as unread messages, @mentions, replies, and likes. For a more specific search, go to the Feed menu and select My Activity.

Find your saved messages

To save a message, select Save message Save message icon in Teams just to the right of the text.

Message options in Teams

To see a list of your saved messages, select your profile picture at the top of the app, then choose Saved. Or just type /saved in the command box at the top of the app.

Select Saved from your profile.

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