Find purchase orders in a list

Available in Microsoft Office Accounting Professional 2009 only.

The Purchase Orders List contains all the purchase orders that you have created and placed with your suppliers.

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Orders.

  2. To view purchase orders by status, click the arrow next to Current View and then click one of the following:

    • Open to view all purchase orders on which ordered products have been partially received or have not been received.

    • Received to view all purchase orders on which ordered products have been fully received.

    • All to view all purchase orders.

  3. To change the appearance of the Purchase Orders List, do one or more of the following:

    • Customise the Purchase Orders List.

      How?

      1. To add, remove or reorganise columns in the list, click Add/Remove Content on the View menu.

      2. In the Modify Layout dialog box, do one or more of the following:

        • To add a column, click a field name in the Available fields list and then click Add.

        • To remove a column, click a field name in the Show these fields in this order list and then click Remove.

          Note: Fields with an asterisk (*) cannot be removed.

        • To change the order in which the fields appear, click a field name in the Show these fields in this order list and then click Move Up or Move Down.

      3. Click OK.

    • Rearrange the Purchase Orders List.

      How?

      1. To sort the list, click a column title to switch between ascending and descending order. An arrow indicates the sort order.

      2. To resize the column width, click the column divider next to the column heading and drag it to a new width.

      3. To change the column order, select a column title and drag it to a new position.

Work with purchase orders

  • Create a purchase order.

  • Open all selected purchase orders.

    How?

    1. On the Suppliers menu, point to Supplier Lists and then click Purchase Orders.

    2. Select one or more (up to 10) purchase orders in the list.

      • To select one purchase order, click the purchase order name.

      • To select multiple purchase orders in a list, hold down CTRL and select individual purchase orders, or hold down SHIFT and select a range of purchase orders.

      • To select all the purchase orders in the list, click Select All on the Edit menu.

        Note: To cancel a selection, hold down CTRL and click the purchase order name.

    3. On the File menu, click Open Selected Items.

  • Edit a purchase order.

  • Delete a purchase order.

Find a purchase order

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Orders.

  2. On the Actions menu, click Find.

  3. In the Look for field, enter a keyword, such as a supplier name.

  4. Click the arrow next to the Search under field and then select a column title.

  5. Click Find.

  6. To return to the full list, click Clear.

Print purchase orders or the Purchase Orders List

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Orders.

  2. Do one of the following:

    • To print a batch of purchase orders, select one or more purchase orders and then click Print Button image on the toolbar.

    • To view a copy of the printed list, click Print Preview on the File menu. To return to the list, click Close.

    • To print the entire list, click Print Button image on the toolbar.

Export the Purchase Orders List to a Microsoft Office Excel spreadsheet

If you have Excel 2007 or Excel 2003 installed, you can export the Purchase Orders List to Excel.

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Orders.

  2. On the toolbar, click Export to Excel Excel .

  3. On the Excel File menu, click Save As.

  4. Specify a path and a file name for the Excel file.

  5. Click Save.

  6. You can switch between Excel and Microsoft Office Accounting 2009 by clicking the appropriate button on the taskbar. When you finish working in Excel, click Close Button image .

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