Find purchase invoices, goods received notes, cash purchase forms and supplier credit notes in a list

Items marked with an asterisk (*) are available in Microsoft Office Accounting Professional 2009 only.

The Purchase Invoices and Goods Received Notes List contains all the purchase invoices, goods received notes, cash purchase forms and supplier credit notes from your company.

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Invoices and Goods Received Notes.

  2. To view forms by status, click the arrow next to Current View and then click one of the following:

    • Open to view all purchase invoices that have been partially paid or have not been paid and all goods received notes for which purchase invoices have not been created.

    • Voided to view all purchase invoices and goods received notes that have been voided.

    • Overdue to view all purchase invoices that have not been paid and are past their due dates.

    • All to view all purchase invoices, goods received notes, cash purchase forms and supplier credit notes.

  3. To change the appearance of the Purchase Invoices and Goods Received Notes List, do one or more of the following:

    • Customise the Purchase Invoices and Goods Received Notes List.

      How?

      1. To add, remove or reorganise columns in the list, click Add/Remove Content on the View menu.

      2. In the Modify Layout dialog box, do one or more of the following:

        • To add a column, click a field name in the Available fields list and then click Add.

        • To remove a column, click a field name in the Show these fields in this order list and then click Remove.

          Note: Fields with an asterisk (*) cannot be removed.

        • To change the order in which the fields appear, click a field name in the Show these fields in this order list and then click Move Up or Move Down.

      3. Click OK.

    • Rearrange the Purchase Invoices and Goods Received Notes List.

      How?

      1. To sort the list, click a column title to switch between ascending and descending order. An arrow indicates the sort order.

      2. To resize the column width, click the column divider next to the column heading and drag it to a new width.

      3. To change the column order, select a column title and drag it to a new position.

Work with purchase invoices, goods received notes, cash purchase forms and supplier credit notes

Find a purchase invoice, a goods received note, a cash purchase form, or a supplier credit note

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Invoices and Goods Received Notes.

  2. On the Actions menu, click Find.

  3. In the Look for field, enter a keyword, such as a supplier name.

  4. Click the arrow next to the Search under field and then select a column title.

  5. Click Find.

  6. To return to the full list, click Clear.

Print the Purchase Invoices and Goods Received Notes List

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Invoices and Goods Received Notes.

    Note: To view a copy of the printed list, click Print Preview on the File menu. To return to the list, click Close.

  2. On the toolbar, click Print Button image .

Export the Purchase Invoices and Goods Received Notes List to a Microsoft Office Excel spreadsheet

If you have Excel 2007 or Excel 2003 installed, you can export the Purchase Invoices and Goods Received Notes List to Excel.

  1. On the Suppliers menu, point to Supplier Lists and then click Purchase Invoices and Goods Received Notes.

  2. On the toolbar, click Export to Excel Excel .

  3. On the Excel File menu, click Save As.

  4. Specify a path and a file name for the Excel file.

  5. Click Save.

  6. You can switch between Excel and Microsoft Office Accounting 2009 by clicking the appropriate button on the taskbar. When you finish working in Excel, click Close Button image .

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