Find flagged messages

Flagging messages to keep track of them is only part of the task. You need to be able to quickly find the messages so that you can act on them. Microsoft Office Outlook 2007 provides the For Follow Up Search Folder in the Navigation Pane, where you can find all your flagged messages. You can also sort your Inbox or other message list and scan them for flagged messages, or you can search for the responses to all the flagged messages that you have sent.

What do you want to do?

Find all flagged messages

Find flagged messages that you sent to other people

Find the responses to flagged messages that you sent

Find all flagged messages

  • In the For Follow Up Search Folder

    All the messages that you have flagged appear automatically in the For Follow Up Search Folder.

    • To view messages that you have flagged, in Mail, in the Navigation Pane, under Favorite Folders, double-click the For Follow Up Search Folder.

      Note   The For Follow Up Search Folder displays the total message count, not the number of unread messages. Only messages that you flagged appear in this Search Folder.

  • In your Inbox

    You can quickly sort your Inbox to list all flagged items together.

    Do one of the following:

    • In multiline view, click Arranged by, and then click Flag: Start Date or Flag: Due Date.

    • In single-line view, click the Flag Status column header.

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Find flagged messages that you sent to other people

You can quickly sort your Sent Items folder to list all flagged items together. This feature requires that you save your sent e-mail messages. By default, all sent messages are saved in the Sent Items folder.

Do one of the following:

  • In multiline view, click Arranged by, and then click Flag: Start Date or Flag: Due Date.

  • In single-line view, click the Flag Status column header.

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Find the responses to flagged messages that you sent

This feature requires that you save your sent e-mail messages. By default, sent messages are saved in the Sent Items folder. If your default message delivery location — the place where your incoming messages are delivered — is a Microsoft Exchange account, make sure you do not move, either manually or through Auto Archive, your sent items to a Personal Folders file (.pst) on your computer. The feature does not work if your messages are delivered to a .pst file.

  1. Do one of the following:

    • Open the original message in the Sent Items folder.

    • Open the flagged sent message in the To-Do Bar.

    • Open any e-mail message that is a response to the original message, click the InfoBar, and then click Open original flagged message.

  2. Click the InfoBar, and then click Find related messages.

    The Advanced Find dialog box opens and begins searching for related e-mail messages. You can refine this search by entering additional search criteria, such as subject and sender.

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Applies To: Outlook 2007



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