Find and replace text in notes in OneNote Online

Finding and replacing text can be helpful when editing notes. OneNote doesn't have a find-and-replace feature, but you can use the search box to find a keyword. If you'd like to replace instances of a word or phrase, you can replace them one by one.

You can use the search feature in OneNote Online, to find specific text on a page, and then replace it with different text by using a keyboard shortcut.

Find text

  • To search a single page, on the page where you want to search, type a word or phrase into the Find on this Page box.

    Screenshot of the Search box in OneNote Online.

    If the word or phrase is on the page, OneNote Online will highlight each instance of it.

    Screenshot of the search term matches in OneNote Online.

  • To search an entire section, click drop-down arrow on the Find on this Page box, and change the search scope to Search this Section.

    Screenshot of how to search a section in OneNote Online.

Find and replace text

  1. On a blank page, type the replacement text you want to use.

  2. Select the text you just typed, and then press Ctrl+C to copy it to the clipboard.

  3. To search a single page, on the page where you want to search, type a word or phrase into the Find on this Page box.

    Screenshot of the Search box in OneNote Online.

  4. Double-click the first highlighted occurrence of the text, and then press Ctrl+V to paste your replacement text over it. Repeat this step for each additional occurrence that you want to change.

    Note: To search an entire section, click drop-down arrow on the Find on this Page box, and change the search scope to Search this Section. Follow the same steps to replace the text.

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