Find an e-mail message

You know you have an e-mail message somewhere, but you just can't locate it in Outlook. Don't worry—with the many search options in Outlook for Mac, you can use a combination of different search criteria to find the information you're looking for.

  1. In the Navigation pane, click Mail.

  2. On the Edit menu, point to Find, and then click Outlook Items.

    The Search tab appears.

  3. Define the scope of the search by clicking a scope button on the Search tab, such as Subfolders or All Mail.

    Mail Search tab, group 1

  4. Add any of the following criteria to refine your search:

On the Search tab, click

To search based on


Text that appears anywhere in an item.


The sender of a message.


Text that appears in the subject of a message.


Whether or not an item has an attachment, or the size of an attached file.

Sent To

The recipients of a message.


The date that you received a message.

Date Sent

The date that a message was sent.


The priority level of a message.


The read status of a message.


The follow up status of a message.


The category assigned to a message.

  1. Note: Some search criteria will require you to enter additional information.

  2. To modify your search by adding or removing criteria, do any of the following:


Do this

Add an additional criterion

Click Add search criteria button .

Delete one of your search criteria

Click the Remove search criteria button next to the criterion that you want to delete.

  1. When you are done looking at the search results, on the Search tab, click Close.

    Search tab, Close


    • The available search criteria are specific to where you are within Outlook, such as Mail, Calendar, Contacts, Tasks, and Notes.

    • If you don't click Close, the Search tab remains active. The item list continues to show the search results, even if you click another tab, such as the Home tab.

    • An Outlook search includes the file names of attachments but not the text inside attachments.

    • The keyboard shortcut for starting an advanced search is SHIFT + COMMAND + F .

    • To save a search as a Smart Folder, on the Search tab, click Save, and then enter a name for the Smart Folder. Search tab, Save and Advanced

See also

Find items in Outlook by doing a basic search

Find a contact

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