Files

Mobile user? See Files on mobile devices.

Files that you share in a channel are stored in your team's SharePoint folder. Files that you share in a private or group conversation are stored in your OneDrive for Business folder and are shared with the people in that conversation.

Click the Files button The files icon to see all your files, which are sorted into the following categories:

  • The Recent view shows you every Office 365 document you’ve viewed or edited in recent history.

  • The Microsoft Teams view shows you all the documents that have been created or edited recently within your favorite channels.

  • OneDrive contains all your OneDrive for Business files.

  • In the Downloads view, you'll see a list of all the files you've downloaded to Teams.

    This screenshot shows OneDrive location for files.

To make changes to Office files, open them in their respective Office and Office Online apps.

Other file types can't be edited once you upload them to Teams. You need to update your local file copy, then upload it again.

You can download any file you see in Teams—whether it’s in a channel’s Files tab, sent in a message, or stored in a OneDrive folder. In most cases, right click a file to see the options for downloading it, opening it, or getting a link to it.

Clicking Files on the left side of Teams lets you see recently accessed files, a list of your files in Teams, OneDrive files you’ve added to Teams, and your Teams download history.

To send a file in a one-on-one conversation or group chat, click the paper clip icon This is the attachment icon. in the compose box, select the file you want to share, and then send! You can also upload a file directly to the Files tab for that conversation by clicking into the tab and selecting Upload. You'll be able to select a file from your desktop or OneDrive for Business account.

If you want to share a file in a channel, you can either head to the Files tab and click Upload or you can attach a file directly to a message and post it in the channel conversation (again, just click the the paper clip icon This is the attachment icon. . Even better, once you share a file in a channel, you can share a link to that file with any other channel in Microsoft Teams. Just head to your Files tab, right-click the file name and copy/ paste the sharing link in a new channel message, or use the share a link option when attaching a file from compose.

To share files with a team, go to the Files tab at the top of a conversation, and click Upload.

This screenshot shows the Files tab.

You can also attach a file directly to a message and it will appear in your Files tab.

Sharing a link to a file is a great way to let multiple people work on the same document, presentation, video, or spreadsheet. Once you upload a file to a channel, you'll be able to copy a link to that file and share in other channels (even if they belong to different teams). That way, you never have to upload multiple copies of the same channel file to work with it in different places. To share an existing file, use the "Share a link" option in the file picker when attaching a file to a conversation.

Select the file you want to share and then click the Share a link button

If you’re chatting in a channel, you can grab a link to a file by clicking the paper clip icon Paperclip icon below your compose box then selecting Microsoft Teams. From there, choose the file you want and select Share a link. Teams will post your link in the channel conversation. You'll also see the name of the team and channel where the file is stored.

As of right now, you can share files from Box, Dropbox, Google Drive, and ShareFile in Microsoft Teams.

Got files stored in the cloud? No problem!

Click the Files button on the app bar, and then click the Add cloud storage button. Pick your cloud storage service from the list that comes up.

Sign in with your account. You might need to turn off your pop-up blocker first.

Now you can add files from the cloud as well as from your computer to channels and chats.

If you haven’t already, add your cloud storage service. Click the Files button on the app bar, click the Add cloud storage button, and then pick your service from the list. You might need to turn off your pop-up blocker to sign in.

To add a file, return to the conversation, click the paperclip icon This is the attachment icon. at the bottom of the page, and pick your cloud storage service from the menu. Now you can pick the file you want to add.

We don't currently support sharing files from cloud storage services like Box or Dropbox in one-on-one or group chats. You can still attach files from your OneDrive account to a chat message, though!

Sharing a folder with a channel gives the rest of your team easy access to your documents. To get started, go to the Files tab in the channel of your choice. Click the Add cloud storage button, then select the service you want. If you haven't done so already, you'll need to sign in to your account to access your files. Once you see your folders, pick the one you'd like to share with the channel. All you OneDrive users stay tuned—support for adding folders from your OneDrive account is coming soon.

FYI, sharing a folder won't automatically grant access to everyone in your team. You'll need to do that through your cloud storage provider's website.

There’s probably a pop-up blocker running. If Microsoft Teams stops responding when you try to sign in to cloud storage, make sure your pop-up blocker is off and try again.

To move or copy a file, open the Files or SharePoint tab for the channel that has the file. Once you select the file, options to Move or Copy it will appear on the top menu bar. You can also right-click on the filename to open the action menu and choose Move or Copy.

When you select a file, the  Move and  options appear in the menu bar.

Microsoft Teams lets you copy files:

  • Within the same team

  • Between teams

  • Between OneDrive and a team

  • From a SharePoint tab to the same document library, a team, or a OneDrive

You can move files:

  • Within the same team

  • Within the same OneDrive

  • Within the same document library of a SharePoint tab

You don't ever have to upload multiple copies of the same file to share it in different places. In Microsoft Teams, you can share a link to a file in multiple channels, even in different teams. Once you upload a file to a channel, head to the Files tab, right-click the file name, and then copy and paste it in a channel. That way, you can post a link to your file in a channel conversation without having to upload a new copy every time you want to collaborate with someone new.

No matter where you upload it from, a file that you upload to a channel will have a copy that's stored in your team's SharePoint site.

If you deleted files from a Files or SharePoint tab and you want them back, don’t despair! Just open the channel or tab where the files were, and choose Open in SharePoint. Once the SharePoint site page opens, choose Recycle bin from the left bar, and your deleted files should be right there.

Files that you share in a channel are stored in your team's SharePoint folder. Files that you share in a private or group conversation are stored in your OneDrive for Business folder and are shared with the people in that conversation.

The OneDrive files you see in Teams are OneDrive for Business files associated with your Office 365 account—not your personal OneDrive. Only you and people you've explicitly given permissions to can see and modify these files. We don't currently support connecting your personal OneDrive to Teams.

You can't share files with people outside your team from within Microsoft Teams. But, if you open the file in Office Online or in an Office application, you can share it from there!

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