Excel keyboard shortcuts

Keyboard shortcuts listed in this topic refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

Some function key shortcuts conflict with default key assignments in Mac OS X version 10.3 or later. To use them, you must change the settings for your function keys. On the Apple menu, go to System Preferences. Under Hardware, click Keyboard > Keyboard and then check Use all F1, F2, etc. as standard function keys.

Function keys

To

Press

Open the Formula Builder

SHIFT + F3
or
FN + SHIFT + F3

Repeat the last Find (Find Next)

SHIFT + F4
or
FN + SHIFT + F4

Close the window

COMMAND + F4
or
FN + COMMAND + F4

Display the Go To dialog box

F5

Display the Find dialog box

SHIFT + F5

Move to the next pane in a workbook that has been split

F6

Move to the previous pane in a workbook that has been split

SHIFT + F6

Move to the next workbook window

COMMAND + F6

Move to the previous workbook window

COMMAND + SHIFT + F6

Check spelling

F7
or
FN + F7

Add to the selection

SHIFT + F8

Display the Macro dialog box

OPTION + F8
or
FN + OPTION + F8

Calculate all sheets in all open workbooks.

F9

Calculate the active sheet.

SHIFT + F9

Display a contextual menu.

SHIFT + F10

Insert a new chart sheet.

F11

Insert a new sheet.

SHIFT + F11

Insert an Excel 4.0 macro sheet

COMMAND+ F11
or
FN + COMMAND + F11

Display the Save As dialog box.

F12

Display the Open dialog box

COMMAND + F12
or
FN + COMMAND + F12

Moving and scrolling in a sheet or workbook

To

Press

Move one cell up, down, left, or right

An arrow key

Move to the edge of the current data region

CONTROL + arrow key

Move to the beginning of the row

HOME

Move to the beginning of the sheet

CONTROL + HOME

Move to the last cell in use on the sheet, which is the cell at the intersection of the rightmost column and the bottom row (in the lower-right corner); or the cell opposite the home cell, which is typically A1

CONTROL + END

Move down one screen

PAGE DOWN

Move up one screen

PAGE UP

Move one screen to the right

OPTION + PAGE DOWN

Move one screen to the left

OPTION + PAGE UP

Move to the next sheet in the workbook

CONTROL + PAGE DOWN

Move to the previous sheet in the workbook

CONTROL + PAGE UP

Move to the next workbook or window

CONTROL + TAB

Move to the previous workbook or window

CONTROL + SHIFT + TAB

Move to the next pane in a workbook that has been split

F6

Move to the previous pane in a workbook that has been split

SHIFT + F6

Scroll to display the active cell

CONTROL + DELETE

Display the Go To dialog box

CONTROL + G

Display the Find dialog box

COMMAND + F

Repeat the last Find action (same as Find Next)

COMMAND + G

Move between unlocked cells on a protected sheet

TAB

Previewing and printing

To

Press

Display the Print dialog box

COMMAND + P

Entering data on a sheet

To

Press

Complete a cell entry and move forward in the selection

RETURN

Start a new line in the same cell

CONTROL + OPTION + RETURN

Fill the selected cell range with the text that you type

CONTROL + RETURN

Complete a cell entry and move back in the selection

SHIFT + RETURN

Complete a cell entry and move to the right in the selection

TAB

Complete a cell entry and move to the left in the selection

SHIFT + TAB

Cancel a cell entry

ESC

Delete the character to the left of the insertion point, or delete the selection

DELETE

Delete the character to the right of the insertion point, or delete the selection

Delete

Delete text to the end of the line

CONTROL + Delete

Move one character up, down, left, or right

An arrow key

Move to the beginning of the line

HOME

Repeat the last action

COMMAND + Y

Edit a cell comment

SHIFT + F2

Fill down

CONTROL + D

Fill to the right

CONTROL + R

Define a name

CONTROL + L

Working in cells or the Formula bar

To

Press

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

DELETE

Complete a cell entry

RETURN

Enter a formula as an array formula

CONTROL + SHIFT + RETURN

Cancel an entry in the cell or formula bar

ESC

Display the Formula Builder after you type a valid function name in a formula

CONTROL + A

Insert a hyperlink

COMMAND + K

Edit the active cell and position the insertion point at the end of the line

CONTROL + U

Open the Formula Builder

SHIFT + F3
or
FN + SHIFT + F3

Calculate all sheets in all open workbooks

COMMAND + =

Calculate the active sheet

COMMAND + SHIFT + =

Start a formula

=

Toggle the formula reference style between absolute, relative, and mixed

COMMAND + T

Insert the AutoSum formula

COMMAND + SHIFT + T

Enter the date

CONTROL + SEMICOLON (;)

Enter the time

COMMAND + SEMICOLON (;)

Copy the value from the cell above the active cell into the cell or the formula bar

CONTROL + SHIFT + INCH MARK (")

Alternate between displaying cell values and displaying cell formulas

CONTROL + GRAVE ACCENT (`)

Copy a formula from the cell above the active cell into the cell or the formula bar

CONTROL + APOSTROPHE (')

Display the AutoComplete list

CONTROL + OPTION + DOWN ARROW

Define a name

CONTROL + L

Formatting and editing data

To

Press

Display the Style dialog box

COMMAND + SHIFT + L

Display the Format Cells dialog box

COMMAND + 1

Apply the general number format

CONTROL + SHIFT + ~

Apply the currency format with two decimal places (negative numbers appear in red with parentheses)

CONTROL + SHIFT + $

Apply the percentage format with no decimal places

CONTROL + SHIFT + %

Apply the exponential number format with two decimal places

CONTROL + SHIFT + ^

Apply the date format with the day, month, and year

CONTROL + SHIFT + #

Apply the time format with the hour and minute, and indicate A.M. or P.M.

CONTROL + SHIFT + @

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values

CONTROL + SHIFT + !

Apply the outline border around the selected cells

COMMAND + OPTION + ZERO

Add an outline border to the right of the selection

COMMAND + OPTION + RIGHT ARROW

Add an outline border to the left of the selection

COMMAND + OPTION + LEFT ARROW

Add an outline border to the top of the selection

COMMAND + OPTION + UP ARROW

Add an outline border to the bottom of the selection

COMMAND + OPTION + DOWN ARROW

Remove outline borders

COMMAND + OPTION + HYPHEN

Apply or remove bold formatting

COMMAND + B

Apply or remove italic formatting

COMMAND + I

Apply or remove underscoring

COMMAND + U

Apply or remove strikethrough formatting

COMMAND + SHIFT + X

Hide rows

CONTROL + 9

Unhide rows

CONTROL + SHIFT + (

Hide columns

CONTROL + ZERO

Unhide columns

CONTROL + SHIFT + )

Add or remove the shadow font style

COMMAND + SHIFT + W

Add or remove the outline font style

COMMAND + SHIFT + D

Edit the active cell

CONTROL + U

Cancel an entry in the cell or the formula bar

ESC

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

DELETE

Paste text into the active cell

COMMAND + V

Complete a cell entry

RETURN

Enter a formula as an array formula

CONTROL + SHIFT + RETURN

Display the Formula Builder after you type a valid function name in a formula

CONTROL + A

Working with a selection

To

Press

Copy the selection

COMMAND + C

Cut the selection

COMMAND + X

Paste the selection

COMMAND + V

Clear the contents of the selection

DELETE

Delete the selection

CONTROL + HYPHEN

Copy text or graphics to the Scrapbook

CONTROL + OPTION + C

Paste to the Scrapbook

CONTROL + OPTION + V

Undo the last action

COMMAND + Z

Move from top to bottom within the selection (down), or move in the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command)

RETURN

Move from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command)

SHIFT + RETURN

Move from left to right within the selection, or move down one cell if only one column is selected

TAB

Move from right to left within the selection, or move up one cell if only one column is selected

SHIFT + TAB

Move clockwise to the next corner of the selection

CONTROL + PERIOD

Insert graphics using the Media Browser

COMMAND + CONTROL + M

Selecting cells, columns, or rows

To

Press

Extend the selection by one cell

SHIFT +arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell

COMMAND+ SHIFT +arrow key

Extend the selection to the beginning of the row

SHIFT + HOME

Extend the selection to the beginning of the sheet

CONTROL + SHIFT + HOME

Extend the selection to the last cell used on the sheet (lower-right corner)

CONTROL + SHIFT + END

Select the entire column

CONTROL + SPACEBAR

Select the entire row

SHIFT + SPACEBAR

Select the entire sheet

COMMAND + A

Select only the active cell when multiple cells are selected

SHIFT + DELETE

Extend the selection down one screen

SHIFT + PAGE DOWN

Extend the selection up one screen

SHIFT + PAGE UP

Alternate between hiding objects, displaying objects, and displaying placeholders for objects

CONTROL + 6

Show or hide the Standard toolbar

CONTROL + 7

Turn on the capability to extend a selection by using the arrow keys

F8

Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range

SHIFT + F8

Select the current array, which is the array that the active cell belongs to

CONTROL + /

Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.

CONTROL + \

Select only cells that are directly referred to by formulas in the selection

CONTROL + SHIFT + [

Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell.

CONTROL + |

Select all cells that are directly or indirectly referred to by formulas in the selection

CONTROL + SHIFT + {

Select only cells with formulas that refer directly to the active cell

CONTROL + ]

Select all cells with formulas that refer directly or indirectly to the active cell

CONTROL + SHIFT + }

Select only visible cells in the current selection

COMMAND + SHIFT + Z

Charts

To

Press

Insert a new chart sheet.

F11

Cycle through chart object selection

An arrow key

Data forms

To

Press

Move to the same field in the next record

DOWN ARROW

Move to the same field in the previous record

UP ARROW

Move to the next field that you can edit in the record

TAB

Move to the previous field that you can edit in the record

SHIFT + TAB

Move to the first field in the next record

RETURN

Move to the first field in the previous record

SHIFT + RETURN

Move to the same field 10 records forward

PAGE DOWN

Move to the same field 10 records back

PAGE UP

Move one character left within a field

LEFT ARROW

Move one character right within a field

RIGHT ARROW

Select the character to the left

SHIFT + LEFT ARROW

Select the character to the right

SHIFT + RIGHT ARROW

Filters and PivotTable reports

To

Press

Display the Filter list or PivotTable page field pop-up menu for the selected cell

OPTION + DOWN ARROW

Outlining data

To

Press

Display or hide outline symbols

CONTROL + 8

Hide selected rows

CONTROL + 9

Unhide selected rows

CONTROL + SHIFT + (

Hide selected columns

CONTROL + ZERO

Unhide selected columns

CONTROL + SHIFT + )

Toolbars

To

Press

Make the first button on a floating toolbar active

OPTION + F10

When a toolbar is active, select the next button or menu on the toolbar

TAB

When a toolbar is active, select the previous button or menu on the toolbar

SHIFT + TAB

Perform the action assigned to the selected button

RETURN

Windows

To

Press

Expand or minimize the ribbon

COMMAND + OPTION + R

Switch to the next application

COMMAND + TAB

Switch to the previous application

COMMAND + SHIFT + TAB

Close the active workbook window

COMMAND + W

Restore the active workbook window size

COMMAND + F5

Move to the next pane in a workbook that has been split

F6

Move to the previous pane in a workbook that has been split

SHIFT + F6

Switch to the next workbook window

COMMAND + F6

Switch to the previous workbook window

COMMAND + SHIFT + F6

Copy the image of the screen to the Clipboard

COMMAND + SHIFT + 3

Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of).

COMMAND + SHIFT + 4

Dialog boxes

To

Press

Move to the next text box

TAB

Move to the previous box, option, control, or command

SHIFT + TAB

Exit a dialog box or cancel an action

ESC

Switch to the next tab

CONTROL + TAB

Switch to the previous tab

CONTROL + SHIFT + TAB

Perform the action assigned to the default command button
(the button with the bold outline, often the OK button)

RETURN

Cancel the command and close

ESC

See also

Create or delete a keyboard shortcut

Applies To: Excel for iPad, Excel for Mac 2011



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