This article describes keyboard shortcuts, function keys, and some other common shortcut keys for Microsoft Excel. This includes the shortcuts that you can use to access the Ribbon.
Click on one of the tabs below for instructions specific to your Excel version (topics for Excel for Windows are listed first, then Mac).
This article describes keyboard shortcuts, function keys, and some other common shortcut keys for Excel 2016. This includes the shortcuts that you can use to access the Ribbon.
Tip: To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.
Note: If an action that you use often does not have a shortcut key, you can record a macro to create one.
Important:
-
These shortcuts refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
-
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
Will my old shortcuts still work?
Keyboard shortcuts that begin with Ctrl will still work in Excel 2016. For example, Ctrl+C still copies to the clipboard, and Ctrl+V still pastes from the clipboard.
Most of the old Alt+ menu shortcuts still work, too. However, you need to know the full shortcut from memory — there are no screen reminders of what letters to press. For example, try pressing Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A box pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and initiate the command. If you don't know the sequence, press Esc and use Key Tip badges instead.
Keyboard shortcuts to navigate the Ribbon
If you're new to the Ribbon, the information in this section can help you understand the Ribbon's keyboard shortcut model. The Ribbon comes with new shortcuts, called Key Tips, which you can make appear when you press the Alt key. The Ribbon groups related commands on tabs. For example, on the Home tab, the Number group includes the Number Format command.
To display a tab on the Ribbon, press the key for the tab—for example, press the letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip badges for that tab's buttons appear. Then, press the key for the button you want.
-
To get to the Ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
-
To hide the Ribbon so you have more room to work, press Ctrl+F1. Repeat to display the Ribbon again.
Go to the access keys for the Ribbon
To go directly to a tab on the Ribbon, press one of the following access keys:
|
To do this |
Press |
|
Open the Tell me box on the Ribbon and type a search term for assistance or Help content. |
Alt+Q, and then enter the search term. |
|
Open the File page and use Backstage view. |
Alt+F |
|
Open the Home tab and format text and numbers and use the Find tool. |
Alt+H |
|
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. |
Alt+N |
|
Open the Page Layout tab and work with themes, page setup, scale, and alignment. |
Alt+P |
|
Open the Formulas tab and insert, trace, and customize functions and calculations. |
Alt+M |
|
Open the Data tab and connect to, sort, filter, analyze, and work with data. |
Alt+A |
|
Open the Review tab and check spelling, add comments, and protect sheets and workbooks. |
Alt+R |
|
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros. |
Alt+W |
Work in the Ribbon tabs and menus with the keyboard
|
To do this |
Press |
|
Select the active tab of the Ribbon, and activate the access keys. |
Alt or F10. To move to a different tab, use access keys or the arrow keys. |
|
Move the focus to commands on the Ribbon. |
Tab or Shift+Tab |
|
Move down, up, left, or right, respectively, among the items on the Ribbon. |
The Down Arrow, Up Arrow, Left Arrow, or Right Arrow key |
|
Activate a selected button. |
Spacebar or Enter |
|
Open the list for a selected command. |
The Down Arrow key |
|
Open the menu for a selected button. |
Alt+Down Arrow |
|
When a menu or submenu is open, move to the next command. |
Down Arrow key |
|
Expand or collapse the Ribbon. |
Ctrl+F1 |
|
Open a context menu. |
Shift+F10 or Context key |
|
Move to the submenu when a main menu is open or selected. |
Left Arrow key |
Frequently used shortcuts
This table lists the most frequently used shortcuts in Excel 2016.
|
To do this |
Press |
|
Close a spreadsheet |
Ctrl+W |
|
Open a spreadsheet |
Ctrl+O |
|
Go to the Home tab |
Alt+H |
|
Save a spreadsheet |
Ctrl+S |
|
Copy |
Ctrl+C |
|
Paste |
Ctrl+V |
|
Undo |
Ctrl+Z |
|
Remove cell contents |
Delete key |
|
Choose a fill color |
Alt+H, H |
|
Cut |
Ctrl+X |
|
Go to Insert tab |
Alt+N |
|
Bold |
Ctrl+B |
|
Center align cell contents |
Alt+H, A, then C |
|
Go to Page Layout tab |
Alt+P |
|
Go to Data tab |
Alt+A |
|
Go to View tab |
Alt+W |
|
Format a cell from context menu |
Shift+F10, or Context key |
|
Add borders |
Alt+H, B |
|
Delete column |
Alt+H,D, then C |
|
Go to Formula tab |
Alt+M |
Navigate in cells: keyboard shortcuts
|
To do this |
Press |
|
Move to the previous cell in a worksheet or the previous option in a dialog box. |
Shift+Tab |
|
Move one cell up in a worksheet. |
Up Arrow key |
|
Move one cell down in a worksheet. |
Down Arrow key |
|
Move one cell left in a worksheet. |
Left Arrow key |
|
Move one cell right in a worksheet. |
Right Arrow key |
|
Move to the edge of the current data region in a worksheet. |
Ctrl+arrow key |
|
Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. |
End, arrow key |
|
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. |
Ctrl+End |
|
Extend the selection of cells to the last used cell on the worksheet (lower-right corner). |
Ctrl+Shift+End |
|
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on. |
Home+Scroll Lock |
|
Move to the beginning of a row in a worksheet. Home Move to the beginning of a worksheet. |
Ctrl+Home |
|
Move one screen down in a worksheet. |
Page Down |
|
Move to the next sheet in a workbook. |
Ctrl+Page Down |
|
Move one screen to the right in a worksheet. |
Alt+Page Down |
|
Move one screen up in a worksheet. |
Page Up |
|
Move one screen to the left in a worksheet. |
Alt+Page Up |
|
Move to the previous sheet in a workbook. |
Ctrl+Page Up |
|
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. |
Tab |
Make selections and perform actions: keyboard shortcuts
|
To do this |
Press |
|
Select the entire worksheet. |
Ctrl+A or Ctrl+Shift+Spacebar |
|
Select the current and next sheet in a workbook. |
Ctrl+Shift+Page Down |
|
Select the current and previous sheet in a workbook. |
Ctrl+Shift+Page Up |
|
Extend the selection of cells by one cell. |
Shift+arrow key |
|
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. |
Ctrl+Shift+arrow key |
|
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. |
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. F8 |
|
Add a non-adjacent cell or range to a selection of cells by using the arrow keys. |
Shift+F8 |
|
Start a new line in the same cell. |
Alt+Enter |
|
Fill the selected cell range with the current entry. |
Ctrl+Enter |
|
Complete a cell entry and select the cell above. |
Shift+Enter |
|
Select an entire column in a worksheet. |
Ctrl+Spacebar |
|
Select an entire row in a worksheet. |
Shift+Spacebar |
|
Select all objects on a worksheet when an object is selected. |
Ctrl+Shift+Spacebar |
|
Extend the selection of cells to the beginning of the worksheet. |
Ctrl+Shift+Home |
|
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. |
Ctrl+A or Ctrl+Shift+Spacebar |
|
Select the current region around the active cell or select an entire PivotTable report. |
Ctrl+Shift+asterisk (*) |
|
Select the first command on the menu when a menu or submenu is visible. |
Home |
|
Repeat the last command or action, if possible. |
Ctrl+Y |
|
Undo the last action. |
Ctrl+Z |
Format in cells: keyboard shortcuts
|
To do this |
Press |
|
Format a cell by using the Format Cells dialog box. |
Ctrl+1 |
|
Format fonts in the Format Cells dialog box. |
Ctrl+Shift+F or Ctrl+Shift+P |
|
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. |
F2 |
|
Add or edit a cell comment. |
Shift+F2 |
|
Insert blank cells with the Insert dialog box. |
Ctrl+Shift+Plus (+) |
|
Display the Delete dialog box to delete selected cells. |
Ctrl+Minus (-) |
|
Enter the current time. |
Ctrl+Shift+colon (:) |
|
Enter the current date. |
Ctrl+semi-colon (;) |
|
Switch between displaying cell values or formulas in the worksheet. |
Ctrl+grave accent (`) |
|
Copy a formula from the cell above the active cell into the cell or the Formula Bar. |
Ctrl+apostrophe (') |
|
Move the selected cells. |
Ctrl+X |
|
Copy the selected cells. |
Ctrl+C |
|
Paste content at the insertion point, replacing any selection. |
Ctrl+V |
|
Paste content by using the Paste Special dialog box. |
Ctrl+Alt+V |
|
Italicize text or remove italic formatting. |
Ctrl+I or Ctrl+3 |
|
Bold text or remove bold formatting. |
Ctrl+B or Ctrl+2 |
|
Underline text or remove underline. |
Ctrl+U or Ctrl+4 |
|
Apply or remove strikethrough formatting. |
Ctrl+5 |
|
Switch between hiding objects, displaying objects, and displaying placeholders for objects. |
Ctrl+6 |
|
Apply an outline border to the selected cells. |
Ctrl+Shift+ampersand (&) |
|
Remove the outline border from the selected cells. |
Ctrl+Shift+underline (_) |
|
Display or hide the outline symbols. |
Ctrl+8 |
|
Hide the selected rows. |
Ctrl+9 |
|
Hide the selected columns. |
Ctrl+0 |
|
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
Ctrl+D |
|
Use the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. |
Ctrl+R |
|
Apply the General number format. |
Ctrl+Shift+tilde (~) |
|
Apply the Currency format with two decimal places (negative numbers in parentheses). |
Ctrl+Shift+dollar sign ($) |
|
Apply the Percentage format with no decimal places. |
Ctrl+Shift+percent (%) |
|
Apply the Scientific number format with two decimal places. |
Ctrl+Shift+caret (^) |
|
Apply the Date format with the day, month, and year. |
Ctrl+Shift+number sign (#) |
|
Apply the Time format with the hour and minute, and AM or PM. |
Ctrl+Shift+at sign (@) |
|
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
Ctrl+Shift+exclamation point (!) |
|
Create or edit a hyperlink. |
Ctrl+K |
|
Check spelling in the active worksheet or selected range. |
F7 |
|
Display the Quick Analysis options for selected cells that contain data. |
Ctrl+Q |
|
Display the Create Table dialog box. |
Ctrl+L or Ctrl+T |
Work with data, functions, and the formula bar: keyboard shortcuts
|
To do this |
Press |
|
Select an entire PivotTable report. |
Ctrl+Shift+asterisk (*) |
|
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. |
F2 |
|
Expand or collapse the formula bar. |
Ctrl+Shift+U |
|
Cancel an entry in the cell or Formula Bar. |
Esc |
|
Complete an entry in the formula bar and select the cell below. |
Enter |
|
Move the cursor to the end of the text when in the formula bar. |
Ctrl+End |
|
Select all text in the formula bar from the cursor position to the end. |
Ctrl+Shift+End |
|
Calculate all worksheets in all open workbooks. |
F9 |
|
Calculate the active worksheet. |
Shift+F9 |
|
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. |
Ctrl+Alt+F9 |
|
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. |
Ctrl+Alt+Shift+F9 |
|
Display the menu or message for an Error Checking button. |
Alt+Shift+F10 |
|
Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula. |
Ctrl+A |
|
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula. |
Ctrl+Shift+A |
|
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column |
Ctrl+E |
|
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. |
F4 |
|
Insert a function. |
Shift+F3 |
|
Copy the value from the cell above the active cell into the cell or the formula bar. |
Ctrl+Shift+straight quotation mark (") |
|
Create an embedded chart of the data in the current range. |
Alt+F1 |
|
Create a chart of the data in the current range in a separate Chart sheet. |
F11 |
|
Define a name to use in references. |
Alt+M, M, D |
|
Paste a name from the Paste Name dialog box (if names have been defined in the workbook. |
F3 |
|
Move to the first field in the next record of a data form. |
Enter |
|
Create, run, edit, or delete a macro. |
Alt+F8 |
|
Open the Microsoft Visual Basic For Applications Editor. |
Alt+F11 |
Function keys
|
Key |
Description |
|
F1 |
Displays the Excel Help task pane. Ctrl+F1 displays or hides the ribbon. Alt+F1 creates an embedded chart of the data in the current range. Alt+Shift+F1 inserts a new worksheet. |
|
F2 |
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. Shift+F2 adds or edits a cell comment. Ctrl+F2 displays the print preview area on the Print tab in the Backstage view. |
|
F3 |
Displays the Paste Name dialog box. Available only if names have been defined in the workbook (Formulas tab, Defined Names group, Define Name). Shift+F3 displays the Insert Function dialog box. |
|
F4 |
Repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. Ctrl+F4 closes the selected workbook window. Alt+F4 closes Excel. |
|
F5 |
Displays the Go To dialog box. Ctrl+F5 restores the window size of the selected workbook window. |
|
F6 |
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area. Shift+F6 switches between the worksheet, Zoom controls, task pane, and ribbon. Ctrl+F6 switches to the next workbook window when more than one workbook window is open. |
|
F7 |
Displays the Spelling dialog box to check spelling in the active worksheet or selected range. Ctrl+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel. |
|
F8 |
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. Shift+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. Ctrl+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. Alt+F8 displays the Macro dialog box to create, run, edit, or delete a macro. |
|
F9 |
Calculates all worksheets in all open workbooks. Shift+F9 calculates the active worksheet. Ctrl+Alt+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Ctrl+Alt+Shift+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Ctrl+F9 minimizes a workbook window to an icon. |
|
F10 |
Turns key tips on or off. (Pressing Alt does the same thing.) Shift+F10 displays the shortcut menu for a selected item. Alt+Shift+F10 displays the menu or message for an Error Checking button. Ctrl+F10 maximizes or restores the selected workbook window. |
|
F11 |
Creates a chart of the data in the current range in a separate Chart sheet. Shift+F11 inserts a new worksheet. Alt+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA). |
|
F12 |
Displays the Save As dialog box. |
Other useful shortcut keys
|
Key |
Description |
|
Alt |
Displays the Key Tips (new shortcuts) on the ribbon. For example, Alt, W, P switches the worksheet to Page Layout view. Alt, W, L switches the worksheet to Normal view. Alt, W, I switches the worksheet to Page Break Preview view. |
|
Arrow Keys |
Move one cell up, down, left, or right in a worksheet. Ctrl+Arrow Key moves to the edge of the current data region in a worksheet. Shift+Arrow Key extends the selection of cells by one cell. Ctrl+Shift+Arrow Key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. Left Arrow or Right Arrow selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons. Down Arrow or Up Arrow selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. Down Arrow or Alt+Down Arrow opens a selected drop-down list. |
|
Backspace |
Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point. |
|
Delete |
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. |
|
End |
End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on. If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column. End also selects the last command on the menu when a menu or submenu is visible. Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text. Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar. |
|
Enter |
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). Alt+Enter starts a new line in the same cell. Ctrl+Enter fills the selected cell range with the current entry. Shift+Enter completes a cell entry and selects the cell above. |
|
Esc |
Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again. |
|
Home |
Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on. Selects the first command on the menu when a menu or submenu is visible. Ctrl+Home moves to the beginning of a worksheet. Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet. |
|
Page Down |
Moves one screen down in a worksheet. Alt+Page Down moves one screen to the right in a worksheet. Ctrl+Page Down moves to the next sheet in a workbook. Ctrl+Shift+Page Down selects the current and next sheet in a workbook. |
|
Page Up |
Moves one screen up in a worksheet. Alt+Page Up moves one screen to the left in a worksheet. Ctrl+Page Up moves to the previous sheet in a workbook. Ctrl+Shift+Page Up selects the current and previous sheet in a workbook. |
|
Spacebar |
In a dialog box, performs the action for the selected button, or selects or clears a check box. Ctrl+Spacebar selects an entire column in a worksheet. Shift+Spacebar selects an entire row in a worksheet. Ctrl+Shift+Spacebar selects the entire worksheet.
Alt+Spacebar displays the Control menu for the Excel window. |
|
Tab |
Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog box. Ctrl+Tab switches to the next tab in dialog box. Ctrl+Shift+Tab switches to the previous tab in a dialog box. |
This article describes keyboard shortcuts, function keys, and some other common shortcut keys for Excel 2013. This includes the shortcuts that you can use to access the Ribbon.
Tip: To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.
Note: If an action that you use often does not have a shortcut key, you can record a macro to create one.
Important:
-
These shortcuts refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
-
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
Keyboard access to the Ribbon
If you're new to the Ribbon, the information in this section can help you understand the Ribbon's keyboard shortcut model. The Ribbon comes with new shortcuts, called Key Tips, which you can make appear when you press the Alt key.
To display a tab on the Ribbon, press the key for the tab—for example, press the letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip badges for that tab's buttons appear. Then, press the key for the button you want.
Will my old shortcuts still work?
Keyboard shortcuts that begin with Ctrl will still work in Microsoft Excel 2013. For example, Ctrl+C still copies to the clipboard, and Ctrl+V still pastes from the clipboard.
Most of the old Alt+ menu shortcuts still work, too. However, you need to know the full shortcut from memory — there are no screen reminders of what letters to press. For example, try pressing Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A box pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and initiate the command. If you don't know the sequence, press Esc and use Key Tip badges instead.
Ctrl combination shortcut keys
|
Key |
Description |
|
Ctrl+PgDn |
Switches between worksheet tabs, from left-to-right. |
|
Ctrl+PgUp |
Switches between worksheet tabs, from right-to-left. |
|
Ctrl+Shift+& |
Applies the outline border to the selected cells. |
|
Ctrl+Shift_ |
Removes the outline border from the selected cells. |
|
Ctrl+Shift+~ |
Applies the General number format. |
|
Ctrl+Shift+$ |
Applies the Currency format with two decimal places (negative numbers in parentheses). |
|
Ctrl+Shift+% |
Applies the Percentage format with no decimal places. |
|
Ctrl+Shift+^ |
Applies the Scientific number format with two decimal places. |
|
Ctrl+Shift+# |
Applies the Date format with the day, month, and year. |
|
Ctrl+Shift+@ |
Applies the Time format with the hour and minute, and AM or PM. |
|
Ctrl+Shift+! |
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
|
Ctrl+Shift+* |
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. |
|
Ctrl+Shift+: |
Enters the current time. |
|
Ctrl+Shift+" |
Copies the value from the cell above the active cell into the cell or the Formula Bar. |
|
Ctrl+Shift+Plus (+) |
Displays the Insert dialog box to insert blank cells. |
|
Ctrl+Minus (-) |
Displays the Delete dialog box to delete the selected cells. |
|
Ctrl+; |
Enters the current date. |
|
Ctrl+` |
Alternates between displaying cell values and displaying formulas in the worksheet. |
|
Ctrl+' |
Copies a formula from the cell above the active cell into the cell or the Formula Bar. |
|
Ctrl+1 |
Displays the Format Cells dialog box. |
|
Ctrl+2 |
Applies or removes bold formatting. |
|
Ctrl+3 |
Applies or removes italic formatting. |
|
Ctrl+4 |
Applies or removes underlining. |
|
Ctrl+5 |
Applies or removes strikethrough. |
|
Ctrl+6 |
Alternates between hiding and displaying objects. |
|
Ctrl+8 |
Displays or hides the outline symbols. |
|
Ctrl+9 |
Hides the selected rows. |
|
Ctrl+0 |
Hides the selected columns. |
|
Ctrl+A |
Selects the entire worksheet. If the worksheet contains data, Ctrl+A selects the current region. Pressing Ctrl+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. Ctrl+Shift+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. |
|
Ctrl+B |
Applies or removes bold formatting. |
|
Ctrl+C |
Copies the selected cells. |
|
Ctrl+D |
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
|
Ctrl+E |
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column |
|
Ctrl+F |
Displays the Find and Replace dialog box, with the Find tab selected. Shift+F5 also displays this tab, while Shift+F4 repeats the last Find action. Ctrl+Shift+F opens the Format Cells dialog box with the Font tab selected. |
|
Ctrl+G |
Displays the Go To dialog box. F5 also displays this dialog box. |
|
Ctrl+H |
Displays the Find and Replace dialog box, with the Replace tab selected. |
|
Ctrl+I |
Applies or removes italic formatting. |
|
Ctrl+K |
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. |
|
Ctrl+L |
Displays the Create Table dialog box. |
|
Ctrl+N |
Creates a new, blank workbook. |
|
Ctrl+O |
Displays the Open dialog box to open or find a file. Ctrl+Shift+O selects all cells that contain comments. |
|
Ctrl+P |
Displays the Print tab in Microsoft Office Backstage view. Ctrl+Shift+P opens the Format Cells dialog box with the Font tab selected. |
|
Ctrl+Q |
Displays the Quick Analysis options for your data when you have cells that contain that data selected. |
|
Ctrl+R |
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. |
|
Ctrl+S |
Saves the active file with its current file name, location, and file format. |
|
Ctrl+T |
Displays the Create Table dialog box. |
|
Ctrl+U |
Applies or removes underlining. Ctrl+Shift+U switches between expanding and collapsing of the formula bar. |
|
Ctrl+V |
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. Ctrl+Alt+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. |
|
Ctrl+W |
Closes the selected workbook window. |
|
Ctrl+X |
Cuts the selected cells. |
|
Ctrl+Y |
Repeats the last command or action, if possible. |
|
Ctrl+Z |
Uses the Undo command to reverse the last command or to delete the last entry that you typed. |
Tip: The Ctrl combinations Ctrl+J and Ctrl+M are currently unassigned shortcuts.
Function keys
|
Key |
Description |
|
F1 |
Displays the Excel Help task pane. Ctrl+F1 displays or hides the Ribbon. Alt+F1 creates an embedded chart of the data in the current range. Alt+Shift+F1 inserts a new worksheet. |
|
F2 |
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. Shift+F2 adds or edits a cell comment. Ctrl+F2 displays the print preview area on the Print tab in the Backstage view. |
|
F3 |
Displays the Paste Name dialog box. Available only if names have been defined in the workbook (Formulas tab, Defined Names group, Define Name). Shift+F3 displays the Insert Function dialog box. |
|
F4 |
Repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. Ctrl+F4 closes the selected workbook window. Alt+F4 closes Excel. |
|
F5 |
Displays the Go To dialog box. Ctrl+F5 restores the window size of the selected workbook window. |
|
F6 |
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. Shift+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. Ctrl+F6 switches to the next workbook window when more than one workbook window is open. |
|
F7 |
Displays the Spelling dialog box to check spelling in the active worksheet or selected range. Ctrl+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel. |
|
F8 |
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. Shift+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. Ctrl+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. Alt+F8 displays the Macro dialog box to create, run, edit, or delete a macro. |
|
F9 |
Calculates all worksheets in all open workbooks. Shift+F9 calculates the active worksheet. Ctrl+Alt+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Ctrl+Alt+Shift+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Ctrl+F9 minimizes a workbook window to an icon. |
|
F10 |
Turns key tips on or off. (Pressing Alt does the same thing.) Shift+F10 displays the shortcut menu for a selected item. Alt+Shift+F10 displays the menu or message for an Error Checking button. Ctrl+F10 maximizes or restores the selected workbook window. |
|
F11 |
Creates a chart of the data in the current range in a separate Chart sheet. Shift+F11 inserts a new worksheet. Alt+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA). |
|
F12 |
Displays the Save As dialog box. |
Other useful shortcut keys
|
Key |
Description |
|
Alt |
Displays the Key Tips (new shortcuts) on the Ribbon. For example, Alt, W, P switches the worksheet to Page Layout view. Alt, W, L switches the worksheet to Normal view. Alt, W, I switches the worksheet to Page Break Preview view. |
|
Arrow Keys |
Move one cell up, down, left, or right in a worksheet. Ctrl+Arrow Key moves to the edge of the current data region in a worksheet. Shift+Arrow Key extends the selection of cells by one cell. Ctrl+Shift+Arrow Key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. Left Arrow or Right Arrow selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons. Down Arrow or Up Arrow selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. Down Arrow or Alt+Down Arrow opens a selected drop-down list. |
|
Backspace |
Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point. |
|
Delete |
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. |
|
End |
End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on. If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column. End also selects the last command on the menu when a menu or submenu is visible. Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text. Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar. |
|
Enter |
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). Alt+Enter starts a new line in the same cell. Ctrl+Enter fills the selected cell range with the current entry. Shift+Enter completes a cell entry and selects the cell above. |
|
Esc |
Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again. |
|
Home |
Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on. Selects the first command on the menu when a menu or submenu is visible. Ctrl+Home moves to the beginning of a worksheet. Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet. |
|
Page Down |
Moves one screen down in a worksheet. Alt+Page Down moves one screen to the right in a worksheet. Ctrl+Page Down moves to the next sheet in a workbook. Ctrl+Shift+Page Down selects the current and next sheet in a workbook. |
|
Page Up |
Moves one screen up in a worksheet. Alt+Page Up moves one screen to the left in a worksheet. Ctrl+Page Up moves to the previous sheet in a workbook. Ctrl+Shift+Page Up selects the current and previous sheet in a workbook. |
|
Spacebar |
In a dialog box, performs the action for the selected button, or selects or clears a check box. Ctrl+Spacebar selects an entire column in a worksheet. Shift+Spacebar selects an entire row in a worksheet. Ctrl+Shift+Spacebar selects the entire worksheet.
Alt+Spacebar displays the Control menu for the Excel window. |
|
Tab |
Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog box. Ctrl+Tab switches to the next tab in dialog box. Ctrl+Shift+Tab switches to the previous tab in a dialog box. |
This article describes keyboard shortcuts, function keys, and some other common shortcut keys for Excel 2010. This includes the shortcuts that you can use to access the Ribbon.
Note: If you are using Microsoft Excel Starter 2010, be aware that not all the features listed for Excel are supported in Excel Starter 2010.
Tip: To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.
Note: If an action that you use often does not have a shortcut key, you can record a macro to create one.
Important:
-
These shortcuts refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
-
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
Keyboard access to the Ribbon
If you're new to the Ribbon, the information in this section can help you understand the Ribbon's keyboard shortcut model. The Ribbon comes with new shortcuts, called Key Tips, which you can make appear when you press the Alt key.
To display a tab on the Ribbon, press the key for the tab—for example, press the letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip badges for that tab's buttons appear. Then, press the key for the button you want.
Will my old shortcuts still work?
Keyboard shortcuts that begin with CTRL will still work in Excel 2010. For example, CTRL+C still copies to the clipboard, and CTRL+V still pastes from the clipboard.
Most of the old ALT+ menu shortcuts still work, too. However, you need to know the full shortcut from memory — there are no screen reminders of what letters to press. For example, try pressing ALT, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A box pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and initiate the command. If you don't know the sequence, press ESC and use Key Tip badges instead.
CTRL combination shortcut keys
Tip: Download or print a Quick Reference Card: Keyboard Shortcuts - Ctrl keys. (PDF)
|
Key |
Description |
|
CTRL+PgUp |
Switches between worksheet tabs, from left-to-right. |
|
CTRL+PgDn |
Switches between worksheet tabs, from right-to-left. |
|
CTRL+SHIFT+( |
Unhides any hidden rows within the selection. |
|
CTRL+SHIFT+& |
Applies the outline border to the selected cells. |
|
CTRL+SHIFT_ |
Removes the outline border from the selected cells. |
|
CTRL+SHIFT+~ |
Applies the General number format. |
|
CTRL+SHIFT+$ |
Applies the Currency format with two decimal places (negative numbers in parentheses). |
|
CTRL+SHIFT+% |
Applies the Percentage format with no decimal places. |
|
CTRL+SHIFT+^ |
Applies the Scientific number format with two decimal places. |
|
CTRL+SHIFT+# |
Applies the Date format with the day, month, and year. |
|
CTRL+SHIFT+@ |
Applies the Time format with the hour and minute, and AM or PM. |
|
CTRL+SHIFT+! |
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
|
CTRL+SHIFT+* |
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. |
|
CTRL+SHIFT+: |
Enters the current time. |
|
CTRL+SHIFT+" |
Copies the value from the cell above the active cell into the cell or the Formula Bar. |
|
CTRL+SHIFT+Plus (+) |
Displays the Insert dialog box to insert blank cells. |
|
CTRL+Minus (-) |
Displays the Delete dialog box to delete the selected cells. |
|
CTRL+; |
Enters the current date. |
|
CTRL+` |
Alternates between displaying cell values and displaying formulas in the worksheet. |
|
CTRL+' |
Copies a formula from the cell above the active cell into the cell or the Formula Bar. |
|
CTRL+1 |
Displays the Format Cells dialog box. |
|
CTRL+2 |
Applies or removes bold formatting. |
|
CTRL+3 |
Applies or removes italic formatting. |
|
CTRL+4 |
Applies or removes underlining. |
|
CTRL+5 |
Applies or removes strikethrough. |
|
CTRL+6 |
Alternates between hiding and displaying objects. |
|
CTRL+8 |
Displays or hides the outline symbols. |
|
CTRL+9 |
Hides the selected rows. |
|
CTRL+0 |
Hides the selected columns. |
|
CTRL+A |
Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. |
|
CTRL+B |
Applies or removes bold formatting. |
|
CTRL+C |
Copies the selected cells. |
|
CTRL+D |
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
|
CTRL+F |
Displays the Find and Replace dialog box, with the Find tab selected. SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action. CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected. |
|
CTRL+G |
Displays the Go To dialog box. F5 also displays this dialog box. |
|
CTRL+H |
Displays the Find and Replace dialog box, with the Replace tab selected. |
|
CTRL+I |
Applies or removes italic formatting. |
|
CTRL+K |
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. |
|
CTRL+L |
Displays the Create Table dialog box. |
|
CTRL+N |
Creates a new, blank workbook. |
|
CTRL+O |
Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments. |
|
CTRL+P |
Displays the Print tab in Microsoft Office Backstage view. CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected. |
|
CTRL+R |
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. |
|
CTRL+S |
Saves the active file with its current file name, location, and file format. |
|
CTRL+T |
Displays the Create Table dialog box. |
|
CTRL+U |
Applies or removes underlining. CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. |
|
CTRL+V |
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. |
|
CTRL+W |
Closes the selected workbook window. |
|
CTRL+X |
Cuts the selected cells. |
|
CTRL+Y |
Repeats the last command or action, if possible. |
|
CTRL+Z |
Uses the Undo command to reverse the last command or to delete the last entry that you typed. |
Tip: The CTRL cominbations CTRL+E, CTRL+J, CTRL+M, and CTRL+Q are currently unassigned shortcuts.
Function keys
Tip: Download or print a Quick Reference Card: Keyboard Shortcuts - Function keys. (PDF)
|
Key |
Description |
|
F1 |
Displays the Excel Help task pane. CTRL+F1 displays or hides the Ribbon. ALT+F1 creates an embedded chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet. |
|
F2 |
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 adds or edits a cell comment. CTRL+F2 displays the print preview area on the Print tab in the Backstage view. |
|
F3 |
Displays the Paste Name dialog box. Available only if there are existing names in the workbook. SHIFT+F3 displays the Insert Function dialog box. |
|
F4 |
Repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. CTRL+F4 closes the selected workbook window. ALT+F4 closes Excel. |
|
F5 |
Displays the Go To dialog box. CTRL+F5 restores the window size of the selected workbook window. |
|
F6 |
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open. |
|
F7 |
Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. |
|
F8 |
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro. |
|
F9 |
Calculates all worksheets in all open workbooks. SHIFT+F9 calculates the active worksheet. CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon. |
|
F10 |
Turns key tips on or off. (Pressing ALT does the same thing.) SHIFT+F10 displays the shortcut menu for a selected item. ALT+SHIFT+F10 displays the menu or message for an Error Checking button. CTRL+F10 maximizes or restores the selected workbook window. |
|
F11 |
Creates a chart of the data in the current range in a separate Chart sheet. SHIFT+F11 inserts a new worksheet. ALT+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA). |
|
F12 |
Displays the Save As dialog box. |
Other useful shortcut keys
Note: Download or print a Quick Reference Card: Keyboard Shortcuts - Miscellaneous. (PDF)
|
Key |
Description |
|
ALT |
Displays the Key Tips (new shortcuts) on the Ribbon. For example, ALT, W, P switches the worksheet to Page Layout view. ALT, W, L switches the worksheet to Normal view. ALT, W, I switches the worksheet to Page Break Preview view. |
|
ARROW KEYS |
Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list. |
|
BACKSPACE |
Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point. |
|
DELETE |
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. |
|
END |
END turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column. END also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar. |
|
ENTER |
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above. |
|
ESC |
Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again. |
|
HOME |
Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet. |
|
PAGE DOWN |
Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook. |
|
PAGE UP |
Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. |
|
SPACEBAR |
In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet.
ALT+SPACEBAR displays the Control menu for the Excel window. |
|
TAB |
Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box. |
This article describes keyboard shortcuts, function keys, and some other common shortcut keys for Excel 2007. This includes the shortcuts that you can use to access the Ribbon.
Tip: To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.
Note: If an action that you use often does not have a shortcut key, you can record a macro to create one.
Important:
-
These shortcuts refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
-
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
CTRL combination shortcut keys
|
Key |
Description |
|
CTRL+PgUp |
Switches between worksheet tabs, from left-to-right. |
|
CTRL+PgDn |
Switches between worksheet tabs, from right-to-left. |
|
CTRL+SHIFT+( |
Unhides any hidden rows within the selection. |
|
CTRL+SHIFT+) |
Unhides any hidden columns within the selection. |
|
CTRL+SHIFT+& |
Applies the outline border to the selected cells. |
|
CTRL+SHIFT_ |
Removes the outline border from the selected cells. |
|
CTRL+SHIFT+~ |
Applies the General number format. |
|
CTRL+SHIFT+$ |
Applies the Currency format with two decimal places (negative numbers in parentheses). |
|
CTRL+SHIFT+% |
Applies the Percentage format with no decimal places. |
|
CTRL+SHIFT+^ |
Applies the Exponential number format with two decimal places. |
|
CTRL+SHIFT+# |
Applies the Date format with the day, month, and year. |
|
CTRL+SHIFT+@ |
Applies the Time format with the hour and minute, and AM or PM. |
|
CTRL+SHIFT+! |
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
|
CTRL+SHIFT+* |
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. |
|
CTRL+SHIFT+: |
Enters the current time. |
|
CTRL+SHIFT+" |
Copies the value from the cell above the active cell into the cell or the Formula Bar. |
|
CTRL+SHIFT+Plus (+) |
Displays the Insert dialog box to insert blank cells. |
|
CTRL+Minus (-) |
Displays the Delete dialog box to delete the selected cells. |
|
CTRL+; |
Enters the current date. |
|
CTRL+` |
Alternates between displaying cell values and displaying formulas in the worksheet. |
|
CTRL+' |
Copies a formula from the cell above the active cell into the cell or the Formula Bar. |
|
CTRL+1 |
Displays the Format Cells dialog box. |
|
CTRL+2 |
Applies or removes bold formatting. |
|
CTRL+3 |
Applies or removes italic formatting. |
|
CTRL+4 |
Applies or removes underlining. |
|
CTRL+5 |
Applies or removes strikethrough. |
|
CTRL+6 |
Alternates between hiding objects, displaying objects, and displaying placeholders for objects. |
|
CTRL+8 |
Displays or hides the outline symbols. |
|
CTRL+9 |
Hides the selected rows. |
|
CTRL+0 |
Hides the selected columns. |
|
CTRL+A |
Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. |
|
CTRL+B |
Applies or removes bold formatting. |
|
CTRL+C |
Copies the selected cells. CTRL+C followed by another CTRL+C displays the Clipboard. |
|
CTRL+D |
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
|
CTRL+F |
Displays the Find and Replace dialog box, with the Find tab selected. SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action. CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected. |
|
CTRL+G |
Displays the Go To dialog box. F5 also displays this dialog box. |
|
CTRL+H |
Displays the Find and Replace dialog box, with the Replace tab selected. |
|
CTRL+I |
Applies or removes italic formatting. |
|
CTRL+K |
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. |
|
CTRL+N |
Creates a new, blank workbook. |
|
CTRL+O |
Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments. |
|
CTRL+P |
Displays the Print dialog box. CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected. |
|
CTRL+R |
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. |
|
CTRL+S |
Saves the active file with its current file name, location, and file format. |
|
CTRL+T |
Displays the Create Table dialog box. |
|
CTRL+U |
Applies or removes underlining. CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. |
|
CTRL+V |
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. |
|
CTRL+W |
Closes the selected workbook window. |
|
CTRL+X |
Cuts the selected cells. |
|
CTRL+Y |
Repeats the last command or action, if possible. |
|
CTRL+Z |
Uses the Undo command to reverse the last command or to delete the last entry that you typed. CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed. |
Function keys
|
Key |
Description |
|
F1 |
Displays the Microsoft Office Excel Help task pane. CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface. ALT+F1 creates a chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet. |
|
F2 |
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 adds or edits a cell comment. CTRL+F2 displays the Print Preview window. |
|
F3 |
Displays the Paste Name dialog box. SHIFT+F3 displays the Insert Function dialog box. |
|
F4 |
Repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references. CTRL+F4 closes the selected workbook window. |
|
F5 |
Displays the Go To dialog box. CTRL+F5 restores the window size of the selected workbook window. |
|
F6 |
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open. |
|
F7 |
Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. |
|
F8 |
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro. |
|
F9 |
Calculates all worksheets in all open workbooks. SHIFT+F9 calculates the active worksheet. CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon. |
|
F10 |
Turns key tips on or off. SHIFT+F10 displays the shortcut menu for a selected item. ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL+F10 maximizes or restores the selected workbook window. |
|
F11 |
Creates a chart of the data in the current range. SHIFT+F11 inserts a new worksheet. ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). |
|
F12 |
Displays the Save As dialog box. |
Other useful shortcut keys
|
Key |
Description |
|
ARROW KEYS |
Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list. |
|
BACKSPACE |
Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point. |
|
DELETE |
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. |
|
END |
Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar. |
|
ENTER |
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above. |
|
ESC |
Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again. |
|
HOME |
Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet. |
|
PAGE DOWN |
Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook. |
|
PAGE UP |
Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. |
|
SPACEBAR |
In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet.
ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window. |
|
TAB |
Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box. |
Excel 2016 for Mac keyboard shortcuts are listed here. If you use Excel on a Windows computer, many of the shortcuts that use the CTRL key also work in Excel 2016 for Mac. However, not all do. When in doubt, consult this list. Please note that the shortcuts listed in this topic refer to the U.S. keyboard layout.
Frequently used shortcuts
|
To do this |
Press |
|
Paste |
|
|
Copy |
|
|
Clear |
DELETE |
|
Save |
|
|
Undo |
|
|
Redo |
|
|
Cut |
|
|
Bold |
|
|
|
|
|
Open Visual Basic |
OPTION + F11 |
|
Fill Down |
|
|
Fill Right |
|
|
Insert cells |
CONTROL + SHIFT + = |
|
Delete cells |
|
|
Calculate all open workbooks |
|
|
Close window |
|
|
Quit Excel |
|
|
Display the Go To dialog box |
CONTROL + G |
|
Display the Format Cells dialog box |
|
|
Display the Replace dialog box |
CONTROL + H |
|
Paste Special |
|
|
Underline |
|
|
Italic |
|
|
New blank workbook |
|
|
New workbook from template |
|
|
Display the Save As dialog box |
|
|
Display the Help window |
F1 |
|
Select All |
|
|
Add or remove a filter |
|
|
Minimize or maximize the ribbon tabs |
|
|
Display the Open dialog box |
|
|
Check spelling |
F7 |
|
Open the thesaurus |
SHIFT + F7 |
|
Display the Formula Builder |
SHIFT + F3 |
|
Open the Define Name dialog box |
|
|
Open the Create names dialog box |
|
|
Insert a new sheet * |
SHIFT + F11 |
|
|
|
|
Print preview |
|
+ V ** This shortcut conflicts with a default Mac OS key assignment. To use this shortcut, you must change your Mac keyboard settings. Go to Apple > System Preferences > Keyboard > Shortcuts. Click Mission Control, and then click to deselect the Show Desktop option.
Function keys
Note: Note: If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your system preferences: Go to Apple > System Preferences > Keyboard. Then select the check box for Use all F1, F2, etc. as standard function keys.
|
To do this |
Press |
|
Display the Help window |
F1 |
|
Edit the selected cell |
F2 |
|
Insert or edit a cell comment |
Shift + F2 |
|
Open the Save dialog |
Option + F2 |
|
Open the Formula Builder |
Shift+F3 |
|
Open the Define Name dialog |
|
|
Close |
|
|
Display the Go To dialog |
F5 |
|
Display the Find dialog |
Shift + F5 |
|
Move to the Search Sheet dialog |
Control + F5 |
|
Check spelling |
F7 |
|
Open the thesaurus |
Shift + F7 or Control + Option +
|
|
Extend the selection |
F8 |
|
Add to the selection |
Shift + F8 |
|
Display the Macro dialog |
Option+F8 |
|
Calculate all open workbooks |
F9 |
|
Calculate the active sheet |
Shift + F9 |
|
Minimize the active window |
Control + F9 |
|
Display a contextual menu, or "right click" menu |
Shift + F10 |
|
Maximize or restore the active window |
Control + F10 or
|
|
Insert a new chart sheet* |
F11 |
|
Insert a new sheet* |
Shift + F11 |
|
Insert an Excel 4.0 macro sheet |
|
|
Open Visual Basic |
Option + F11 |
|
Display the Save As dialog |
F12 |
|
Display the Open dialog |
|
Move and scroll in a sheet or workbook
|
To do this |
Press |
|
Move one cell up, down, left, or right |
An arrow key |
|
Move to the edge of the current data region |
|
|
Move to the beginning of the row |
HOME |
|
Move to the beginning of the sheet |
CONTROL + HOME |
|
Move to the last cell in use on the sheet |
CONTROL + END |
|
Move down one screen |
PAGE DOWN |
|
Move up one screen |
PAGE UP |
|
Move one screen to the right |
OPTION + PAGE DOWN |
|
Move one screen to the left |
OPTION + PAGE UP |
|
Move to the next sheet in the workbook |
CONTROL + PAGE DOWN |
|
Move to the previous sheet in the workbook |
CONTROL + PAGE DOWN |
|
Scroll to display the active cell |
CONTROL + DELETE |
|
Display the Go To dialog box |
CONTROL + G |
|
Display the Find dialog box |
CONTROL + F |
|
Access search (when in a cell or when a cell is selected) |
|
|
Move between unlocked cells on a protected sheet |
TAB |
|
To do this |
Press |
|
|
|
|
Print preview |
|
Enter data on a sheet
Note: Note: If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your system preferences: Go to Apple > System Preferences > Keyboard. Then select the check box for Use all F1, F2, etc. as standard function keys.
|
To do this |
Press |
|
Edit the selected cell |
F2 |
|
Complete a cell entry and move forward in the selection |
RETURN |
|
Start a new line in the same cell |
CONTROL + OPTION + RETURN |
|
Fill the selected cell range with the text that you type |
|
|
Complete a cell entry and move up in the selection |
SHIFT + RETURN |
|
Complete a cell entry and move to the right in the selection |
TAB |
|
Complete a cell entry and move to the left in the selection |
SHIFT + TAB |
|
Cancel a cell entry |
ESC |
|
Delete the character to the left of the insertion point, or delete the selection |
DELETE |
|
Delete the character to the right of the insertion point, or delete the selection |
|
|
Delete text to the end of the line |
CONTROL +
|
|
Move one character up, down, left, or right |
An arrow key |
|
Move to the beginning of the line |
HOME |
|
Insert a comment |
SHIFT + F2 |
|
Open and edit a cell comment |
SHIFT + F2 |
|
Fill down |
CONTROL + D
|
|
Fill to the right |
CONTROL + R
|
|
Define a name |
CONTROL + L |
Work in cells in the Formula bar
Note: Note: If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your system preferences: Go to Apple > System Preferences > Keyboard. Then select the check box for Use all F1, F2, etc. as standard function keys.
|
To do this |
Press |
|
Edit the selected cell |
F2 |
|
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
DELETE |
|
Complete a cell entry |
RETURN |
|
Enter a formula as an array formula |
|
|
Cancel an entry in the cell or formula bar |
ESC |
|
Display the Formula Builder after you type a valid function name in a formula |
CONTROL + A |
|
Insert a hyperlink |
|
|
Edit the active cell and position the insertion point at the end of the line |
CONTROL + U |
|
Open the Formula Builder |
SHIFT + F3 |
|
Calculate the active sheet |
SHIFT + F9 |
|
Display a contextual menu |
SHIFT + F10 |
|
Start a formula |
= |
|
Toggle the formula reference style between absolute, relative, and mixed |
|
|
Insert the AutoSum formula |
|
|
Enter the date |
CONTROL + SEMICOLON (;) |
|
Enter the time |
|
|
Copy the value from the cell above the active cell into the cell or the formula bar |
CONTROL + SHIFT + INCH MARK (") |
|
Alternate between displaying cell values and displaying cell formulas |
CONTROL + GRAVE ACCENT (`) |
|
Copy a formula from the cell above the active cell into the cell or the formula bar |
CONTROL + APOSTROPHE (') |
|
Display the AutoComplete list |
CONTROL + OPTION + DOWN ARROW |
|
Define a name |
CONTROL + L |
|
Open the Smart Lookup pane |
CONTROL + OPTION +
|
Format and edit data
|
To do this |
Press |
|
Edit the selected cell |
F2 |
|
Create a table |
|
|
Insert a line break in a cell |
|
|
Insert special characters like symbols, including emoji |
CONTROL +
|
|
Increase font size |
|
|
Decrease font size |
|
|
Align center |
|
|
Align left |
|
|
Display the Modify Cell Style dialog box |
|
|
Display the Format Cells dialog box |
|
|
Apply the general number format |
CONTROL + SHIFT + ~ |
|
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) |
CONTROL + SHIFT + $ |
|
Apply the percentage format with no decimal places |
CONTROL + SHIFT + % |
|
Apply the exponential number format with two decimal places |
CONTROL + SHIFT + ^ |
|
Apply the date format with the day, month, and year |
CONTROL + SHIFT + # |
|
Apply the time format with the hour and minute, and indicate AM or PM |
CONTROL + SHIFT + @ |
|
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values |
CONTROL + SHIFT + ! |
|
Apply the outline border around the selected cells |
|
|
Add an outline border to the right of the selection |
|
|
Add an outline border to the left of the selection |
|
|
Add an outline border to the top of the selection |
|
|
Add an outline border to the bottom of the selection |
|
|
Remove outline borders |
|
|
Apply or remove bold formatting |
|
|
Apply or remove italic formatting |
|
|
Apply or remove underscoring |
|
|
Apply or remove strikethrough formatting |
|
|
Hide a column |
|
|
Unhide a column |
|
|
Hide a row |
|
|
Unhide a row |
|
|
Edit the active cell |
CONTROL + U |
|
Cancel an entry in the cell or the formula bar |
ESC |
|
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
DELETE |
|
Paste text into the active cell |
|
|
Complete a cell entry |
RETURN |
|
Give selected cells the current cell's entry |
|
|
Enter a formula as an array formula |
|
|
Display the Formula Builder after you type a valid function name in a formula |
CONTROL + A |
Work with a selection
|
To do this |
Press |
|
Copy |
|
|
Paste |
|
|
Cut |
|
|
Clear |
DELETE |
|
Delete the selection |
CONTROL + HYPHEN |
|
Undo the last action |
|
|
Hide a column |
|
|
Unhide a column |
|
|
Hide a row |
|
|
Unhide a row |
|
|
Move from top to bottom within the selection (down) * |
RETURN |
|
Move from bottom to top within the selection (up) * |
SHIFT + RETURN |
|
Move from left to right within the selection, |
TAB |
|
Move from right to left within the selection, |
SHIFT + TAB |
|
Move clockwise to the next corner of the selection |
CONTROL + PERIOD |
|
Group selected cells |
|
|
Ungroup selected cells |
|
Select cells, columns, or rows
Note: Note: If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your system preferences: Go to Apple > System Preferences > Keyboard. Then select the check box for Use all F1, F2, etc. as standard function keys.
|
To do this |
Press |
|
Extend the selection by one cell |
SHIFT + arrow key |
|
Extend the selection to the last nonblank cell |
|
|
Extend the selection to the beginning of the row |
SHIFT + HOME |
|
Extend the selection to the beginning of the sheet |
CONTROL + SHIFT + HOME |
|
Extend the selection to the last cell used |
CONTROL + SHIFT + END |
|
Select the entire column |
CONTROL + SPACEBAR |
|
Select the entire row |
SHIFT + SPACEBAR |
|
Select the entire sheet |
|
|
Select only visible cells |
|
|
Select only the active cell when multiple cells are selected |
SHIFT + DELETE |
|
Extend the selection down one screen |
SHIFT + PAGE DOWN |
|
Extend the selection up one screen |
SHIFT + PAGE UP |
|
Alternate between hiding objects, displaying objects, |
CONTROL + 6 |
|
Turn on the capability to extend a selection |
F8 |
|
Add another range of cells to the selection |
SHIFT + F8 |
|
Select the current array, which is the array that the |
CONTROL + / |
|
Select cells in a row that don't match the value |
CONTROL + \ |
|
Select only cells that are directly referred to by formulas in the selection |
CONTROL + SHIFT + [ |
|
Select all cells that are directly or indirectly referred to by formulas in the selection |
CONTROL + SHIFT + { |
|
Select only cells with formulas that refer directly to the active cell |
CONTROL + ] |
|
Select all cells with formulas that refer directly or indirectly to the active cell |
CONTROL + SHIFT + } |
Use charts
Note: Note: If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your system preferences: Go to Apple > System Preferences > Keyboard. Then select the check box for Use all F1, F2, etc. as standard function keys.
|
To do this |
Press |
|
Insert a new chart sheet. * |
F11 |
|
Cycle through chart object selection |
An arrow key |
* This shortcut conflicts with a default Mac OS key assignment. To use this shortcut, you must change your Mac keyboard settings. Go to Apple > System Preferences > Keyboard > Shortcuts. Click Mission Control, and then click to deselect the Show Desktop option.
Sort, filter, and use PivotTable reports
|
To do this |
Press |
|
Open the Sort dialog box |
|
|
Add or remove a filter |
|
|
Display the Filter list or PivotTable page |
OPTION + DOWN ARROW |
Outline data
|
To do this |
Press |
|
Display or hide outline symbols |
CONTROL + 8 |
|
Hide selected rows |
CONTROL + 9 |
|
Unhide selected rows |
CONTROL + SHIFT + Opening parenthesis ( ( ) |
|
Hide selected columns |
CONTROL + ZERO |
|
Unhide selected columns |
CONTROL + SHIFT + Closing parenthesis ( ) ) |
Work in windows
|
To |
Press |
|
Expand or minimize the ribbon |
|
|
Switch to full screen view |
|
|
Switch to the next application |
|
|
Switch to the previous application |
|
|
Close the active workbook window |
|
|
Copy the image of the screen and save it to |
|
|
Minimize the active window |
CONTROL + F9 |
|
Maximize or restore the active window |
CONTROL + F10 |
|
Hide Excel. |
|
Work in dialog boxes
|
To do this |
Press |
|
Move to the next text box |
TAB |
|
Move to the previous box, option, control, or command |
SHIFT + TAB |
|
Exit a dialog box or cancel an action |
ESC |
|
Perform the action assigned to the default command button |
RETURN |
|
Cancel the command and close |
ESC |
Related information
Keyboard shortcuts listed in this topic refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
Some function key shortcuts conflict with default key assignments in Mac OS X version 10.3 or later. To use them, you must change the settings for your function keys. On the Apple menu, go to System Preferences. Under Hardware, click Keyboard > Keyboard and then check Use all F1, F2, etc. as standard function keys.
|
To |
Press |
|
Open the Formula Builder |
SHIFT + F3 |
|
Repeat the last Find (Find Next) |
SHIFT + F4 |
|
Close the window |
|
|
Display the Go To dialog box |
F5 |
|
Display the Find dialog box |
SHIFT + F5 |
|
Move to the next pane in a workbook that has been split |
F6 |
|
Move to the previous pane in a workbook that has been split |
SHIFT + F6 |
|
Move to the next workbook window |
|
|
Move to the previous workbook window |
|
|
Check spelling |
F7 |
|
Add to the selection |
SHIFT + F8 |
|
Display the Macro dialog box |
OPTION + F8 |
|
Calculate all sheets in all open workbooks. |
F9 |
|
Calculate the active sheet. |
SHIFT + F9 |
|
Display a contextual menu. |
SHIFT + F10 |
|
Insert a new chart sheet. |
F11 |
|
Insert a new sheet. |
SHIFT + F11 |
|
Insert an Excel 4.0 macro sheet |
|
|
Display the Save As dialog box. |
F12 |
|
Display the Open dialog box |
|
Moving and scrolling in a sheet or workbook
|
To |
Press |
|
Move one cell up, down, left, or right |
An arrow key |
|
Move to the edge of the current data region |
CONTROL + arrow key |
|
Move to the beginning of the row |
HOME |
|
Move to the beginning of the sheet |
CONTROL + HOME |
|
Move to the last cell in use on the sheet, which is the cell at the intersection of the rightmost column and the bottom row (in the lower-right corner); or the cell opposite the home cell, which is typically A1 |
CONTROL + END |
|
Move down one screen |
PAGE DOWN |
|
Move up one screen |
PAGE UP |
|
Move one screen to the right |
OPTION + PAGE DOWN |
|
Move one screen to the left |
OPTION + PAGE UP |
|
Move to the next sheet in the workbook |
CONTROL + PAGE DOWN |
|
Move to the previous sheet in the workbook |
CONTROL + PAGE UP |
|
Move to the next workbook or window |
CONTROL + TAB |
|
Move to the previous workbook or window |
CONTROL + SHIFT + TAB |
|
Move to the next pane in a workbook that has been split |
F6 |
|
Move to the previous pane in a workbook that has been split |
SHIFT + F6 |
|
Scroll to display the active cell |
CONTROL + DELETE |
|
Display the Go To dialog box |
CONTROL + G |
|
Display the Find dialog box |
|
|
Repeat the last Find action (same as Find Next) |
|
|
Move between unlocked cells on a protected sheet |
TAB |
Previewing and printing
|
To |
Press |
|
Display the Print dialog box |
|
Entering data on a sheet
|
To |
Press |
|
Complete a cell entry and move forward in the selection |
RETURN |
|
Start a new line in the same cell |
CONTROL + OPTION + RETURN |
|
Fill the selected cell range with the text that you type |
CONTROL + RETURN |
|
Complete a cell entry and move back in the selection |
SHIFT + RETURN |
|
Complete a cell entry and move to the right in the selection |
TAB |
|
Complete a cell entry and move to the left in the selection |
SHIFT + TAB |
|
Cancel a cell entry |
ESC |
|
Delete the character to the left of the insertion point, or delete the selection |
DELETE |
|
Delete the character to the right of the insertion point, or delete the selection |
|
|
Delete text to the end of the line |
CONTROL +
|
|
Move one character up, down, left, or right |
An arrow key |
|
Move to the beginning of the line |
HOME |
|
Repeat the last action |
|
|
Edit a cell comment |
SHIFT + F2 |
|
Fill down |
CONTROL + D |
|
Fill to the right |
CONTROL + R |
|
Define a name |
CONTROL + L |
Working in cells or the Formula bar
|
To |
Press |
|
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
DELETE |
|
Complete a cell entry |
RETURN |
|
Enter a formula as an array formula |
CONTROL + SHIFT + RETURN |
|
Cancel an entry in the cell or formula bar |
ESC |
|
Display the Formula Builder after you type a valid function name in a formula |
CONTROL + A |
|
Insert a hyperlink |
|
|
Edit the active cell and position the insertion point at the end of the line |
CONTROL + U |
|
Open the Formula Builder |
SHIFT + F3 |
|
Calculate all sheets in all open workbooks |
|
|
Calculate the active sheet |
|
|
Start a formula |
= |
|
Toggle the formula reference style between absolute, relative, and mixed |
|
|
Insert the AutoSum formula |
|
|
Enter the date |
CONTROL + SEMICOLON (;) |
|
Enter the time |
|
|
Copy the value from the cell above the active cell into the cell or the formula bar |
CONTROL + SHIFT + INCH MARK (") |
|
Alternate between displaying cell values and displaying cell formulas |
CONTROL + GRAVE ACCENT (`) |
|
Copy a formula from the cell above the active cell into the cell or the formula bar |
CONTROL + APOSTROPHE (') |
|
Display the AutoComplete list |
CONTROL + OPTION + DOWN ARROW |
|
Define a name |
CONTROL + L |
Formatting and editing data
|
To |
Press |
|
Display the Style dialog box |
|
|
Display the Format Cells dialog box |
|
|
Apply the general number format |
CONTROL + SHIFT + ~ |
|
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) |
CONTROL + SHIFT + $ |
|
Apply the percentage format with no decimal places |
CONTROL + SHIFT + % |
|
Apply the exponential number format with two decimal places |
CONTROL + SHIFT + ^ |
|
Apply the date format with the day, month, and year |
CONTROL + SHIFT + # |
|
Apply the time format with the hour and minute, and indicate A.M. or P.M. |
CONTROL + SHIFT + @ |
|
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values |
CONTROL + SHIFT + ! |
|
Apply the outline border around the selected cells |
|
|
Add an outline border to the right of the selection |
|
|
Add an outline border to the left of the selection |
|
|
Add an outline border to the top of the selection |
|
|
Add an outline border to the bottom of the selection |
|
|
Remove outline borders |
|
|
Apply or remove bold formatting |
|
|
Apply or remove italic formatting |
|
|
Apply or remove underscoring |
|
|
Apply or remove strikethrough formatting |
|
|
Hide rows |
CONTROL + 9 |
|
Unhide rows |
CONTROL + SHIFT + ( |
|
Hide columns |
CONTROL + ZERO |
|
Unhide columns |
CONTROL + SHIFT + ) |
|
Add or remove the shadow font style |
|
|
Add or remove the outline font style |
|
|
Edit the active cell |
CONTROL + U |
|
Cancel an entry in the cell or the formula bar |
ESC |
|
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
DELETE |
|
Paste text into the active cell |
|
|
Complete a cell entry |
RETURN |
|
Enter a formula as an array formula |
CONTROL + SHIFT + RETURN |
|
Display the Formula Builder after you type a valid function name in a formula |
CONTROL + A |
Working with a selection
|
To |
Press |
|
Copy the selection |
|
|
Cut the selection |
|
|
Paste the selection |
|
|
Clear the contents of the selection |
DELETE |
|
Delete the selection |
CONTROL + HYPHEN |
|
Copy text or graphics to the Scrapbook |
CONTROL + OPTION + C |
|
Paste to the Scrapbook |
CONTROL + OPTION + V |
|
Undo the last action |
|
|
Move from top to bottom within the selection (down), or move in the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command) |
RETURN |
|
Move from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command) |
SHIFT + RETURN |
|
Move from left to right within the selection, or move down one cell if only one column is selected |
TAB |
|
Move from right to left within the selection, or move up one cell if only one column is selected |
SHIFT + TAB |
|
Move clockwise to the next corner of the selection |
CONTROL + PERIOD |
|
Insert graphics using the Media Browser |
|
Selecting cells, columns, or rows
Charts
|
To |
Press |
|
Insert a new chart sheet. |
F11 |
|
Cycle through chart object selection |
An arrow key |
Data forms
|
To |
Press |
|
Move to the same field in the next record |
DOWN ARROW |
|
Move to the same field in the previous record |
UP ARROW |
|
Move to the next field that you can edit in the record |
TAB |
|
Move to the previous field that you can edit in the record |
SHIFT + TAB |
|
Move to the first field in the next record |
RETURN |
|
Move to the first field in the previous record |
SHIFT + RETURN |
|
Move to the same field 10 records forward |
PAGE DOWN |
|
Move to the same field 10 records back |
PAGE UP |
|
Move one character left within a field |
LEFT ARROW |
|
Move one character right within a field |
RIGHT ARROW |
|
Select the character to the left |
SHIFT + LEFT ARROW |
|
Select the character to the right |
SHIFT + RIGHT ARROW |
Filters and PivotTable reports
|
To |
Press |
|
Display the Filter list or PivotTable page field pop-up menu for the selected cell |
OPTION + DOWN ARROW |
Outlining data
|
To |
Press |
|
Display or hide outline symbols |
CONTROL + 8 |
|
Hide selected rows |
CONTROL + 9 |
|
Unhide selected rows |
CONTROL + SHIFT + ( |
|
Hide selected columns |
CONTROL + ZERO |
|
Unhide selected columns |
CONTROL + SHIFT + ) |
Toolbars
|
To |
Press |
|
Make the first button on a floating toolbar active |
OPTION + F10 |
|
When a toolbar is active, select the next button or menu on the toolbar |
TAB |
|
When a toolbar is active, select the previous button or menu on the toolbar |
SHIFT + TAB |
|
Perform the action assigned to the selected button |
RETURN |
Windows
|
To |
Press |
|
Expand or minimize the ribbon |
|
|
Switch to the next application |
|
|
Switch to the previous application |
|
|
Close the active workbook window |
|
|
Restore the active workbook window size |
|
|
Move to the next pane in a workbook that has been split |
F6 |
|
Move to the previous pane in a workbook that has been split |
SHIFT + F6 |
|
Switch to the next workbook window |
|
|
Switch to the previous workbook window |
|
|
Copy the image of the screen to the Clipboard |
|
|
Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of). |
|
Dialog boxes
|
To |
Press |
|
Move to the next text box |
TAB |
|
Move to the previous box, option, control, or command |
SHIFT + TAB |
|
Exit a dialog box or cancel an action |
ESC |
|
Switch to the next tab |
CONTROL + TAB |
|
Switch to the previous tab |
CONTROL + SHIFT + TAB |
|
Perform the action assigned to the default command button |
RETURN |
|
Cancel the command and close |
ESC |
Did you know?
If you don't have an Office 365 subscription or the latest Office version, you can try it now:
Do you have a specific function question?
Help us improve Excel
Do you have suggestions about how we can improve the next version of Excel? If so, please check out the topics at Excel User Voice
