Enter a formula

Formulas are equations that perform calculations on values in your sheet. All formulas begin with an equal sign (=). You can create a simple formula by using constant and calculation operator. For example, the formula =5+2*3, multiplies two numbers and then adds a number to the result.

When you want to refer to variables instead of constants, you can use cell values, for example, =A1+A2. If you are working with long columns of data, or data that is located in different parts of a sheet or on another sheet, you can use a range —for example, =SUM(A1:A100)/SUM(B1:B100), which represents the division of the sum of the first hundred numbers in column A by the sum of those numbers in column B. When your formula refers to other cells, any time that you change the data in any of the cells Excel recalculates the results automatically.

You can also create a formula by using a function, a predefined formula that simplifies entering calculations.

Parts of a formula

Callout 1  Equal signs start all formulas.

Callout 2  Constants, such as numbers or text values, can be entered directly into a formula.

Callout 3  Operators specify the kind of calculation that the formula performs. For example, the ^ (caret) operator raises a number to a power, and the * (asterisk) operator multiplies numbers.

Callout 4  Functions are premade formulas that can be used alone, or as part of a longer formula. Each function has a specific argument syntax. 

Callout 5  Cell values let you to reference an Excel cell, instead of the specific value inside the cell so that the contents of the cell can change without the function that refers to the cell having to change.

Enter a formula that refers to values in other cells

  1. In a sheet that contains columns of numbers, click the cell where you want the formula results to appear.

  2. Type an equal sign =

  3. Click the first cell that you want to include in your calculation.

    Example of using a cell reference in a formula

  4. Type an operator. An operator is the kind of calculation that the formula performs. For example, the * (asterisk) operator multiplies numbers. In this example, use the / (forward slash) operator to divide. At this point your formula should look like this:

    Example of using an operator in a formula

  5. Click the next cell that you want to include in your calculation. Now your formula should look like this:

    Example of using two cell references in a formula

  6. Press RETURN.

    The result of the calculation appears in the cell.

    Example of using cell references in a formula, showing the calculated result

    Tip: To quickly apply a formula to the next cells down in the column, double-click the fill handle   Fill handle on the first cell that contains the formula.

Enter a formula that contains a function

  1. In a sheet that contains a range of numbers, click the empty cell where you want the formula results to appear.

  2. Type an equal sign and a function, for example =MIN. MIN finds the smallest number in a range of cells.

  3. Type an opening parenthesis, select the range of cells that you want to include in the formula, and then type a closing parenthesis.

    Example showing use of the MIN function

  4. Press RETURN.

    In our example, the MIN function returns 11, the smallest number in cells A1 through C4.

Tips

When you enter a formula in a cell, the formula also appears in the formula bar.

Formula bar showing a formula

Use the shortcuts in the formula bar to help you create formulas:

  • Select Green checkmark on the formula bar to check your formula. If there are no errors, the cell will display the result of the formula. If there are errors, you'll see Symbol showing an error in a formula . Hover over it for an explanation of the problem, or select the drop-down for additional troubleshooting help.

  • Select Red X on the formula bar to revert to your previous formula.

  • Hover over an error symbol for an explanation of the error

  • To select a function, use the function list.

    Function list on the formula bar

    When you select a function, the Formula Builder opens, with additional information about the function.

    Formula builder

See Also

Create a simple formula

Add a list of numbers in a column

Calculation operators and order of operations

List of all functions (by category)

Switch between relative and absolute references

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