Email a document

If you have Microsoft Outlook installed as part of Microsoft Office, you can send your document as an email attachment. Or if you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.

Send as an attachment

Excel, PowerPoint, Project, Publisher, Visio, and Word

  1. Click File.

  2. Click Share.

  3. Click Email, and then choose one of the following options:

    • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

    • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

    • Send as Internet Fax    Opens a web page where you can choose from a list of providers that let you send a fax over the Internet.

      Note:  The options you see will vary depending on the Office program you’re using.

  4. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

OneNote

  1. Click File.

  2. Click Send, and then choose one of the following options:

    • Send as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

    • Send as PDF   Opens an email message with a copy of the file in .pdf format attached.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

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Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Email command to the Quick Access Toolbar.

  1. Open the file you want to send.

  2. In the Quick Access Toolbar, click Email to open an email message. Your file will appear in the body of the message.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

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