Edit list items in SharePoint Online

There are two ways to edit an item in a SharePoint list. You can edit a single item in list view, which is the default method. Or to be even more productive, you can edit several items in Quick edit view. You need Contribute level permission or higher to edit items.

Note: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

Edit a single item in a list view

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. Select the item, and then on the Command bar, click Edit Lists Edit Icon .

  3. Enter the information in the list item.

    Single item form for a list

    You may see a custom form instead of the default list form. For more information, contact the site or list owner.

    You must enter information if the column label has an asterisk * next to it.

  4. For items with attachments, do one or more of the following:

    • To attach one or more files to the list item, click Add attachments, locate the file, and then click Open. Hold down the CTRL key when selecting files to attach more than one file.

    • To delete an attachment, click the X next the filename.

    If the Add attachments command is unavailable, the list doesn't support attachments.

  5. Click Save.

Alternatively after you open the list, select an item, and then on the Command bar, and click Information or Open the details pane button to open the details pane, where you can view and edit item properties and do other actions.

Edit several items in Quick edit view

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. On the Command bar, click Quick edit Lists Quick Edit Icon .

  3. Enter the information for each list item.

    Quick Edit form for a list

    You must enter information if the column label has an asterisk * next to it.

    You can't attach a file to a list item in Quick edit view.

  4. When you are finished editing the information, click Done Lists Done Icon .

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