Edit a custom view of a document library

Once you've created a custom view of a SharePoint Online document library, you can edit it by adding or deleting columns or by changing the way the information in the view is sorted, filtered, or grouped. If you need to create a custom view, see Create a custom view of a document library.

Note: Some custom view settings require library owner or admin access to change. For more information about changing view settings in addition to column, sort, filter, or group by settings, see Change a view.

Thanks to customer feedback, this article was updated August 18, 2016.

Modify a custom view of a document library
  1. Navigate to the custom view that you want to modify.

  2. To add a new column type, click the add column button Add a list column button . From here you can add a common column type, or click More... to create custom types. If the column already exists, click Show/hide columns.

    For more info, see Create or add a column in a SharePoint Online list or library.

    QuickEdit Column Menu in document library

    Note: Does your screen look different than this? Your administrator may have classic mode set on the document library. If so, see Change a view (includes select another view).

  3. Make the edits to the custom view that you want and then click View options View Options button

    Notes: When you edit a custom view of a document library, an "*" will appear next to the view name at the top of the view menu. After you've saved your changes, the "*" goes away.

    SharePoint Online View Options button with Asterisk

    Note: If you have any files selected, you'll see a message 1 selected x (where 1 is any number you have selected) in the upper right of the screen. Click the X to clear the selections and get the View options button.

  4. Click Save view in the View options menu.

    SharePoint Online View options menu with Save hightlighted
  5. Update or change the name in the Save as dialog.

    SharePoint Online View Save as dialog

    and click Save.

You can also use the Quick Edit button to add columns to a custom view.

Use Quick Edit to modify a custom view of a document library

From the Quick Edit view, you can add columns and data. When you're finished, click Done.

If you change the view by adding columns, the view name will have an asterisk (*). Follow the save steps above to save the view.

For more information about how to change a specific view setting, see Create a custom view of a document library

Need to delete a custom view of a document library?

To delete a custom view of a document library, you must have library owner or admin permissions for the library where you want to delete the custom view. See Delete a custom view of a document library for the steps to delete a custom view of a document library.

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