Download your PowerPoint Online presentation using a screen reader

Download your PowerPoint Online presentation using a screen reader

Use PowerPoint Online with your keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, to download your presentation to your local device from a cloud location.

While you work, PowerPoint Online automatically and continuously saves your work in the cloud. This is why you don’t see a Save button in PowerPoint Online.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint Online.

  • This topic assumes that you are using JAWS. To learn about JAWS for Windows, refer to JAWS for Windows Quick Start Guide.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

Download your presentation

When you download a copy of your presentation, you’re not changing save locations from the cloud to your local device. If you continue to modify the presentation, those changes continue to be saved to the version on the cloud.

  1. In Editing View, repeatedly press Ctrl+F6 until the focus is on the ribbon and you hear the name of the current tab, for example, “View tab selected.”

  2. Press Ctrl+F6 until you get to the ribbon. Press the Right Arrow key until you get to the File tab, and then press Enter.

  3. Press the Down Arrow until you get to the Save As command, and then press Enter.

  4. Press the Tab key to go to Download a Copy, and then press Enter. A notification bar asks if you want to open or save the file.

    Note: JAWS and Narrator do not announce the notification bar. However, when the notification bar opens, you are blocked from further action until you respond.

  5. To download and save the file to your local device, press Alt+S. In Narrator, a new notification bar is read, indicating the download is complete.

See also

Use a screen reader to work with slides in PowerPoint

Create a presentation online using a screen reader

Keyboard shortcuts in PowerPoint Online

Basic tasks to create a presentation in PowerPoint with a screen reader

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