Design and format a page

Page design and formatting commands are available on the Design tab of the Ribbon.

What do you want to do?

Set up page size and orientation

Apply colors and effects using themes

Add a background, border, or title

Change the connector type or try different diagram layouts

Set up page size and orientation

  1. On the Design tab, in the Page Setup group, click Orientation or Size.

  2. Click an option in the list to apply it to the current page, or right-click it and then click Apply to All Pages if you want to use the size or orientation throughout the document.

Orientation and size are mainly useful if you plan to print the diagram. On the computer, Auto Size expands the diagramming space as needed, and shows where page breaks will occur (based on the current printer paper size) if you print the diagram. For more information about Auto Size and page setup, see the article Change the page setup by using Auto Size or selecting size and orientation.

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Apply colors and effects using themes

  1. On the Design tab, in the Themes group, hold the pointer over a theme in the gallery.

    Shapes on the page show a preview of the theme.

  2. Click a theme to apply it to the current page, or right-click the theme and then click Apply to All Pages if you want to use the theme throughout the diagram.

Themes incorporate colors and effects in their design. You can change the colors and add, change, or remove effects by using the Colors and Effects galleries.

The galleries contain a selection of color and effect designs, but you can also create your own custom designs. At the bottom of each gallery is the option to create your own designs.

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Add a background, border, or title

  1. On the Design tab, in the Backgrounds group, click Backgrounds or Borders & Titles.

    Galleries open that show you the options.

  2. Click an item to apply it to the current page, or right-click it and then click Apply to All Pages if you want to use the background, border, or title on every page throughout the diagram.

Edit the text in a title or border

A background page is created automatically when you add an item from the Borders & Titles gallery, and the title and border are applied to that page.

  1. At the bottom of the document, click the tab for the background page.

    By default, the automatically generated page is usually named VBackground-1. However, it might have a different name depending on the other pages in the document.

  2. Select the shape that contains the text you want to change, and then type the new text.

If you want to hide the footer (which is usually the page number), you can right-click the title or border shape, and then click Hide Footer.

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Change the connector type or try different diagram layouts

Change all or selected connectors to a different type

  1. Select the connectors you want to change, or click outside the diagram so nothing is selected.

    If nothing is selected, all connectors are affected.

  2. On the Design tab, in the Layout group, click Connectors.

  3. Click the type of connector you want to use.

Show or remove line jumps

Line jumps are like little bridges in a connector where it crosses another. You can turn off line jumps so there is no change in a connector when it crosses another connector.

  1. On the Design tab, in the Layout group, click Connectors.

  2. If Show Line Jumps is selected, click it to remove the check mark and turn it off.

Try different diagram layouts

If you have a small, simple diagram, you can preview different layouts to see how they look.

  1. On the Design tab, in the Layout group, click Re-Layout Page.

  2. Hold the pointer over the various layouts to see previews on the page.

  3. Click a layout to apply it.

For information about how to clean up a diagram without making large layout changes, see the article Auto align, auto space, and re-layout shapes in a diagram.

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