Delete list items in SharePoint Online

From time to time, you may want to delete items from a SharePoint list for routine maintenance or some other reason. It's good to know that in case you accidentally delete an item, you can often recover it from the recycle bin. However, to be on the safe side, consider moving or archiving the items instead. You need Edit permission level or higher to delete items.

Delete items from a list

Note: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. Select the item or items.

  3. On the Command bar, click Delete List Delete Icon .

  4. When you are prompted to confirm, click OK.

Restore deleted items from the Recycle Bin

If you delete an item from your list, you can often recover it from the Recycle Bin.

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. Click Recycle Bin in the Quick Launch bar on the left of the screen.

    If you don't see the Recycle Bin, click Settings Settings: update your profile, install software and connect it to the cloud , click Site Content, and then click Recycle Bin on the Quick Launch bar.

  3. To recover list items, select the item or items, and then click Restore Lists Restore Icon .

  4. If you don’t see the item or items you’re looking for, at the bottom of the page, click Second stage recycle bin. If you still don't see the item or items, they may have exceeded the holding time limit and are already deleted from the recycle bin. But all is not lost. You can contact your Office 365 Admin who may be able to restore it.

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Updated October 31, 2016

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