Crop a picture or place it in a shape

You can use the enhanced cropping tools to trim and efficiently remove unwanted portions of pictures to get just the look that you want and make your documents pop. In addition to cropping pictures, you can also crop a picture fill in a shape.

Tip:  If you’re using a touch device, see Crop pictures on a touch device.

What do you want to do?

Crop a picture

Crop to a specific shape

Crop to a common aspect ratio

Crop to fit or fill a shape

Delete cropped areas of a picture

Crop a picture

Note: These steps apply to pictures only (such as JPEG or PNG files you inserted), not to shapes or other objects.

  1. In your file, click the picture that you want to crop to select it.

  2. Click Picture Tools > Format, and in the Size group, click the arrow under Crop, and then click Crop.

    Crop button found on the Picture Tools Format tab

    Note:  If you do not see the Picture Tools and Format tabs, make sure that you selected a picture (and not a shape). You might have to double-click the picture to select it and open the Format tab.

  3. Do one of the following:

    • To crop one side, drag the center cropping handle on that side inward.

    • To crop all four sides at the same, time, drag a corner cropping handle inward.

    • To crop equally on two sides at the same time, press and hold CTRL while you drag the center cropping handle on either side inward.

    • To crop equally on all four sides at the same time, press and hold CTRL while you drag a corner cropping handle inward.

  4. To position the crop, move either the crop area (by dragging the edges of the crop rectangle), or the picture.

  5. When you are finished, press ESC.

    Notes: 

    • To crop the picture to exact dimensions, right-click the picture, and then on the shortcut menu, click Format Picture. In the Format Picture pane, click the Picture tab Picture tab , click Crop, and then, under Picture position, enter the numbers that you want in the Width and Height boxes.

    • To outcrop or add a margin around a picture, drag the cropping handles away from the center of the picture.

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Crop to a specific shape

A quick way to change the shape of the picture is to crop it to a specific shape. When you crop to a specific shape, the picture is automatically trimmed to fill the geometry of the shape and the proportions of the picture are maintained.

  1. Select the picture or pictures that you want to crop to a specific shape.

    If you are cropping multiple pictures, you must crop to the same shape. To crop to different shapes, crop the pictures individually.

  2. Click Picture Tools > Format, and in the Size group, click the arrow under Crop.

    Crop button found on the Picture Tools Format tab

    Note:  If you do not see the Picture Tools and Format tabs, make sure that you selected a picture (and not a shape). You might have to double-click the picture to select it and open the Format tab.

  3. Click Crop to Shape and then click the shape that you want to crop to.

    If you want the same picture in different shapes, make a copy or copies of the picture, and then crop each picture individually to the shape that you want.

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Crop to a common aspect ratio

You might want to crop the picture to a common aspect ratio so that it easily fits into a picture frame. This is also a good way to see the proportions of the picture when cropping it.

  1. Select the picture that you want to crop to a common aspect ratio.

  2. Click Picture Tools > Format, and in the Size group, click the arrow under Crop.

    Crop button found on the Picture Tools Format tab

    Note:  If you do not see the Picture Tools and Format tabs, make sure that you selected a picture (and not a shape). You might have to double-click the picture to select it and open the Format tab.

  3. Point to Aspect Ratio, and then click the ratio that you want.

  4. When you are finished, press ESC.

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Crop to fit or fill a shape

You can have a picture as fill for a shape. Just click the shape to which you want to add a picture, then under Drawing Tools, on the Format tab, in the Shape Styles group, click Shape Fill > Picture, and select the picture that you want. Then:

  1. Click the picture that you want within the shape.

  2. Click Picture Tools > Format, and in the Size group, click the arrow under Crop.

    Crop button found on the Picture Tools Format tab

    Note:  If you do not see the Picture Tools and Format tabs, make sure that you selected your picture. You might have to double-click the picture to select it and open the Format tab.

  3. Click Fill or Fit.

    • Fill sets the picture size to match the shape’s height or width, whichever is greatest. This fills the shape with the picture.

      Picture with Crop to Fill shape applied

    • Fit sets the picture size so that the picture’s height and width both match the shape’s boundaries. This fits as much of the picture into the shape as possible. Some areas of the shape might remain empty.

      Crop to Fit Shape shown on picture

      You can drag the picture to change what area of it shows within the shape.

  4. When you are finished, press ESC.

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Delete cropped areas of a picture

Even after you crop parts of a picture, the cropped parts remain as part of the picture file. You can reduce the file size by deleting those parts. This also helps prevent other people from viewing the parts of the picture that you have removed.

Important:  If you delete cropped parts and change your mind, you can click the Undo Button Image button to restore the cropped parts. But after you delete cropped parts, your changes cannot be undone if you have saved the file. You should save your file only after you are sure that you have made all the crops and changes that you want.

  1. Click the picture or pictures that you want to discard unwanted information from.

  2. Click Picture Tools > Format, and in the Adjust group, click Compress Pictures.

    Compress Picture button in the Adjust group on the Picture Tools Format tab

    Note:  If you do not see the Picture Tools and Format tabs, make sure that you selected a picture. You might have to double-click the picture to select it and open the Format tab.

  3. Under Compression Options, select the Delete cropped areas of pictures check box.

    To remove croppings for the selected picture or pictures only and not all of the pictures in the file, select the Apply only to this picture check box.

For more information about reducing the file size of the pictures and compressing pictures, see Reduce the file size of a picture.

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See Also

Insert pictures in Office 2013 and Office 2016

Move pictures in Word

Editing photos without Picture Manager

Reduce (compress) the file size of a picture

Add shapes

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