Create your organization’s email footer

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An email footer is text that's automatically added to outgoing e-mail messages. Footers are typically used to provide legal information, warnings about unknown or unverified senders, or for other reasons as determined by an organization. Sometimes they’re called email disclaimers.

Here's an example of an email footer:

IMPORTANT NOTICE: This email message is intended to be received only by persons entitled to receive the confidential information it may contain. Email messages to clients of Contoso may contain information that is confidential and legally privileged. Please do not read, copy, forward, or store this message unless you are an intended recipient of it. If you have received this message in error, please forward it to the sender and delete it completely from your computer system.

Add an email footer for your organization

To add a footer for your organization’s outgoing email:

  1. In the header, click Admin.

  2. Under Service settings, click Email and calendar.

  3. Under Company email footer, click View or edit footer.

  4. Enter the text you want added to the bottom of every email sent by users in your organization.

  5. Format the text using the controls provided. (optional)

  6. Click Save.

    Note:  To start automatically sending this footer for all emails sent from your organization, you have to turn on Company email footer.

Turn email footers on and off

  1. Go to Admin> Service settings > Company email footer.

  2. Turn Company email footer on or off, as needed.

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