Create polls in email messages and review the results

It’s easy to create a poll in Outlook by including voting buttons in an email message. The poll responses arrive in your Inbox and are tallied in a tracking view.

Note:  A Microsoft Exchange Server account is required.

  1. Create an email message or reply to or forward a message that you received.

  2. Click Options.

  3. In the Tracking group, click Use Voting Buttons.

  4. Click one of the following:

    • Approve;Reject

    • Yes;No

    • Yes;No;Maybe

    • Click Custom to create your own custom voting button names. For example, you can ask your colleagues to choose among restaurants for a lunch meeting.

      When the Properties dialog box appears, under Voting and Tracking options, select the Use voting buttons check box. Type the button text that you want, using semicolons to separate the button names.

Important: If you apply Information Rights Management (IRM) permissions (Options tab > Permission command) to a message, the recipient won’t see the voting options.

Review the voting responses

  1. Open the message that you sent that included voting buttons. By default, sent messages are saved in the Sent Items folder.

  2. On the Message tab, in the Show group, click Tracking.

Important: Tracking doesn't appear until at least one recipient has voted.

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