Create or edit an index in Word 2016 for Mac

Creating an index is a two step process: first mark the entries you want to include and then build the index.

Mark the entries

  1. Select the text you want to use as an index entry.

  2. Click References > Mark Entry.

    On the References tab, Mark Entry is highlighted

  3. In the Mark Index Entry dialog box, you can edit the entry or add a second level in Subentry. If you need a third level, follow the subentry text with a colon.

    The Mark Index Entry options are shown

  4. To create a cross-reference to another entry, click Cross-reference under Options, and then type the text for the other entry in the box.

  5. To format the page numbers that will appear in the index, under Page number format, select Bold or Italic .

  6. Click Mark to mark the index entry. To mark this text everywhere it shows up in the document, click Mark All.

  7. Click Close.

  8. Repeat steps 1 - 7 until you've marked all of the entries you want in the index.

Create the index

After you mark the entries, you can insert the index into your document.

  1. Click where you want to add the index.

  2. Click References > Insert Index.

    On the References tab, Insert Index is highlighted

  3. In the Index dialog box, you can choose the format for text entries, page numbers, tabs, and other characters.

    Shows the options you can set in the Index dialog box

    You can also change the overall look of the index by choosing one of the options under Formats. When you choose an option, you'll see a preview in the box to right.

  4. Click OK.

Note: If you mark more entries after you create the index. you'll need to update the index to the new entries. Click References > Update Index.

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