Create content with restricted permission

Note: You can create content with restricted permission using Information Rights Management only in Microsoft Office Professional Edition 2003, Microsoft Office Word 2003, Microsoft Office Excel 2003, and Microsoft Office PowerPoint 2003.

  1. Start Microsoft Office Word 2003, Microsoft Office Excel 2003, or Microsoft Office PowerPoint 2003, and create a new document, workbook, or presentation.

  2. On the File menu, point to Permission, and then click Do Not Distribute.

  3. In the Permission dialog box, select the Restrict permission to this <file type> check box.

  4. In the Read and Change boxes, type the names or e-mail addresses of people you want to give permission to.

    Tip

    If you want to give all users permission, click Give all users Read access to the right of the Read box, or click Give all users Change access to the right of the Change box.

  5. Click OK, save your document, workbook, or presentation, and distribute to the people with permission.

Tips

  • You can also restrict permission for a document, workbook, or presentation by clicking Permission Button image on the Standardtoolbar.

  • If you want to use a different user account to create content with restricted permission, point to Permission on the File menu, and then click Restrict Permission As.

  • To use a custom permission policy that an administrator has created for people within your company, do the following:

    • On the File menu, point to Permission, and then click a custom permission policy on the submenu.

More options

The following options are given to all users:

Set an expiration date for content

  1. In the Permission dialog box, click More Options.

  2. Under Additional permissions for users, select the This <file type> expires on check box, and then select an expiration date from the calendar.

Include referral information

  1. In the Permission dialog box, click More Options.

  2. Under Additional settings, select the Users can request additional permissions from check box, and then enter a valid e-mail or Web address— for example, mailto:someone@example.com. Your e-mail address appears in the text box by default.

Note: If you've previously selected the Remove personal information from file properties on save check box (Tools | Options | Security tab), and you've saved your document, workbook, or presentation after you've restricted permission for it, then no referral address appears by default.

Allow users to view content without Microsoft Office 2003

  1. In the Permission dialog box, click More Options.

  2. Under Additional settings, select the Allow users with earlier versions of Office to read with browsers supporting Information Rights Management check box.

Require users to connect to the Internet to open content with restricted permission

  1. In the Permission dialog box, click More Options.

  2. Under Additional settings, select the Require a connection to verify a user's permission check box.

Change a user's access level

  1. In the Permission dialog box, click More Options.

  2. In the list of users who have permission, click the user you'd like to change the access level for.

  3. Under Access Level, point to the current access level for that user, click the arrow, and then select a new access level.

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