Create, change, or delete a schedule

Outlook includes built-in schedules — for tasks such as sending and receiving messages — so that those events occur on a regular basis. You can modify these built-in schedules, and you can also create your own schedules.

Do any of the following.

Create a new schedule

  1. On the Tools tab, click Schedules, and then click Edit Schedules.

    Tools tab, group 4

  2. Click Add  Add .

  3. In the Name box, type a name for the schedule.

  4. Under Add Occurrence, click an occurrence on the pop-up menu.

    If time or schedule options appear, select the options that you want.

  5. To add additional occurrences to the schedule, click Add Occurrence, and then repeat step 4.

  6. Under Add Action, click a task from the left pop-up menu, and then moving from left to right, select the options that you want.

  7. To add additional actions to the schedule, click Add Action, and then repeat step 6.

  8. When you are finished, click OK.

    Notes: 

    • The Dial-up options determine what happens to a dial-up connection after the schedule has run. If you are offline when a schedule runs, Outlook tries to establish the dial-up connection if it is necessary. If you have a broadband connection, Outlook ignores the Dial-up options.

    • If you set schedules to run automatically and then disconnect your computer from the Internet or network, you may receive connection errors. To avoid these errors, on the Outlook menu, click Work Offline.

    • You can manually run a schedule at any time. On the Tools menu, point to Run Schedule, and then click the schedule that you want to run.

Change, turn off, or delete a schedule

You can change, turn off, or delete schedules. For example, if you are traveling with your laptop and you want to prevent the schedule from running while you are away from home, you can turn off the schedule. However, you cannot delete built-in schedules, such as Send & Receive All.

  1. On the Tools tab, click Schedules, and then click Edit Schedules.

    Tools tab, group 4

  2. Click the schedule that you want, and then do one of the following:

    To

    Do this

    Change the schedule

    Double-click the schedule, and then change the options that you want.

    Turn off the schedule

    Clear the Enabled check box for the schedule.

    Delete the schedule

    Click Delete  Delete .

  3. Click OK.

    Notes: 

    • The Dial-up options determine what happens to a dial-up connection after the schedule has run. If you are offline when a schedule runs, Outlook tries to establish the dial-up connection if it is necessary. If you have a broadband connection, Outlook ignores the Dial-up options.

    • If you set schedules to run automatically and then disconnect your computer from the Internet or network, you may receive connection errors. To avoid these errors, on the Outlook menu, click Work Offline.

    • You can manually run a schedule at any time. On the Tools menu, point to Run Schedule, and then click the schedule that you want to run.

See also

Sync basics - what you can and cannot sync

Create or edit a rule in Outlook for Mac 2011

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