Create and share contacts as Electronic Business Cards

Electronic Business Cards make it easier to create, view, and share contact information in Microsoft Outlook. An Electronic Business Card displays contact information similar to a paper business card. You can create an Electronic Business Card from new information or on contact information that you already have in Outlook.

The first step is to choose the card layout and background. Then, add pictures or graphics. Finally, add the contact fields that you want to appear on the Electronic Business Card.

  1. In People, click Home.

  2. In the New group, click New Contact.

  3. In the contact form, double-click the business card to open the Edit Business Card box.

  4. Under Card Design, click the Layout list arrow and then click a layout from the list. A Text Only layout is available for a card with has no picture, logo, or other image.

    Note:  When you start, the default Outlook card layout is visible in the preview box next to the Card Design section. You can also use this image and the layout choices for your card.

  5. If you want a background color for the card, click Background, and then click a color.

  6. If you want to add an image, such as a picture or company logo, use the image options to add, size, and position the image.

    To delete the default or other image on the card, select Text Only in the Layout list. To remove all added information and start over, click Reset Card.

  7. Under Fields, double-click a contact field that you want to add.

    • To remove a field from the card, click the field, and then click Remove.

    • To add empty line spaces, click the field above where you want the empty area, click Add, and then click Blank Line.

      Tip:  By default, empty line spaces on a card are displayed as Blank Line fields. As you add information to the card, you can add new information fields between the Blank Line fields. For example, click Blank Line, click Add, and then click a field. The field appears underneath the blank line.

    • To position text on the card, click a field, and under the Fields list, use the Up and Down arrows to move the fields. You can also move blank lines in this manner, to add more space between lines of text.

    • To format text, use the formatting and style buttons under Edit.

Note:  If you click Reset Card, the card reverts to the default Outlook design and the information that is entered in the default fields in the contact form.

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Save a contact or Electronic Business Card

When you receive contact information as an Electronic Business Card or a contact form (as a .vcf file) in an email message, right-click the card or the attached .vcf file, and then choose options. If your contact list already includes the same name, you’ll have the option to update the existing contact or create a new one.

  1. In an open message, right-click the Electronic Business Card, and then click Add to Outlook Contacts.

    For a .vcf file attachment, double-click the attachment.

  2. Click Contact.

  3. In the Actions group, click Save & Close.

  4. If a duplicate contact name is detected, click Add new contact or Update information of selected Contact.

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Send Electronic Business Cards to other people

Electronic Business Cards can be shared in email messages. They provide a corporate or personal visual identity similar to a paper business card. How the Electronic Business Card is displayed to recipients depends on the email application that is used.

Recipients who use Microsoft Outlook     In Outlook 2016, Microsoft Outlook 2013, Microsoft Outlook 2010, and Microsoft Office Outlook 2007, the Electronic Business Card appears in the message exactly as you see it. Recipients right-click the card to save the contact information to his or her Outlook contacts.

Recipients who use earlier versions of Outlook or other email applications that use HTML to view messages also see the Electronic Business Card in their message. However, these cards are only images and aren’t clickable. A .vcf file is attached to the message which contains the information in the Electronic Business Card. The .vcf file can be opened and the information saved to the contact list.

Recipients who view messages in plain text     People whose email application uses plain text don’t see an image of the Electronic Business Card. A .vcf file is attached to the message which contains the information in the Electronic Business Card. The .vcf file can be opened and the information saved to the contact list.

In any email application, the attached .vcf file can be opened and saved to the contact list.

Include an Electronic Business Card in an email message

  1. In a new message, click Message.

  2. In the Include group, click Attach Item, click Business Card, and then click a name in the list.

  3. If you don't see the name that you want, click Other Business Cards, click the name in the Filed As list, and then click OK.

Include an Electronic Business Card in your email signature

By adding your Electronic Business Card to your email signature, your contact information is included in each message that you send. See Include an Electronic Business Card in your email signature for more information.

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